Company registration no: 3004105 Charity registration no: 1049106
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Annual report and financial statements
for the year ended
31 March 2023
Northumberland Federation of Women’s Institutes (a company limited by guarantee)
Annual report and financial statements for the year ended 31 March 2023
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Report of the Board of Trustees | 2 - 4 |
| Independent examiner’s report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes forming part of the financial statements | 8 - 11 |
Northumberland Federation of Women’s Institutes (a company limited by guarantee)
Legal and administrative information
| Board of Trustees: | M Bengtson |
|---|---|
| N Birch Resigned 31 March 2023 |
|
| K Coleman Vice Chair/Treasurer |
|
| P Douglas | |
| S Jarvis Co-opted |
|
| B Kilkenny Vice Chair/Treasurer |
|
| P Lamb | |
| S Malloy | |
| J McLean | |
| M Read Chairman |
|
| S Robinson Co-opted appointed 11 October 2022 |
|
| D Walton Co-opted |
|
| J Woodsford | |
| Registered office: | Cresswell House |
| 11/12 Brenkley Way | |
| Blezard Business Park | |
| Seaton Burn | |
| Newcastle upon Tyne | |
| NE13 6DS | |
| Company registration no: | 3004105 |
| Charity registration no: | 1049106 |
| Bankers: | Lloyds Bank plc |
| Grey Street | |
| Newcastle upon Tyne | |
| Independent examiner: | John Oswald BA FCA |
| Stephenson Coates Audit Limited | |
| West 2, Asama Court | |
| Newcastle Business Park | |
| Newcastle upon Tyne | |
| NE4 7YD |
Page 1
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Report of the Board of Trustees
for the year ended 31 March 2023
The elected members of the Board of Trustees, who are also directors of the charity for the purposes of the Companies Act, present their report and the financial statements for the year ended 31 March 2023. The Board has adopted the provisions of the Charities SORP (FRS102) - Statement of Recommended Practice, Accounting and Reporting by Charities, in preparing the annual report and financial statements of the charity.
Objects of the charity, principal activities and organisation of our work
The Northumberland Federation of Women’s Institutes is a company limited by guarantee and as such is bound by Company Law. The elected members of the Board of Trustees constitute the Board of Directors. They are jointly and severally responsible for the financial wellbeing and general and proper running of the Federation. They also undertake to oversee the general repairs and upkeep of Cresswell House. The Honorary Treasurer acts as the Company Secretary; the Chairman is the Federation Chairman. The Northumberland Federation of Women’s Institutes is a registered charity and is answerable to the Charity Commission. The Federation is affiliated to the National Federation of Women’s Institutes.
The principal activity of the charity is furthering the purpose of the Women’s Institute movement in Northumberland and elsewhere.
Elections for the Board of Trustees normally take place bi-annually. The Board of Trustees were re-elected in 2021.
During the year, the Board of Trustees met on 12 occasions, with an average attendance of 12.
There are five committees. They are, Membership Support (which is a-typical as it consists of all the W.I. Advisors; these are appointed annually by the National Federation on the recommendation of the Board of Trustees; Board Members who are W.I. Advisors sit on this committee as full serving members regardless of their other duties), Combined Arts, Crafts, Public Affairs & Education, and Leisure. All committee meetings are held in Cresswell House on Tuesdays. Two Board members are appointed to each committee. The Chairman of each committee must be a Board member. As a result, the Board of Trustees members are involved in all aspects of the Federation's activities.
There are four Officers elected by the Board members, Chairman, Treasurer and two Vice Chairmen. As with all posts within the W.I. these appointments are for the current year only. The Officers sit ex officio on all the Federation committees. The Chairman and Treasurer are Members of National Council.
The National Council Meeting held in October was again done via Zoom and attended by the Federation Chairman. Several other National led Zoom meetings dealing with subscriptions, membership and engagement were also attended throughout the period.
Page 2
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Report of the Board of Trustees (continued)
for the year ended 31 March 2023
Objects of the charity, principal activities and organisation of our work (continued)
We would like to thank those Members who represented the Federation on outside bodies.
On behalf of all the Board Members, the Committee Members and all the Northumberland W.I. Members, we wish to thank Nancy Gash for all her hard work and support and for running the office so happily and efficiently as Federation Secretary; and Mr Dave Read for his hard work in the ongoing maintenance and general upkeep of Cresswell House on a voluntary basis. We would like to thank fellow Board Members and all the Committee Members for all their hard work and the time they have given to the Federation.
Activities and achievements
Activities in the year showed a slow return to pre-2020 normality after the disruption caused by the Covid-19 pandemic.
Detailed reports on the sub-committees' activities and achievements are given separately to this report. In setting our objectives and planning our activities, the Trustees have regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Financial review
The summary income and expenditure account is set out on page 6. There is a net deficit for the year of £14,141. This compares with a net deficit of £19,777 in the 15 month period to 31 March 2022. The deficit for the year is stated after net losses of £760 on investments (2022: net gains of £1,545).
The Board continue to work towards achieving a balance in the charity’s income and expenditure.
Investment policy
The Board of Trustees has considered the most appropriate policy for investing cash resources and has decided that a mix of managed funds, interest bearing bank, special investment and national savings accounts meet its requirements of a reasonable rate of return, without significant capital risk, and with predictable accessibility to the funds. The Board review this policy on a regular basis.
Reserves
The Board of Trustees considers it appropriate to hold free reserves of between £50,000 and £100,000 to provide adequate working capital for the charitable activities, and to provide a buffer against changes in circumstances. At 31 March 2023 the free reserves of the charitable company were £141,011, a decrease in the year of £12,883.
Risk management
The Board of Trustees actively review the major risks which the charitable company faces on a regular basis and believe that maintaining free reserves, combined with quarterly review of the controls over financial systems, will provide sufficient resources in the event of adverse conditions. The Board has examined other operational and business risks faced by the charitable company and confirm that it has established systems to mitigate the significant risks, particularly through insurance cover.
Page 3
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Report of the Board of Trustees (continued)
for the year ended 31 March 2023
Directors
The members forming the Board of Trustees during the year and up to the date of this report are set out on page 1.
Board of Trustee's responsibilities in relation to the financial statements.
The Board is responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations.
Company law requires the Board to prepare financial statements for each financial year. Under that law the Board has elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the Board must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the Board are required to:
-
select suitable accounting policies and apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charitable company will continue in business.
The Board is responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable the Board to ensure that the financial statements comply with the Companies Act 2006. The Board is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small entities regime.
Approval
This report was approved by the Board of Trustees on 11 July 2023 and is signed on its behalf by:
M Read Chairman
Page 4
Northumberland Federation of Women's Institutes
(a company limited by guarantee)
Independent examiner's report on the unaudited financial statements to the directors of Northumberland Federation of Women’s Institutes
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 6 to 12.
Responsibilities and basis of report
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s report
I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
2) the accounts do not accord with those accounting records; or
-
3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
-
4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
John Oswald BA FCA Stephenson Coates Audit Limited Chartered accountants
West 2, Asama Court Newcastle Business Park Newcastle upon Tyne NE4 7YD
11 July 2023
Page 5
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Statement of financial activities for the year ended 31 March 2023
Summary income and expenditure account
| Unrestricted funds | Unrestricted funds | |
|---|---|---|
| 2023 | 2022 | |
| 12 months | 15 months | |
| £ | £ | |
| Income from: | ||
| Donations | 1,651 | 8,551 |
| Charitable activities (note 3) | 37,803 | 40,595 |
| Other trading activities (note 4) | 20,890 | 14,952 |
| Investments (note 5) | 2,361 | 1,351 |
| Miscellaneous income | 33 | 432 |
| Total | 62,738 | 65,881 |
| _____ | _____ | |
| Expenditure on: | ||
| Raising funds | ||
| Trading accounts expenditure | 5,143 | 6,189 |
| Fund raising expenditure | 6,649 | 4,151 |
| _____ | _____ | |
| 11,792 | 10,340 | |
| Charitable activities (note 6) | 64,327 | 76,863 |
| _____ | _____ | |
| Total | 76,119 | 87,203 |
| _____ | _____ | |
| Net (losses)/gains on investments | (760) | 1,545 |
| _ | ______ | |
| Net expenditure – net movement in funds | (14,141) | (19,777) |
| Total funds brought forward | 459,050 | 478,827 |
| ______ | ______ | |
| Total funds carried forward | 444,909 ______ |
459,050 ______ |
The notes on pages 8 to 12 form part of these financial statements.
Page 6
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Balance sheet at 31 March 2023
| Notes 2023 £ £ Fixed assets Tangible assets 8 303,898 Investments 9 93,691 Total fixed assets 397,589 Current assets Debtors 10 2,060 Cash at bank and in hand 66,079 Special deposit account 41 Total current assets 68,180 Creditors Amounts due within one year 11 (20,860) Net current assets _ 47,320 Total net assets 444,909 _ Funds - unrestricted 444,909 ___ |
2022 £ £ 305,156 94,451 399,607 13,763 68,116 41 81,920 (22,477) _ 59,443 459,050 _ 459,050 ___ |
|---|---|
The notes on pages 8 to 12 form part of these financial statements.
In approving these financial statements as directors of the charitable company we hereby confirm:
(a) that for the year stated above the charitable company was entitled to the exemption conferred by Section 477 of the Companies Act 2006;
(b) that no notice has been deposited at the registered office of the charitable company pursuant to Section 476 requesting that an audit be conducted for the year ended 31 March 2023 and
(c) that we acknowledge our responsibilities for:
-
ensuring that the charitable company keeps accounting records which comply with Section 386, and
-
preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of the financial period and of its profit or loss for the period then ended in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small entities regime of Financial Reporting Standard 102.
These financial statements were approved by the Board on 11 July 2023 and are signed on their behalf by:
M. Read B. Kilkenny Chairman Honorary Treasurer Company registration number: 3004105
Page 7
Northumberland Federation of Women's Institutes
(a company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023
1. Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements are prepared in Sterling (£), which is the functional currency of the entity,
The directors of the charitable company are satisfied that there are no material uncertainties concerning the charitable company’s ability to continue as a going concern for a period of at least 12 months from the date of approval of the financial statements. Accordingly, the financial statements continue to be prepared on the going concern basis.
The charitable company constitutes a public benefit entity as defined by FRS 102 and is an incorporated charity (number 1049106). The registered office is at Cresswell House, 11/12 Brenkley Way, Blezard Business Park, Seaton Burn, Newcastle upon Tyne.
1.2 Income
Income is accounted for on an accruals basis, and is shown gross, with associated costs included in costs of raising funds and charitable activities. Investment income is accounted for when receivable.
1.3 Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis. Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charitable company to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
1.4 Operating leases
Rentals applicable to operating leases are charged to the Statement of Financial Activities on a straight line basis over the period they are incurred.
1.5 Tangible fixed assets
Depreciation is provided on equipment and fixtures partly at a rate of 20% on a reducing balance basis and partly at 10% on a straight line basis.
Depreciation has not been charged on the charitable company’s freehold property. The property is subject to regular maintenance; and in the opinion of the Board of Trustees any depreciation would be immaterial. The carrying value of the property, and other fixed assets, is reviewed annually by the Trustees for impairment. If there is an indication of possible impairment, the recoverable amount of any affected asset is estimated and compared against its carrying amount. Where the estimated recoverable amount is lower, an impairment loss is recognised immediately in the Statement of Financial Affairs.
1.6 Investments
Investments are a form of basic financial instrument and are initially recognised at their cost and subsequently measured at fair value as at the balance sheet date using the closing quoted market price. The Statement of Financial Activities includes the unrealised gains and losses arising on revaluation of investments held at the year-end and the realised gains and losses on disposals throughout the year.
1.7 Voluntary assistance
Time is expended on the charity’s activities and governance which is donated free of charge. It is impractical to quantify the value of the time given; accordingly, in accordance with FRS102, it is neither recorded as donated income nor as an expense in the financial statements.
Page 8
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023 (continued)
2 . Turnover
All income was derived within the United Kingdom.
| 3. | Income from charitable activities | 2023 | 2022 |
|---|---|---|---|
| 12 months | 15 months | ||
| £ | £ | ||
| Federation affiliation fees | 28,928 | 35,239 | |
| Other affiliation fees | 2,169 | - | |
| Committees' income | 6,706 | 5,356 | |
| 37,803 | 40,595 | ||
| _____ | _____ | ||
| 4. | Income from other trading activities | ||
| Trading accounts income | 6,931 | 7,960 | |
| Fund raising income | 13,959 | 6,992 | |
| 20,890 | 14,952 | ||
| _____ | _____ | ||
| 5. | Income from investments | ||
| Rent received | 660 | 615 | |
| Interest received | 1,701 | 736 | |
| 2,361 | 1,351 | ||
| ____ | _____ | ||
| 6. | Charitable activities | ||
| Committees' expenditure | 3,270 | 2,431 | |
| WI support costs (note 7) | 39,974 | 46,069 | |
| House expenses | 15,285 | 21,337 | |
| Membership support | 45 | (338) | |
| Committee expenses | 1,992 | 2,564 | |
| Accountants fees | 2,390 | 2,925 | |
| Depreciation | 1,258 | 1,955 | |
| Other | 113 | (80) | |
| 64,327 _____ |
76,863 _____ |
Page 9
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023 (continued)
7. Staff costs
No remuneration was paid to members of the Board of Trustees (who are considered to be key management personnel for the purposes of FRS102) during the year. Travel expenses amounting to £591 (2022: £589 – 15 months) were reimbursed to them.
| Staff costs were as follows: 2023 12 months £ Wages and salaries 24,327 Social security costs - Pension costs 1,217 25,544 _____ |
2022 15 months £ 29,563 - 1,477 31,040 _____ |
|---|---|
The average number of employees (excluding directors) was 1 (2022: 1).
| 8. Tangible fixed assets Freehold Equipment and property fixtures £ £ Cost At 1 April 2022 299,289 39,879 Additions - - Disposals - - At 31 March 2023 299,289 39,879 Depreciation At 1 April 2022 - 34,012 Charge for the year - 1,258 Disposals - - At 31 March 2023 - 35,270 Net book values At 31 March 2023 299,289 4,609 __ At 31 March 2022 299,289 5,867 ___ |
Total £ 339,168 - - 339,168 34,012 1,258 - 35,270 303,898 __ 305,156 ____ |
|---|---|
All tangible fixed assets are used for charitable purposes.
Page 10
Northumberland Federation of Women's Institutes (a company limited by guarantee)
Notes to the financial statements for the year ended 31 March 2023 (continued)
| 9. Investments At valuation:market value at 31 March Charities Investment Fund investments At cost: Bursaries - national savings accounts National Savings Income Bonds COIF Charities deposit fund Investec cash holding Scottish Widows 10. Debtors Due within one year: Trade debtors Prepayments and accrued income 11. Creditors: amounts falling due within one year Accruals Tax and social security Deferred income Other creditors |
2023 19,325 81 34,000 40,275 - 10 93,691 __ 285 1,775 2,060 __ 3,141 880 10,997 5,842 20,860 ____ |
2022 20,085 81 34,000 40,275 - 10 94,451 __ 9,634 4,129 13,763 __ 4,978 914 11,322 5,263 22,477 ____ |
|---|---|---|
Page 11