REGISTERED CH UfvJe'AN &TOPLIS SWINESHEAD COMMUNITI PLAYGROUP {WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI REPORT OF THE TRUSTEES AND UNAVDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31JULY2024 8 fopl$ and Ktesloii Topli$ a(8ir?diron8mesol Duncan &T¢pl¢ Umiied. regiS18redin Eaand aqdwales, cwy numbet Ofjt?75DI. FIEgisiorpd OFF.... Duwn&Toplk4, ? G8sVegaty. rdrthaTr,. nc01rlif9. NG31 65F. Regulaied lora rBngaol Inv¢simeni busInS activities by lh8 ID51iiule of ChartorA¢coniS In Engi&ndarKIWales. A Iistollh&diie¢to¢ol Dun4Trn 8ToplKs knmlted isavailabl91QurWeb$rt$ft aialloffiGes. fKRESTON GLOBAL duncantoplis.co.uk
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOLCENTREI CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 Page Report oftheTrustees Independent Examinerfs Report Statement of Financial Activities Statement of Financial P051tion Notes to the Financial Statements 7-12 Income and Expenditure Accounts 13-14
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) REPORT OFTHE TRUSTEES FOR THE YEAR ENDED 31 JULY Z024 The trustees present their report with the financial statements of the charity for the year ended 31 July 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffertive l January 20191. OBJECTIVES AND ACTIVITIES The objectives and aims of the charity are.. To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. The objectives and activities of the charity are achieved bv.. Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such group. ensuring that such groups offer opportunities for all children, regardless of race, culture, religion or means. Encouraging the study of the needs of such children and their familles and promotin8 public interests in and recognition of such need5 in the local areas. Instigating and adhering to and furthering the aim of the Pre-school Learning Alliance. Reporting for the public benefit When reviewing the charities objective5 and aims, and in planning future activities, the trustees have considered the Charity Commission's general guidance on public benefit. All children are welcome to the Pre-school irrespective of ability to pay as the charity aims to Source funding le.g. from other charities or social carel as necessary to contribute towards the cost of the fees and a free place may be given if the need arise5. ACHIEVEMENT AND PERFORMANCE Charitable artlvitles We had a great outdoor Nativity play- the sun shone! We sent 28 children to 4 local primary schools. We had lots of visits to the library, duck pond and Ivy's. We had visit from lots of pets: dogs. cats, rabbits, guinea pi85 and goldfish. A good busy year. The leavers had an Alpaca picnic at The Ivy's. feeding and 8rooming them and a great picnic with staff. Graduation a5 usual was outside in the brilliant sunshine, in fact it was too hot. Page I
SWINESHEAD COMMUNifi PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2024- continued ACHIEVEMENT AND PERFORMANCE Charitable activities - continued We have continued in line with Healthy Childcare and Food for Life to cook hot meals to be available for the children on the premises. Our Forest School on adjoining land, which further enhances our setting, continue5 to thrive and is growing up nicely with the sapling tree5 planted by the children. We have now ama55ed a contingency fund in case of any further disasters. FINANCIAL REVIEW The financial position is as shown in the attached financial statements. Reserves policy At 31 July 2024 reserves amounted to £390.707 of which £190,787 was represented by fixed assets used by the charity, leaving free reserves of £199,920. These reserves are held to meet the funding of the ongoing activities including Staffing costs. The level of reserves held is considered satisfactory for current needs and will be reviewed on a regular basis. FUTURE PLANS It is planned to continue to develop the existing operations of the charity. The trustees continue to maintain our outstanding status and ensure that they provide quality affordable childcare. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity governing document is a constitution adopted 10 May 1995. On 25 June 2013, the trustees adopted the revised constitution of Pre-S¢hool Learning Alliance IPLAI 2011. Organlsational Structure The Swineshead Community Playgroup was registered as a charity on 5 September 1995 (number 10490111. The contact addre55 15 24 Abbey Crescent, Swineshead, Boston, Lincolnshire PE20 3ET. The charity uses the working name Swine5head Pre-school Centre. Risk management The committee have considered the major risks to which the charity is exposed and have ensured that the charity has adequate insurance policy cover and have ensured that all other relevant legislation is complied with. The committee will continue to monitor the risks on a regular basis. Management The operation of the charity is overseen by the committee. The membership of the committee is determined by the constitution and elected at the Annual General Meetings. The committee is required to meet at least three times a year and is responsible for ensuring that the pre-school complies with its aims and is properly managed. The trustees are appointed as set out in the constitution and there is a requirement to be no les5 than two and not more than four trustees at any one time. The training and induction provided for new trustees will depend on their existing experience, will be tailored specifically to the individual and will cover charity, legal and financial matters. Page 2
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2024- contlnued REFERENCE AND ADMINISTRATIVE DETAILS Registered Charlty number: 1049011 Principal address: North End Swineshead Boston Lincolnshire PE20 3LZ The Trustee5 of the charity are: Mr5 Carolynn Fletcher Miss Kelly Scrupps Mrs Jeanette De St Croix- resigned during the year The Committee members are: Miss Kelly Scrupps (Chairperson) Mrs Carolynn Fletcher ITreasurerl Mrs Jeanette De St Croix Isecretaryl Mrs Eunice Hunt (Vice Chairper50nl Mrs Helen Porter resigned during the year Day to day running of the charity is delegated to.. Mrs Carolynn Fletcher - Pre-school manager Independent examiner: C Newitt BAIHonsl FCCA Duncan & Toplis Limited S Resolution Close Endeavour Park Boston Lincolnshire PE217TT Approved by order ofthe Board ofTru5tees on ............. d signed on its behalf by: Miss Kelly Scrupps - Trustee Mrs Carolynn Fletcher- Trustee Page 3
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF SWINESHEAD COMMUNITY PLAYGROUP Independent examiner's report to the trustees of Swineshead Community Playgroup I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2024 which are set out on pages 5 to 12. Responsibilities and basis of report As the charity's trustee5 you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the charit$ accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145 {51 Ibl of the Act. Independent examinerfs statement I have completed my examination. Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102} in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on l April 2005 which is referred to in the extant regulations but has since been withdrawn. We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginnin8 on or after l January 2015. I confirm that no material matters have come to my attention in connection with the examination glving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Att,. or the accounts do not accord with those record,. or the accounts do not comply with applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other then any requirement that the accounts 8ive a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable a proper understanding of the accounts to be reached. C NEWITT 8A (Honsl FCCA Duncan & Toplis Limited 5 Resolution C105e Endeavour Park Boston Lincolnshire PE217 Date.. Page 4
SWINESHEAD COMMUNITI PLAYGROUP {WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 20Z4 2024 Total funds 2023 Total funds Notes Unrestricted Restrlcted Fund Fund INCOME AND ENDOWMENTS FROM: Donations and legacies Charitable activities Charitable activities Investments Other 329,058 523 547 329,058 523 547 202,177 208 50 TOTAL 330,128 330,128 202,435 EXPENDITURE ON: Charitable activities Charitable activities 235,744 5,810 241,554 209,076 TOTAL 235,744 5,810 241,554 209,076 Net expendlture 94,384 15,8101 88,574 16.6411 Transfer between funds NET MOVEMENT IN FUNDS 94,384 15,8101 88,574 16,6411 RECONCILIATION OF FUNDS Total funds brought forward li 111,824 190,309 302,133 308,774 TOTAL FUNDS CARRIED FORWARD li 206.208 184,499 390,707 302.133 The note5 form part of these financial statements Page 5
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) STATEMENT OF FINANCIAL POSITION AT 31 JULY 2024 2024 2023 Notes FIXED ASSETS Tangible assets 190,787 196,878 CURRENT ASSETS Stock Debtors Cash at bank and in hand 394 1,918 208,846 211,158 502 1,676 109,882 112,060 CREDITORS Amounts falling due within one year io 111,2381 16,8051 NETCURRENT ASSETS 199.920 105,255 TOTAL ASSETS LESS CURRENT LIABILITIES li 390,707 302,133 FUNDS Unrestricted funds: General fund Balance brought forward Surplus/ldeficitl for the year Transfer between funds 111.824 94,384 112.655 18311 Balance carried forward li 206,208 111,824 Restrirted funds: New buildin Balance brought forward Deficit for the year Transfer between funds 190,309 15,8101 196,119 15,8101 8alance carried forward li 184,499 190,309 TOTAL FUNDS li 390,707 302,133 The financial statements were approved by the Board of Trustees on behalf bv: and were signed on its Miss Kelly 5crupps - Trustee Mrs Carolynn Fletcher- Trustee The notes form part of these financial statements Page 6
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 STATUTORY INFORMATION Swineshead Community Playgroup is an unincorporated charity. registered in England and Wales. The charity's registered number and principal office address can be found on the Charity Commission website. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unle55 Otherwise stated. The financial statements are presented in pound Sterling 1£) which is the functional currency of the charitv. ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities 50RP I FRS 1021 'A¢counting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffertive l January 20191,, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The financial statements are prepared on a going concern basis. The financial statements have been prepared to give a 'true and fairf view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view,. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 rather than the Accountin8 and Reporting by Charities.. Statement of Recommended Practice effective from l April 2005 which has since been withdrawn. Income All income 15 recognised in the Statement of Financial Activities once the charity has entitlement to the funds. it is probable that the income will be received, and the amount can be measured reliably. Government grants Government grants are recognised at the fair value of the asset received or receivable when there 15 reasonable assurance that the organisation will comply with conditions attachin8 to them and the grants will be received using the accrual model. Expendlture Expenditure is recogni5ed on an accrual's basis, being recognised in the period in which it has incurred. Expenditure includes attributable VAT which cannot be recovered. Irrecoverable VAT is charged against the expenditure for which it was incurred. Tangible fixed assets Tangible fixed assets are stated at cost less accumulated depreciation. Fixed assets include the costs to date of the building. Depreciation is provided for in respect of assets a5 follows.. Leasehold building Sensory garden Furniture, fittings and equipment - 2% on cost IO% on cost - 20% and 33% on cost Page 7
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 JULY 2024 ACCOUNTING POLICIES- ¢ontlnued Stock Stock is included at the lower of cost and estimated selling price less costs to sell. Debtors and creditors recelvablelpayable wlthln one year Debtors and creditor5 Wlth no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. Funds accounting Funds held by the charity are either.. Unrestricted funds- these are funds which can be used in accordance with the charitable object5 at the discretion of the trustees. Restricted funds- these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanations of the nature and purpose of each fund is included in the notes to the financial Statements. INVESTMENT INCOME 2024 2023 Bank interest 523 208 TRUSTEES, REMUNERATION AND BENEFITS None of the Charity's trustees were remunerated in their position as trustee during the year12023 - none). Mrs Carolynn Fletcher, a trustee, is the pre-school manager and is remunerated for that role. Trustees, expenses There were no trustee5' expenses paid for the year ended 31 July 2024 12023 none). STAFF COSTS 2024 2023 salaries Employers national insurance Employer5 pension 184,883 7.529 3,470 159,492 6,286 3,167 195,882 168,945 The average number of paid employees in the year was 1212023- 91. No employees were paid in excess of £60,000 pa. 12023- none). Page 8
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 GENERAL EXPENSES 2024 2023 Ofsted annual fee Subscriptions (including Pre- School membership Outings Miscellaneous small items (including DBSI Staff party and Christmas gifts Graduation items Travellinglconferences Computer expenses 220 220 702 1,078 40 670 1,798 417 loo 294 1,238 428 52 184 35 35 4,442 3,069 TANGIBLE FIXED ASSETS Furniture, Fittings and Equipment Sensory Garden Leasehold Building Total Cost: As ot l August 2023 Additions 299.196 30.978 8,938 339,112 At 31 July 2024 299,196 30,978 8,938 339,112 Depreciatlon: As at l August 2023 Depreciation for the year 102.425 5,984 30,871 107 8,938 142,234 6,091 At 31 July 2024 108,409 30,978 8,938 148,325 Net Book Value at 31 July 2024 190,787 190,787 Net Book Value at 31 July 2023 196,771 107 196,878 The building is held on a 28 year lease Ifrom April 20061 for which a peppercorn rent is payable. Page 9
5WINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 STOCK 2024 2023 Sweatshirts, polo shirts. cardigans and book bags 394 502 DEBTORS 2024 2023 Debtors Other debtors Prepayments and accrued income 494 393 1,424 1,283 1,918 1,676 10. CREDITORS: AMOUNTS FALLING DUE WITHIN QNE YEAR 2024 2023 Creditors control PAYE/NIC Other creditors Accruals 4,553 1,041 1,355 5,330 1,556 4,208 11,238 6,805 11. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Restricted Funds Total Funds As at l August 2023 Surplus/lDeficitl for the year 111,824 94,384 190,309 15,8101 302,133 88.574 As at 31July 2024 206,208 184.499 390.707 Fixed assets Stock Debtors Cash at bank and in hand Creditors and accruals 6.288 394 1,918 208.846 111,2381 184.499 190.787 394 1,918 208,846 111,2381 As at31July 2024 206,208 184,499 390,707 Restritted funds relate to funds in respect of the building, related fixtures and an element ol the Sensory Garden. Page 10
SWINESHEAD COMMUNITY PLAYGROUP {WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 JULY Z024 12. MOVEMENT IN FUNDS Net movement in f unds Transfers between funds At 1108123 At 31107124 Unrestricted funds General fund 111,824 94,384 206,208 Restricted funds General fund 190.309 15,8101 184,499 TOTAL FUNDS 302,133 88,574 390,707 Net movement in funds. included Sn the above are as follows: Income Expenditure Movement in funds Unrestricted funds General fund 330,128 1235,7441 94,384 Restrirted funds General fund 15,8101 15,8101 TOTAL FUND5 330,128 1241,5541 88,574 Page 11
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) NOTE5 TO THE FINANCIALSTATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2024 13. INDEPENDENT EXAMINERS REMUNERATION The independent examiners remuneration amounts to an independent examination fee of £2,46612023 - £1,915) and other services of £93112023 - £1,873). 14. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 July 202412023 - none). 15. CONTROLLING PARTY The charity is controlled by the Trustees. Page 12
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2024 Note5 2024 2023 General Fund Unrestrirte INCOME FROM: Donations and legacies Fundraising Donations and other Charitable )ctivitie5 Fees (incl l..1 fundingl LCC Voucher Scheme Investments Interest Other Government grants 547 50 108.113 220,945 57,003 145,174 523 208 TOTAL 330.128 202,435 EXPENDITURE ON: Runnlng costs and malntenance of pre-school Electricity Water rates General rates Insurances and PLA membership Raising funds Accountancy and bookkeeping Professional fees Advertising Telephone Postage General expenses Cleaning and waste disposal Premises repairs and improvements Bad debts written off Bank charges and interest Interest on late PAYE Depreciation- leasehold building Depreciation- sen50ry gardens Depreciation- furniture, fittings and equipment 2,270 315 487 1.964 794 5.347 2.700 80 3,237 2,939 642 166 1,707 122 3,788 2,621 296 1,528 16 3,069 2,613 4,930 4,442 2.103 3,938 63 73 125 174 174 107 290 Teaching and care of chlldren Salarie5, employers Nl and pension Hot food, fruit and vegetables Toys and play equipment Books and stationery (including photocopying) Training 195,882 7,497 1,420 1.926 995 168.945 6.273 678 2.231 40 TOTAL 235,744 203,266 SURPLUS IIDEFICIT) FOR THE YEAR- Unrestricted funds 94,384 18311 Page 13
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2024- continued Note5 2024 2023 Buildin Fund Restricted INCOME FROM: Investment5 Interest TOTAL EXPENDITURE: Depreciation- leasehold building Depreciation- sensory gardens Depreciotion fittings 5,810 5,810 TOTAL 5,810 5.810 DEFICIT FOR THE YEAR- restrlcted lunds 15,8101 15.8101 Page 14