REGISTERED CHARITY NUMBER: 1049011 DUNCAN &TOPLIS SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME.. SWINESHEAD PRE-SCHOOL CENTREI REPORT OF THETRUSTEE5 AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 D&T15b'rnltW.199l9.e ¢tynY uthQ91Z7&d1. R4&e'edoHQut.ttè&Tctt..3cFAIIFl, . I Ir.colnsk.le. NG316SF. KRESTON GLOBAL duncantoplis.co.uk ll ti yi
SWINESHEADCOMMUNITY PIAYGROUP IWORKING NAME: SWINESHEAO PRE-SCHOOL CENTREI REPORTOFTHETRU5TEES FOR THE YEAR ENDED 31JULY 2023 The trustees present their report with the financial statements of the charity for the year ended 31 July 2023. The trustees have adopted the provislon5 of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparin8 their accounts in accordance with the Fit)ancial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. OBJECTIVES AND AcfiviTIES The objectives znd aim5 of the charity are.. To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. The objectives and activities of the charity are achieved by.. Offering appropriate play facilities and training courses, together with the right of parent5 to take responsibility for and to become Involved In the activities of such group, ensuring that such groups offer opportunities for all children, re8ardle5s of race, culture, religion or mean5. Encouraging the study of the need5 of such children arbd their families and promoting public interests in and recognition of such needs in the local area5. Instlgatlng and adherlng to and furtherlng the aim of the Pre-school Learning Alliance. Reporting for the publhc benefit When reviewing the charities objectives and aims, and in planning future activities, the trustees have wnsiderèd the Charity Commisslon's general guidance on public benefit. All children are welcome to the Pre-school irrespective of ability to Pay a5 the charity airns to source funding le.g. from other charities or social carel as necessary to contribute towards the cost of the fee5 and a free place may be given If the need arises. ACHIEVEMENT AND PERFORMANCE Charltable adlvltlès We had 3 5UTprise presentation of a Llfetlme Achlevement Award from the EYA in May 2023 by Neil Leitch CEO of the EaTIy Year5 Alliance. He presented Mr5 Fletcher a wonderful 8las5 award and flowers which coincided with a staff birthday with cake and tea and a visit from LCC representative, Sue Otter to witne5S the presentation. We sent 24 chtsldren to the local primary schools. We had lots of visit from the local Police, Fire and Ambulance and local vets during our'people who help us topid. The leavers had an Alpaca picnic at The Ivy.. Not only feeding the Alpacas and stroking and groomlng them, but we had a wonderful outdoor picnic with the Staff. A great year, we have now recovered from Covid and we have employed two new staff and are back to our fvll cornpliment. We had graduation outside in the sunshlne wlth 80 parents present. Page I
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2023- contlnued ACHIEVEMENT AND PERFORMANCE Charltable artivitie5- continued We have continued in line with Healthy Childcare and Food for L¢fe to cook hot mea15 to bè available for the children on the premi5e5. Our Forest School on adjoining land, which further enhances our settin& continues to thrive and is growing up nicely with the sapling trees planted by the children. We have now amassed a contin8ency fun in case of arbv further disasters. FINANCIAL REVIEW The financial position is as shown in the attached finanaal statements. Reserves policv At 31 July 2023 reserves arnounted to £302,133 of which £196,878 was represented by flxed assets used by the charity, leaving free reserves of £IC15,255. These re5eNes are held to meet the funding of the ongoing activities including staffing Costs. The level of reserves held is considered Satisfactory for current need5 and will be reviewed on a regular basis. FUTURE PLANS It 15 planned to continue to develop the existing operations of the charity. The trustees continue to maintain our outstanding status and ensure that they provide quality affordable childcare. sTRUURE, GOVERNANCE AND MANAGEMENT Governin8 document The charity governing document Is a constitution adopted 10 May 1995. On 25 June 2013, the trustees adopted the revised constitution of Pre-school Learning Alliance IPLAI 2011. Organlsational StN¢ture The Swineshead Communlty Playgroup was registered as a charity on 5 September 1995 (number 10490111. The contact address is 24 Abbey Crescent, Swineshead, Boston, Lincolnshlre PE20 3ET. The charity use5 the working name Swine5head Pre-school Centre. Risk management The committee have considered the major risks to which the charity is exposed and have ensured that the charity ha5 adequate insurance policy cover and have ensured thèt all other relevant legislation is complied with. Thè committee will continue to monitor the risks on a regular basis. Mana8ement The operation of the charity 15 overseen by the committee. The membership of the committee is determined by the constitution and elected at the Annual General Meetings. The committee is required to meet at least three times a year and 15 responsible for ensurlng that the pre-school complies with its aims and is properly managed. The trustee5 are appointed as set out In the constitution and there is a requirement to be no less than two and not more than four trustees at any one time. The training and induction provided for new trustees will depend on their existing experience, will be tailored specifically to the individual and will cover charity, legal and finèncial matters. Page 2
SWINESHEADCOMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAO PRE-5CHOQLCENTREI REPORT OF THE TRUSTEES FOR THE YEAR ENDED al JULY 2023- cont5nued REFERENCE AND AOMINISTRATIVE DETAILS Reglstered Charlty number.. 1049011 Principal addre55: North End Swineshead 8oston Lincolnshire PE20 3LZ The Trustees of the charlty are: Mr5 Carolynn Fletcher Mi55 Kelly Scrupp5 Mrs jeanette De St Croix The Comrnittee members are.. Miss Kelly Scrupps Ichairpersonl Mrs Carolynn Fletcher (Treasurerl Mrs Jeanette De St Croix15ecretaryl Mr5 Eunice Hunt (Vice Chairperson) Mrs Helen Porter Day to day rnning of the charity is delegated to: Mrs Carolynn Fletcher- Pre-school manager Independent examiner: C Newitt BAIHonsl FCCA Duntan & Toplis LlmSted 5 Resolution Close Endeavour Park Boston Lincolnshlre PE217 Approved by order of the Board of Trustees o nd slgned on Its behalf bv.. Miss Kelly Scrupps- Truste Mrs Carolynn Fle - Trustee Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SWINESHEAD COMMUNITY PLAYGROUP Independent examlnerf5 report to the tru5tee5 of Swlne5head Comrnunlty Playgroup I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2023 which are set out on pages 5 to 12. Re5ponslbllltle5 and basls of report As the charitvs tTU5tees you are responsible for the preparation of the accounts in accordance with the requirement5 of the Charities Act 20111.the Act'l. I report in respect of my examlnation of the charity's accounts carried out under section 145 of the Act and in tarrylng out my exarnination I have followed all applicable Directions given by the Charity Commission under section 145151 Ibl of the Act. Independent •xamlnee$ statement have cornpleted my examination. Your attention is drawn to the fact that the charity has prepared thefinancial statements in accordance wlth Atcounting and Reportlng by Charltie5 preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021 in preferente to the Accounting and Reporting by Charities.. Statement of Recommended Practice issued on l April 2W5 which is referred to in the extant ¥egulations but has since been withdrawn. We understand that this has been done in order for the accounts to provide a true and fair view in accordancè with the Generally Accepted Accounting Practice effectlve for reportin8 period5 be8innin8 on or after l January 2015. I confirm that no material matters have come to my attentlon In connectlon with the examlnation givlng me Cause to believe that in any material respect.. accounting record5 were not kept in respect of the charity as required by Section 130 of the Act,. or the accounts do not accord with those record,. or the accounts do not comply with applicable requirements conterning the form and content of accounts set out In the Charltles (Ateounts and Reports) Re8ulation5 2008 other then any requsrement that the accourbts 8ive a true and fair view which 15 not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters In connettlon with the examination to which attention should be drawn in the report in order to enable a proper understanding of the account5 to be reached. C NEWITh BA (Honsl FCCA Duncan & Toplis Limiied 5 Resolution Close Endeavour Park Boston Lincolnshire PE217TT Date........ Page 4
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME- SWINESHEAD PRE-SCHOOLCENTREI STATEMENT OF FINANcIALA1VITlEs FOR THE YEAR ENDED 31 JULY Z023 2023 Total funds 2022 Total funds Notes Unrestrlrted Re5trlrted Fund Fund INCOME AND ENDOWMENTS FROM: Donation5 and le8acies Charltable activlties Charitable activities Investments Other 202,177 208 50 202.177 208 50 165.382 19 116 TOTAL 202,435 202,435 165.517 EXPENDITURE ON: Charitable activities Charitable activities 203,266 5,810 209,076 182,609 TOTAL 203,266 5,810 209,076 182,609 Net expendlture 18311 15,8101 16,6411 117,0921 Transfer between funds NET MOVEMENT IN FUNDS 18311 15,8101 16,6411 117.0921 RECONCILIATION OF FUNDS Total funds brought forward li 112,655 196.119 308,774 325,866 TOTAL FUNDS CARRIED FORWARD li 111.824 190.309 302,133 308,774 The notes form part ofthese financial statements Page 5
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESH&4D PRE-SCHOOL CENTREI STATEMENT OF FINANCIAL POSITION AT 31 JULY 2023 2023 2022 Notes FIXED A55ET5 Tangible a55et5 196,878 203.152 CURRENT ASSETS stock Debtors Cash at bank and in hand 502 1,676 109,882 112,060 236 441 113,580 114,257 CREDITORS Amounts falling due within one year io 6.8051 18,6351 NET CURRENT ASSETS 105.255 105,622 TOTALAS5ETS LESS CURRENT LIABIUTIES li 302,133 308,774 FUNDS Unrestricted funds: General fund Balance brought forward Surplus/ldeficitl for the year TransleT between funds 112,655 18311 123,937 111.2821 Balance eèrried forward li 111,824 112,655 Restrlcted fun New buildin Balance brought forward Delicit fo¥ the year Transfer between funds 196,119 15,8101 201,929 15,8101 Balance carried forward li 190,309 196,119 TOTAL FUNDS li 302.133 308,774 The financial staternent5 were approved by the Board of Trustees on behalf bv.. and were signed on its Miss Kelly Scrupps- Tr te Mr5 Carolynn Fletcher- Trustee The notes form part of these financial statements Page 6
SWINESHEADCOMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAO PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 STATUTORY INFORMATION Swineshead Community Play8roup is an unincorporated charlty. registered in England and Wales. The charity's registered number and principal office address can be lound on the Charity Commission website. The significant ac¢ountlng pollcles applled In the preparation of these financial statements are set out below. These policies have been con5I5tently applied to all years presented unless Otherwise stated. The financial statements are presented in pound sterlin81£l which is the functional currency of the charitv. ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SQRP I FRS 1021'Accountlng and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts In accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191.. Financial Reporting Standard 102 'The Flnancial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statement5 have been prepared under the historical cost convention. The financial ststements are prepared on a 80in8 concern b3515. The finantlal statements have been prepared to 85ve a 'true and fair, view ènd have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair vie. This departure ha5 involved following the Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 rather than the Accountin8 and Reporting bv Charities.. Staterrent of Recommended Practite effective from l April 2005 which has since been withdrawn. Inu>me All income is recogni5ed in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measvred relSably. Government 8rants Government grants are recogni5ed at the fair value ol the asset received or receivable when there is reasonable assurance that the organi5ation will comply with conditions attaching to them and the grants will be received using the accrual model. Expenditure Eypenditure Is recognlsed on an accruals basis, bein8 reco8ni5ed in the period In which it has incijrred. Expenditure includes attributable VAT which cannot be recovered. Irrecoverable VAT is char8ed a8ainst the expenditure for which it was Incurred. Tanglble flxed assets Tan8ible fixed assets are stated at cost less accumulated depreciation. Fixed a5set5 include the costs to date of the building. Depreciatson is provlded for In respect of assets as follows.. Leasehold building Sen50ry garden Fumiture, flttings and equipment 2% on cost IO% on cost 20% and 33% on tost Page 7
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME.. SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 JULY 2023 ACCOUNTING POUCIES- continued Stock Stock 15 included at the lower of cost and estimated selling price less costs to Sell. Debtorg and creditors TecÈivablè/payablè wlthin one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arislng from Impairment are recognised in expenditure. Funds accountlng Funds held by the charity are either.. Unrestricted funds- these are funds which can be used in accordance with the charitable objects at the discretion of the tru5tee5. Restricted funds- these are funds that can only be used for particular Testricted purp05e5 Wlthin the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purpose5. Further explanations of the nature and purpose of each fund is included In the notes to the financial statements. IWIESTMENT INCOME 2023 2022 8ank interest 208 19 TRUSTEES, REMUNERATION AND BENEFITS None of the charitvs trustees were remunerated in their position as trustee during the year12022- none). Mr5 Carolynn Fletcher, a trustee, is the pre-school manager and is remunerated for that role. Trustees. expenses There were no trustees. expènsès paid forthe year ended 31 July 2023 12022- none). STAFF COSTS 2023 2022 Salaries Employers national insurance Employer5 pension 159,492 6.286 3,167 132,257 5,374 2.480 168,945 140.111 The average number of paid employees in the year was 912022- 81. No employee5 were p3id in excess 01 £60,000 pa. 12022- none). Page 8
SWINESHEADCOMMUNfTY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS- ¢ontinued FOR THE YEAR ENDED 31JULY 2023 GENERAL EXPENSES 2023 2022 Ofsted annual fee Sub5cr¥ptions (including Pre- School rnember5hip Outings Miscellaneous small items (including DBSI Staff party and Christmas gifts Graduation Items Travelling/c?nferences Computer expenses 220 702 220 760 100 294 1,238 428 52 736 1,461 536 35 35 3,069 3,748 TANGIBLE FIXED ASSETS Furniture, Fittings and Equiprnent Sensory Garden Leasehold Building Total Cost: As at l August 2022 Additions 299,196 30,978 8,938 339,112 Ai 31 July 2023 299,196 30,978 8,938 339,112 Depreclatlon: A5 at l August 2021 Depreciation for the year 96,441 5,984 30,581 290 8,938 135,960 6,274 At 31 July 2022 102,425 30.871 8,938 142,234 Net Book Value at 31 July 2023 196,771 107 196.878 Net Book Value at 31 July 2022 202,755 397 203,152 The building is held on a 28 year lease (from ApTiI 2l6) for which a peppercorn rent is payable. Page 9
SWINESHEAO COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI NOTES YO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 JULY 2023 STOCK 2023 2022 Sweatshlrts. polo Shirts, cardigans and book ba85 502 236 DEBTORS 2023 2022 Debtors Other debtor5 Prepayments and accrued income 393 70 1,283 371 1,676 441 10. CREDITORS: AMOUNT5 FALLING DUE WITHIN ONE YEAR 2023 2022 Creditors control PAYE/NIC Other creditor5 Accrua15 1,041 3,054 1,619 724 3,238 1,556 4,208 6.805 8.635 11. ANALYSIS OF NET ASSETS BEf¥VEEN FUNDS Unrestricted Funds Restricted Funds Total Funds As at l August 2022 (Deficit) for the year 112.655 18311 196,119 15,8101 308,774 16,6411 As at 31 July 2023 111,824 190,309 302.133 Fixed a55ets Stock Debtor5 Cash at bank and in hand Creditors and actrua15 6,569 502 1,676 109.882 16,8051 190.309 196,878 502 1.676 109.882 16,8051 As ai 31 July 2023 111,824 190,309 302,133 Restricted funds rèlate to hjnds in respect of the buildin8, related fixtures and an element of the Sensory Garden. Page 10
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME.. SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 JULY 2023 12. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 1108122 At 31107123 Unrestrirted funds General fund 112,655 18311 111,824 Restrlcted funds General fund 196,119 15,8101 190,309 TOTAL FUNDS 308,774 16,6411 302.133 Net movement in funds, included in the above are a5 follows.. Income Expenditure Movenient in fund5 Unrestrlcted funds General fund 202,435 1203,2661 18311 Restricled funds General fund 15,8101 15,8101 TOTAL FUNDS 202,435 1209.0761 16,6411 Page 11
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAO PRE-SCHOOL CENTREI NOTESTOTHE FINANaALSTATEMENTS-continued FOR THE YEAR ENDED31 JULY 2023 13. INDEPENDENT EXAMINERS REMUNERATION The independent examiners remuneration amounts to an independent examinatlon fee of £1,915 12022- £1,415) and other service5 of £1,873 12022- £1,5341. 14. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 July 202312022 - none). 15. CONTROLLING PARTY The charity is controlled by the Trustees. Page 12
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI DETAILED INCOME AND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 JULY 2023 Notes 2023 2022 IFun INCOME FROM: Donations and legacles Fundraising Donations and other Charitable artivities Fees (incl l.'I funding) LCC Voucher Scherne Inve5tment5 Interest Other Government grants nr 50 116 56,831 145,174 50.131 115,251 208 19 TOTAL 202.263 165,517 EXPENOITURE ON.. Runnin8 C95t5 and malntenance of pre4¢hool 2,939 642 166 1,707 122 3.788 2,621 296 1,528 16 3,069 2,613 4,930 2,365 1,167 Water rates General rates Insurances and PLA membership Ralslng funds Accountancy and bookkeeplng Professional fees Advert15ing Telephone Posta8e General expenses Cleanlng and waste disposal Premises repairs and improvements Bad debts written off Bank charges and interest Interest on late PAYE Depreclatlon leasehold building DeprEciation- sensory gardens Deprecbatiofi- furniture, fittings and equipment 1,795 1,447 2,948 2,621 235 1.945 127 3.375 2,409 5,389 142 73 125 174 174 290 290 TeachlnB and care of children Salaries, employers Nl and penslon Hot food, fruit and vegetables Toys and play equipment Books and stationery (including photocopying) Training 168,945 6,273 678 2,231 40 140,111 5,948 2,920 2,394 1451 TOTAL 203,266 176,801 IDEFICITIISURPLUS FOR THE YEAR- Unrestrlcted funds 11,0031 111.2841 Pa8È 13
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME.. SWINESHEAD PRE-SCHOOL CENTREI DETAILED INCOME AND EXPENDITUREACCOUNr FOR THE YEAR ENDED 31 JULY 2023- continued Notes 2023 2022 Buildin Fund RÈstrictèd INCOME FROM: Investments Interest TOTAL EXPENDITURE: Depreciation- leasehold building Depreciation- Sensory gardens Depreciation-fittings 5,810 5,810 TOTAL 5.810 5.810 DEFICIT FOR THE YEAR- restrirted fund5 15,8101 15,8101 Page 14