REGISTERED CHARITY NUMBER.. 1049011 DUNCAN &TOPLIS SWINESHEAD COMMUNITY PLAYGROUP ORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI REPORTOF THE TRUSTEESAND UNAUDITED FINANCIAL STATEMENT5 FOR THE YEAR ENOED 31 JULY 2022 GLOBAL duncantoplis.co.uk ffjl 11 W
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTrEI CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022 Page Report of the TTUStee5 Independent Examinerfs Report Statement of Flnancial Artivitie5 Statement of Flnan¢lal Posltion Notes to the Flnanclal Statements 7-12 Income and Expendlture Accounts 13 .14
SWINESHEAD COMMUNITY PiAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) REPORT OF THE TRUSfEES FOR THE YEAR ENDED31JULY 2022 The trustees present their report with the financial statements of the chaTOty for the year ended 31 July 2022. The trustees have adopted the provlsions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to harities preparing thei¥ accounts in accordance with the Financial Reptsrtin8 Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective l January 20191. oB)EIVES AND ACTIVITIES The objectives and aim5 of the charity are= To enhance the development and education of children under statutory school age by encoura8ing parents to understand and provide for the needs of their ¢hildren through community 8roup5. The objectives and activities of the charity are achieved by: Offering appropriate play fa¢llitie5 and training courses. tO8ether with the ri8ht of parents to take responslbllitv for and to become involved in the actlvities of such group, ensuring that such 8roup5 offer opportunltles for all children, regardless of race, culture. religion oi means. Encouraging the study of the needs of such children and their families and promotinB public interests In and recognition of such needs in the local areas. Instlgaiin8 and adhering to and furrherln8 the aim of the P.sChOol Leamln8 Alllance. Reportlni for the publk benefit When reviewing the charities objectives and aims. and in plannlng future actlvltles, the trustees have consbded the Charitv Commlssion's general guidance on publlc benefit. All children are welcome to the Pre-school irrespettive of abiltty to pay as the charity aims to source funding le.g. from other charities or social carel as necessary to contrlbute towards the cost of the fees and a free place may be given If the need ar15es. ACHlEVEmEP ANO PERFORMANCE Charltable actlvltles We have carried on undertaking our activities relaiively nomialty but still no parents allowed in the buildlng slnce worldwide Covid-19 pandemic Sn early 2020. Nvmbers depleted with aftermath of Covid. Very low in the 2.5 but a little better In the 3's. We carried on using the 'pod system. so that Children stayed with thelr dedlcated member of staff only. There was no mixing indoors or outdoors and staff wore masks for infection control. As the year went on we allowed mixin8 and eveniually we had 25 Children move on to prlmary schools In the surrounding reas. We were able to have a trip a trlp to the I$ for an Alpaca picnic and an outdoor graduation for the children, although Covid wa5 around we felt a lot safer by July 22. Page I
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) REPORTOF THETRUSTEES FOR THE YEAR ENDED 31 JULY 202Z- continued ACHIEVEMENT AND PERFORMANCE Charltable actlvltles- cont5nued We have continued in IiAe Wlth Healthy Childcare and Food for Life to cook hot meals to be available for the children on the premises. No packed lunches Our Forest School on adjoining land, which further enhances our settin& continues to thrive and is growing up nicety with the saplin8 trees planted by the children. FINANCIAL REVIEW The linancial position 15 as shown in the attached Ilnan¢lal statements. Reserves pollcy At 31 july 2022 reserves amounted to £308.774 of which £203.152 was represented by fixed assets used by the charity, leaving free reserves of £105,622. These reserves are held to meet the fLtndlng of the on8oin8 artivities in¢ludln8 Staffln8 Costs. The level of re5erve5 held Ss considered satisfaaory for current needs and wll be reviewed on a re8ular basls. FUTURE PLANS It Is planned to ¢ontinue to develop the existing operation5 of the charity. The trustees continue to maintain ouroutstandlng status and ensure that they provide quality affordable child¢are. STRUCTURE. GOVERNANCE AND MANAGEMENT Govèrnin8 document The charity governing document Is è constitution adopted 10 May 1995. On 25 lune 2013, the trustees adopted the revised constitution of Pre-school Learning Alllance IPLII 2011. Of8anlsatlonal Struciure The Swlne5head Communlty Playgroup was re8iStered as a charity on 5 September 1995 (number 10490111. The conta ddress is 24 Abbey Crescent, Swlneshead, Boston, Un¢oln5hire PE20 3ET. The charity uses the workln8 name Swlneshead Pre-S¢hool Centre. Rlsk management The committee have considered the major risks to which the charity is exposed and have ensured that the charity has adequate insurance pollcy cover and have ensured that all othèr relevant legislation 15 complied wlih. The committee will continue to monitor the risks on a regular basis. Mana8ement The operation of the charlty is overseen by the committee. The membership of the committee is determined by the constitution and elected at the Annual General Meetings. The committee is required to meet at least three times a year and is responsible for ensurlng that the pre-school complies with its aims and is properly rnana8ed. The trustees are appointed a5 Set out in the constitution and there is a requlrement to be no less than two and not more than four trustees at any one time. The training and indurtion provided for new trustees will depend on their existin8 experience, will be tall0d specifically to the indlvldual arbd will cover charity, leBal and financial matters. Page 2
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2022- contlnued REFERENCE AND ADMINISTRAnvE DETAILS Registered Charlty number.. 1049011 Principal address: North End Swineshead 8oston Lincolnshire PE20 3LZ The Trustee5 01 the chaflty are: Mrs Carolynn Fletcher Mlss Kelly Scrupps Mrs Jeanette De St Croix The Committee members are.. Mi55 Kelly Scrupps Ichairpersonl Mrs Carolynn Fletcher ITreasurerl Mr5 jeanette De St Croi¥ Isecretaryl Mrs Eunice Hunt Ivlce Chalrpersonl Mr5 Helen Porter Day to day runnin8 of the charity is dele8ated to- Mrs Carolynn Fletcher- Pre-school manager Independent examlner: C Newitt 8AIHonsl FCCA Duncan & Toplls Llmlted 5 Resolution Close Endeavour Park Bostort Lincolnshire PE217 111E123 Approved by Order of the Board of Trustees on . - and signed on Its behalf by.. Miss Kelly Scrupps - Tr Mrs Carolynn Fletcher- Trustee Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 5WINESHEAD COMMUNITY PLAYGROUP Independent examlnerfs report to the trustees of Swlneshead Communlty Ptsygroup I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2022 which are set out on page$ 5 to 12. Responsibilltles and bas15 of report As the charlvs trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respett of my examlnation of the charl5 accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Oirections given by the Charity Commission under Section 145151 Ibl ol the Act. Independent examlnerfs statement I have completed my examlnation. Your attention is drawn to the fact th¥t the charity has prepared the finanaal statements in accordance with Accounting and Reporting by Charities preparing thelr accounts in a¢cordance with the Financial Reporting Standard applicable In the UK and Republ1¢ of Ireland IFR51021 in preference to the Accounting and Reporting by Charltles.. Statement of Recommended Practice issued on l Aprll 2(K15 which Is referred to in the extant re8ulations but has since been wlthdrawn. We understand that thls has been done in order for the accounts to provlde a true and fair vlew In accordance with the Generally Accepted Ac¢ounting Prartice effeCte for reporting perlod5 beginnin8 on or after I january 2015. l Confirm that no material matters have come to my attention in connectlon wlth the examlnatlon givln8 me cause to belSeve that In any materlal respect.. accounting records were not kept in respert ofthe charity as requlred by section 130 of the Act,. or the accounts do not a¢cord with those record,. or the accounts do not comply with applicable requirements concerning the form and ¢ontent of accounts set out in the Charltles IAccounts and Reports) Regulations 2008 other then any requlrement that the accounts Sve a true and falr view which is not a matter consldered as part of an independent examination. I have no concerns and have come acro no other matters it) connection with the examination to which attentlon should be drawn in the report in order to enable a proper understsnding of the accounts to be reached. C NEWITh BA (Honsl FCCA Duncan & Toplis Llmited Chartered Accountants 5 Resolutlon C195e Endeavour Park Boston Llneoln5hire PE217 Date.. Page 4
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 JULY 2022 2022 Total funds 2021 Total funds Notes Unrestrtrted Restricted Fund Fund INCOME AND ENDOWMEpifs FROM: Donations and legacies Charitable actlvltSes Charitable activities Investments Other 2,744 165.382 19 116 165.382 19 116 184,805 253 TOTAL 165,517 165.S17 187.807 EXPENDITURE ON: Charltable activities Charitable actlvities 176,799 5,810 182,609 208,124 TOTAL 176.799 5,810 182,609 208,124 Net expendlture 111,2821 15,8101 117,0921 120.3171 Transler between funds NETMOVEMENT IN FUNDS 111,2821 15,8101 117,0921 120,3171 RECONCILIATION OF FUNDS Total funds brought forward li 123 937 201.929 325,866 346.183 TOTAL FUNDS CARRIED FORWARD li 112,655 196.119 308,774 325.866 The notes form part of these financial statements Page 5
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME: SWINESHEAD PRE-SCHOOL CElRE) STATEMENT OF FINANCIAL POSITION AT 31JULY 2022 2022 2021 Notes FIXED ASSETS Tanglble assets 203,152 209.426 CURRENT ASSETS Stock Debtors Cash at bank and In hand 236 441 113,580 114,257 247 917 128,203 129,367 CREDITOR5 Arnounts falling due wSthin one year io 8,6351 12,9271 NET CURRENT ASSETS 105.622 116,440 TOTAIASSET5 LESS CURREKf UABILMES li 308.774 325,866 FUNDS eral f nd Balance brought forward Surpluslldeficitl for the year Transfer between funds 123,937 111.2821 138,444 114,5071 Balance carried lorward li 112,655 123,937 N wbull in Balance brought forward Deficlt for the year Transfer between fL*nd5 201,929 15,8101 207,739 15.8101 Balano carrled forward li 196,119 201.929 TOTAL FUNDS li 308.774 325,866 The flnancial statements were approved by the Boafd of Tnjstees on............................... and were Signed on its behalf bv.. Miss Kelly Scrupps- Trust Mrs Fletcher- Trustee The notes form part of these finanual statements Page 6
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 JULY 202Z STATUTORY INFORMATION Swine5head Community Play8roup 15 an unincorporated charity, re8lSteied in England and Wales. The charity's registered number and principal office address can be found on the Charity Commission website. The significant accountin8 policies applied in the preparation of these financlal statements are sei out below. These policies have been consistently applied to all years presented unless otheDwise Stated. The financial statements are presented irb pound 5terlin8 (£1 which is the functional currency of the charitv. ACCOUNTING POLICIES Basls of preparing the flnan¢Sal st•tements The financial statements ol the charity, which is a public beneflt entity under FRS 102, have been prepared In accordance with the Charities SORP I FRS 1021'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reportin8 Standard applicable in ihe UK and Republic of Irèland IFRS 1021 (effective l January 20191,. Financlal Reporting Standard 102 The Financial Reporting standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The flnancial statements have been prepared under the historical tost ¢on¥ention. The financial statements are prepared on a going Conrn basls. The financial statements have been prepared to give a 'true and fairf view and have departed from the Charltles (Accounts and Reports) Regulation$ 2C¥)8 only to the extent required to provide a 'true and fair view,. This departure has Involved followlng the Accountln8 and Reporting by Charlties.. Statement of Recommended Practlce applicable to charities preparing their accounts in accordance with the Financial Reportin8 Standard appllcable in the UK and Republic of Irelond IFRS 1021 issued on 16 Jufy 2014 rather than the Accountlng and ReportSng by Charities.. Statement of Recommended Prèctlce effective from l April 2005 which has slnce been withdrawn. In¢ome All income is recognised In the Statement of Flnanclal Activities once the charlty ha5 entitlement to the funds, it is probable that the Income wlll be recelved and the amount can be measured reliablv. Government Brants Government grants are recognised at the fair value of the asset recelved or recelvable when there is reasonable assurance that the organisation will comply with conditions attathin8 to them and the 8r¥nts will be received using the accrual model. Expendlture Expenditure is recognlsed on an accruals basls. bein8 re¢o8nlsed In the period in which it ha5 incurred. Expenditure includes attributable VAT which cannot be recovered. Irrecoverable VAT is Charged a8ainst the expenditure for which li was incurred. Tanglble flxed assets Tangible fixed assets are stated at cost le55 accumulated depreciation. Fixed assets Intlude the costs to date of the building. Depretiation is provlded for In respect of assets as follows.. Leasehold buildin8 Sensory garden Furniture. fittings and equipment - 2% on cost IOX on c05t - and 33%on cost Page 7
SWINESHEAD COMMUNITY PLAYfjROVP WORKING NAME: SWINESHEAD PRE-SCHOOI CENTREI NOTES TO THE FINANCIAL STATEME1s- ¢ontlnwd FOR THE YEAR ENDED 31JULY 2022 ACCOUNTING POLICIES- contlnued Stock Stock is intluded at the lower of cost and estimated selling prite less costs to sell. Debtors and credltors recelv•blelpayable withln one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses ari5in8 from impairment are reco8nised in expenditure. Funds attountln Funds held by the charity are either.. Unrestricted fund5- these are fund5 which can be used In accordance with the charltable objects at the discretlon of the trustees. Resiricted funds- these are funds that can On be used for partitular restrlcted purposes withln the objects of the charity. Restr6ctions arose when specified by the donor or when funds are raised for particular restricted purposes. Further explanatSons of the nature and purpose of each fund Is included In the notes to the flnancial statements. INVESTMENT INCOME 2022 2021 Bank interest 19 TRUSTEES. REMUNERATION AND BENEFITS None of the Charli$ trustees were remunerated in their posltlon as trustee durln8 the year12020- none). Mis Carolynn Fletcher, a trustee, Is the pre.school mana8er and Is remunerated for that role. Trustee5' expernses There were no trustees, expenses pald for the year ended 31 July 2022 12021- none). STAFF COSTS 2022 2021 Salaries Employers national insurance Employers pension 132.257 5,374 2,480 154,517 6.779 2,943 140,111 164,239 The average number of paid employees in the year was 812021- 91. No employees were paid in excess of £60.fMIO pa. 12021- none). Page 8
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME.. SWINESHEAD PRE-SCHOOL CENTREI NOTES TO THE FINANCIAL 5TATEMENTS- continued FOR THE YEAR ENDED 31 JULY2022 GENERAL EXPENSES 2022 2021 Ofsted annual fee Subscriptions Pre-school membership Outings Entertainmentlparties Mis¢ellaneous small ttems Ilncluding DBSI Stalf party and Chr15tmas Bifts Graduation items Travellinglconferences Nursery World Awards Dinner Computer eKpen5es 220 760 220 1.106 115 736 1.461 536 447 779 393 35 35 3,748 3,375 TANGIBLE FIXED ASSETS FurnltLtre, Flttings and Equipment Sensory Garden Leasehold Bulldin8 Cost: As at l August 2021 Additlon5 Total 299,196 30,978 8,938 339,112 At 31 july 2022 299,196 8,938 339,112 Depreclatlon: As at l August 2020 Depreclatlon for the year 90,457 S.984 30,291 290 8,938 129,686 6,274 At 31 July 2021 96.441 30,581 8,938 135,960 Net Book Value at 31 Juty 2022 202.755 397 203.152 Net Book Value at 31 Jufy 2021 208,739 687 209,426 The building is held on a 28 year lease Ifrom April 2CQ61 for whlch a peppercorn rent Is payable. Page 9
SWINESHEAD COMMUNITY PLAYGROUP IWORKING NAME.. SWINESHEAD PRE-SCHOOL CENTREI NOTES ro THE FINANCIAL 5TATEMENTS- contlnued FOR THEYEAR ENDED 31JULY2022 STOCK 2022 2021 Sweatshirts. polo sh1rt5. caftligans and book ba85 236 247 DEBTORS 2022 2021 Debtors Other debtor5 Prepayments and accrued income 70 3CQ 617 371 441 917 10. CREDITORS: AMOUNTS FALUNG OUE WtTHIN ONE YEAR 2022 2021 Creditors control PAYEINIC Other creditors Accruals 3.054 1,619 724 3,238 2,400 4,928 2.913 2,686 8,635 12,927 11. ANALYSIS OF NET ASSETS 8EfwEEN FUNDS Unrestricted Funds Restricted Fund5 Total Fund5 As at l Ats8USt 2021 IDeficitl for the year 123.937 111,2821 201,929 5,8101 325,866 117,0921 A5 at 31 July 2022 112,655 196,119 308,774 Fixed assets Stock Debtors Cash at bank and in hand Creditols and accruals 7,033 236 441 113,580 18,6351 196,119 203,152 236 441 113,580 18.6351 As at 31 July 2021 112.655 196.119 308.774 Restritted funds relate to funds in respect of the buildin& related fixtures and an element of the Sensory Garden. Pa8e 10
SWINESHEAD COMMUN PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CEfffllE) NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENOED 31JULY2022 12. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 1108121 At 31107122 Unrèrtri¢ted funds General fund 123.937 111,2821 112,65S Re5trirted funds General fund 201,929 15,8101 196,119 TOTAL FUND5 32S.866 117.0921 308,774 Net movement in funds, included in thè above are as follows- Income Expendlture Movement in funds Unrestrfcted funds General fund 16S,517 1176,7991 111,2821 Restrfcted funds General fund 15,8101 15,8101 TOTAL FUNDS 165,517 182,6091 117,0921 Page 11
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CEpifRE) NOTES TO THE FINANCIAL STATEMENTS- ¢ontinued FOR THE YEAR ENDED31 JULY 2022 13. INDEPENDENT EXAMINERS REMUNERATION The independent examiners remuneration amounts to an independent examinatlon fee of £1,41512021 - £1,470) and other Services of £l.53412021- £1,510). 14. RELATED PARTY D15CLOSURES There were no related party transactlons for the year ended 31 July 202212021- none). 15. CONTROLLING PARTY The charity is controlled by the Trustees. Page 12
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINE5HEAD PRE-SCHOOL CENTrEI DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2022 Notes 2022 2021 Gen Fund Unr INCOME FROM.. Donations and le8acles Fundraising Donatlons and other Charitable actlvltie5 Fees (incl l.-I funding) LCC Voucher Scheme Investments Interest Other Govemment grants 116 2.744 50.131 115,251 93,518 91,287 19 253 TOTAL 165,517 187,807 EXPENDITURE ON: Runnlnl ¢osts and maSntenance of pre-school Electricity Water rates General rates Insurances and PLA membership Raislng funds Accountancy and bookkeepln8 Professlonal fees Advertisin8 Telephone P05taBe General expenses Cleaning and waste disposal PremSses repairs and improvements Bad debts written off Bank charges and Interest Interesl gn late PAYE Oepreciation- leasehold building Depreciation- 5en50ry 8arden5 Depreciation- furniture. fittin85 and equipment 2.365 1.167 691 1.795 373 2.948 2.621 77 1,245 35 3.748 2.409 5.389 3.512 1,247 1,436 1,447 2,980 2,545 235 1,945 127 3,375 2,911 5.027 142 51 95 174 174 290 290 Teachlng and care ot chlldren Salarie5. ernployers Nl and pension Hot food, fruit and vegetables Toys and play equipment Books and stationery lincludln8 photocopwn81 Training 140.111 5,948 2,920 2.394 1451 164.239 5,763 2,217 1.897 625 TOTAL 176.801 202.314 IOEFICITI/SURPLUS FOR THE YEAR- Vnrestrlcted funds 111,2841 114.5071 Page 13
SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOLCENTREI DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2022- continued Notes 2022 2021 8uildin Fund Restricted INCOME FROM: Investments Interest TOTAL EXPENDITURE.. Depreciation- leasehold building Depreclatlon- sensory 8ardens Depreciation- fittings 5.810 5,810 TOTAL 5,810 5,810 DEFICIT FOR THE YEAR- restrlrted funds 15.8101 15,8101 PaBe 14