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2020-07-31-accounts

REGISTERED CHARITY NUMBER: 1049011

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE) REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020

Page
Report of the Trustees 1 – 3
Independent Examiner’s Report 4
Statement of Financial Activities 5
Statement of Financial Position 6
Notes to the Financial Statements 7 - 12
Income and Expenditure Accounts 13 -14

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 JULY 2020

The trustees present their report with the financial statements of the charity for the year ended 31 July 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The objectives and aims of the charity are:

To enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

The objectives and activities of the charity are achieved by:

Reporting for the public benefit

When reviewing the charities objectives and aims, and in planning future activities, the trustees have considered the Charity Commission's general guidance on public benefit.

All children are welcome to the Pre-school irrespective of ability to pay as the charity aims to source funding (e.g. from other charities or social care) as necessary to contribute towards the cost of the fees and a free place may be given if the need arises.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

We were undertaking our activities as usual until the impact of the worldwide Covid-19 pandemic in early 2020.

Covid-19 has been a nightmare for us, but we have kept going right through, remaining open with restrictions, even throughout the bank holidays to help and support the parents who were key workers.

Numbers depleted to only 12 in March 2020, these being vulnerable and keyworker children only.

We used the ‘pod system’ so that children stayed with their dedicated member of staff only. There was no mixing indoors or outdoors and five staff were furloughed - scary and drab times. Luckily the weather was kind to us!

In June 2020 we took back 22 more ‘rising five’ children out of the 31, due to some not wanting to return or due to illness. But because of the ‘pod system’ we could only fit them in for two days a week. Two members of staff returned to work alongside the children.

We had 32 children move on to primary schools in the surrounding areas, some of whom we had not seen since March 2020, we kept in touch by virtual teaching and activities. However, they went without the normal ‘transition to school’ package, visits, extra tuition etc.

It was a sad time as we were not able to do sports day, trips, picnics, parties, sing-songs or really celebrate the children, What a horrible year!

Page 1

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 JULY 2020 - continued

ACHIEVEMENT AND PERFORMANCE

Charitable activities - continued

We have continued in line with Healthy Childcare and Food for Life to cook hot meals to be available for the children on the premises.

Our Forest School on adjoining land, which further enhances our setting, continues to thrive and is growing up nicely with the sapling trees planted by the children.

FINANCIAL REVIEW

The financial position is as shown in the attached financial statements.

Reserves policy

At 31 July 2020 reserves amounted to £346,183 of which £215,700 was represented by fixed assets used by the charity, leaving free reserves of £130,483. These reserves are held to meet the funding of the ongoing activities including staffing costs.

The level of reserves held is considered satisfactory for current needs and will be reviewed on a regular basis.

FUTURE PLANS

It is planned to continue to develop the existing operations of the charity. The trustees continue to maintain our outstanding status and ensure that they provide quality affordable childcare.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity governing document is a constitution adopted 10 May 1995. On 25 June 2013, the trustees adopted the revised constitution of Pre-School Learning Alliance (PLA) 2011.

Organisational Structure

The Swineshead Community Playgroup was registered as a charity on 5 September 1995 (number 1049011). The contact address is 24 Abbey Crescent, Swineshead, Boston, Lincolnshire PE20 3ET. The charity uses the working name Swineshead Pre-School Centre.

Risk management

The committee have considered the major risks to which the charity is exposed and have ensured that the charity has adequate insurance policy cover and have ensured that all other relevant legislation is complied with. The committee will continue to monitor the risks on a regular basis.

Management

The operation of the charity is overseen by the committee. The membership of the committee is determined by the constitution and elected at the Annual General Meetings. The committee is required to meet at least three times a year and is responsible for ensuring that the pre-school complies with its aims and is properly managed.

The trustees are appointed as set out in the constitution and there is a requirement to be no less than two and not more than four trustees at any one time. The training and induction provided for new trustees will depend on their existing experience, will be tailored specifically to the individual and will cover charity, legal and financial matters.

Page 2

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 - continued

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number : 1049011

Principal address:

North End Swineshead Boston Lincolnshire PE20 3LZ

The Trustees of the charity are:

Mrs Carolynn Fletcher Miss Kelly Scrupps Mrs Jeanette De St Croix

The Committee members are:

Miss Kelly Scrupps (Chairperson) Mrs Carolynn Fletcher (Treasurer) Mrs Jeanette De St Croix (Secretary) Mrs Eunice Hunt (Vice Chairperson) Mrs Helen Porter

Day to day running of the charity is delegated to: Mrs Carolynn Fletcher - Pre-school manager

Independent examiner:

C Newitt BA(Hons) FCCA Duncan & Toplis Limited 5 Resolution Close Endeavour Park Boston Lincolnshire PE21 7TT

Approved by order of the Board of Trustees on 8 June 2021 and signed on its behalf by:

Miss Kelly Scrupps - Trustee Mrs Carolynn Fletcher - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SWINESHEAD COMMUNITY PLAYGROUP

Independent examiner’s report to the trustees of Swineshead Community Playgroup

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2020 which are set out on pages 5 to 12.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145 (5) (b) of the Act.

Independent examiner’s statement

I have completed my examination.

Your attention is drawn to the fact that the charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable a proper understanding of the accounts to be reached.

C NEWITT BA (Hons) FCCA Duncan & Toplis Limited Chartered Accountants 5 Resolution Close Endeavour Park Boston Lincolnshire PE21 7TT

Date: 23 June 2021

Page 4

SWINESHEAD COMMUNITY PLAYGROUP

(WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2020

2020 2019
Notes Unrestricted Restricted Total Total
Fund Fund funds funds
£ £ £ £
INCOME AND ENDOWMENTS FROM:
Donations and legacies 338 - 338 1,214
Charitable activities
Charitable activities 223,416 - 223,416 222,092
Investments 60 - 60 76
Other 35,054 - 35,054 -
TOTAL 258,868 - 258,868 223,382
EXPENDITURE ON:
Charitable activities
Charitable activities 216,828 5,810 222,638 202,707
TOTAL 5,810 222,638 202,707
Net expenditure 42,040 (5,810) 36,230 20,675
Transfer between funds - - - -
NET MOVEMENT IN FUNDS 42,040 (5,810) 36,230 20,675
RECONCILIATION OF FUNDS
Total funds brought forward 11
96,404		 213,549 309,953 289,278
TOTAL FUNDS CARRIED FORWARD 11 138,444 207,739 346,183 309,953

The notes form part of these financial statements Page 5

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

STATEMENT OF FINANCIAL POSITION AT 31 JULY 2020

Notes
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Stock
8
Debtors
9
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
10
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
11
FUNDS
Unrestricted funds:
General fund
Balance brought forward
Surplus/(deficit) for the year
Transfer between funds
Balance carried forward
11
Restricted funds:
New building
Balance brought forward
Deficit for the year
Transfer between funds
Balance carried forward
11
TOTAL FUNDS
11		 2020
£
£
215,700
458
2,365
138,304
141,127
(10,644)
130,483
346,183
96,404
42,040
-
138,444
213,549
(5,810)
-
207,739
346,183		 2019
£
£
221,274
116
2,346
93,553
96,015
(7,336)
88,679
309,953
69,519
26,885
-
96,404
219,759
(6,210)
-
213,549
309,953		 2019
£
£
221,274
116
2,346
93,553
96,015
(7,336)
88,679
309,953
69,519
26,885
-
96,404
219,759
(6,210)
-
213,549
309,953
141,127
(10,644)		 96,015
(7,336)
96,404
42,040
-		 69,519
26,885
-
309,953
96,404

213,549
213,549
(5,810)
-		 219,759
(6,210)
-
309,953

The financial statements were approved by the Board of Trustees on 8 June 2021 and were signed on its behalf by:

Miss Kelly Scrupps - Trustee Mrs Carolynn Fletcher - Trustee

The notes form part of these financial statements Page 6

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020

  1. STATUTORY INFORMATION

Swineshead Community Playgroup is an unincorporated charity, registered in England and Wales. The charity’s registered number and principal office address can be found on the Charity Commission website.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

The financial statements are presented in pound sterling (£) which is the functional currency of the charity.

  1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP ( FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared on a going concern basis.

The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Government grants

Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the organisation will comply with conditions attaching to them and the grants will be received using the accrual model.

Expenditure

Expenditure is recognised on an accruals basis, being recognised in the period in which it has incurred. Expenditure includes attributable VAT which cannot be recovered. Irrecoverable VAT is charged against the expenditure for which it was incurred.

Tangible fixed assets

Tangible fixed assets are stated at cost less accumulated depreciation.

Fixed assets include the costs to date of the building. Depreciation is provided for in respect of assets as follows:

Leasehold building - 2% on cost
Sensory garden - 10% on cost
Furniture, fittings and equipment - 20% and 33% on cost

Page 7

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2020

2. ACCOUNTING POLICIES - continued

Stock

Stock is included at the lower of cost and estimated selling price less costs to sell.

Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Funds accounting

Funds held by the charity are either:

Unrestricted funds – these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.

Restricted funds – these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanations of the nature and purpose of each fund is included in the notes to the financial statements.

3.

INVESTMENT INCOME 2020 2019
£ £
Bank interest 60 76

4. TRUSTEES’ REMUNERATION AND BENEFITS

None of the charity’s trustees were remunerated in their position as trustee during the year (2019 - none). Mrs Carolynn Fletcher, a trustee, is the pre-school manager and is remunerated for that role.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 July 2020 (2019 - none).

5.
STAFF COSTS

Salaries
Employers national insurance
Employers pension		 2020
£
163,509
6,852
2,703
173,064		 2019
£
145,803
5,844
1,935
153,582

The average number of paid employees in the year was 13 (2019 – 10). No employees were paid in excess of £60,000 pa. (2019 – none).

Page 8

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

NOTES TO THE FINANCIAL STATEMENTS – continued FOR THE YEAR ENDED 31 JULY 2020

6.
GENERAL EXPENSES
Ofsted annual fee
Subscriptions
Pre-school membership
Outings
Entertainment/parties
Miscellaneous small items (including DBS)
Staff party and Christmas gifts
Graduation items
Travelling/conferences
Nursery World Awards Dinner
Computer expenses
7.
TANGIBLE FIXED ASSETS
Cost:
As at 1 August 2019
Additions
At 31 July 2020
Depreciation:
As at 1 August 2019
Depreciation for the year
At 31 July 2020
Net Book Value at 31 July 2020
Net Book Value at 31 July 2019		 2020

£
220
653
106
288
174
872
2,434
-
735
-
-
5,482
Furniture,
Leasehold
Building
Fittings
and
Equipment
£
£
298,496
30,978
700
-		 2019
£
50
648
106
956
504
515
747
170
35
695
1,453
5,879
Sensory
Garden
Total
£
£
8,938
338,412
-
700
299,196
30,978		 8,938
339,112
78,489
29,711
5,984
290		 8,938
117,138
-
6,274
84,473
30,001		 8,938
123,412
214,723
977		 -
215,700
220,007
1,267		 -
221,274

The building is held on a 28 year lease (from April 2006) for which a peppercorn rent is payable.

Page 9

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2020

8.
STOCK
Sweatshirts, polo shirts, cardigans and book bags
9.
DEBTORS
Debtors
Other debtors
Prepayments and accrued income
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Creditors control
PAYE/NIC
Other creditors
Accruals
11.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
As at 1 August 2019
Surplus/(deficit) for the year
As at 31 July 2020
Fixed assets
Stock
Debtors
Cash at bank and in hand
Creditors and accruals
As at 31 July 2020		 2020
2019
£
£
458
116
2020
2019
£
£
-
278
1,171
-
1,194
2,068
2,365
2,346
2020
2019
£
£
2,807
1,375
4,002
1.,341
1,458
1,713
2,377
2,907
10,644
7,336
Unrestricted
Restricted
Total
Funds
Funds
Funds
£
£
£
96,404
213,549
309,953
42,040
(5,810)
36,230
138,444
207,739
346,183
7,961
207,739
215,700
458
-
458
2,365
-
2,365
138,304
-
138,304
(10,644)
-
(10,644)
138,444
207,739
346,183

Restricted funds relate to funds in respect of the building, related fixtures and an element of the Sensory Garden.

Page 10

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2020

12. MOVEMENT IN FUNDS

Net Transfers
movement between
At 1/08/19 in funds funds At 31/07/20
£ £ £ £
Unrestricted funds
General fund 96,404 42,040 - 138,444
Restricted funds
General fund 213,549 (5,810) - 207,739
TOTAL FUNDS 309,953 36,230 - 346,183
Net movement in funds, included in the above are as follows:
Income Expenditure Movement in
funds
£ £ £
Unrestricted funds
General fund 258,868 (216,828) 42,040
Restricted funds
General fund - (5,810) (5,810)
TOTAL FUNDS 258,868 (222,638) 36,230

Page 11

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

NOTES TO THE FINANCIAL STATEMENTS – continued FOR THE YEAR ENDED 31 JULY 2020

  1. INDEPENDENT EXAMINERS REMUNERATION

  2. The independent examiners remuneration amounts to an independent examination fee of £1,380 (2019 - £1,350) and other services of £1,760 (2019 - £1,331).

  3. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2020 (2019 - none).

15. CONTROLLING PARTY

The charity is controlled by the Trustees.

Page 12

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2020

Notes
General Fund (Unrestricted)
INCOME FROM:
Donations and legacies
Fundraising
Donations and other
Charitable activities
Fees (incl 1:1 funding)
LCC Voucher Scheme
Investments
Interest
Other
Government grants
Local council grant
TOTAL
EXPENDITURE ON:
Running costs and maintenance of pre-school
Electricity
Water rates
General rates
Insurances and PLA membership
Raising funds
Accountancy and bookkeeping
Professional fees
Advertising
Telephone
Postage
General expenses
6
Cleaning and waste disposal
Premises repairs and improvements
Bad debts written off
Bank charges and interest
Interest on late PAYE
Depreciation – leasehold building 7
Depreciation – sensory gardens 7
Depreciation – furniture, fittings and
equipment
7
Teaching and care of children
Salaries, employers NI and pension
5
Hot food, fruit and vegetables
Toys and play equipment
Books and stationery (including photocopying)
Training
TOTAL
SURPLUS FOR THE YEAR – Unrestricted funds		 2020
£
£
-
338
47,951
175,465
60
10,054
25,000
258,868
2,069
985
361
1,409
423
3,140
2,518
170
1,944
160
5,482
4,329
10,504
800
515
5
174
-

290
173,064
3,598
2,126
2,181
581
216,828
42,040		 2019
£
£
-
1,214
58,157
163,935
76
-
-
223,382
2,262
711
534
1,585
291
2,681
2,447
100
1,679
122
5,879
7,003
5,829
839
503
-
160
491
428
154,281
4,500
2,965
850
357
196,497
26,885		 2019
£
£
-
1,214
58,157
163,935
76
-
-
223,382
2,262
711
534
1,585
291
2,681
2,447
100
1,679
122
5,879
7,003
5,829
839
503
-
160
491
428
154,281
4,500
2,965
850
357
196,497
26,885
2,069
985
361
1,409
423
3,140
2,518
170
1,944
160
5,482
4,329
10,504
800
515
5
174
-

290
173,064
3,598
2,126
2,181
581		 2,262
711
534
1,585
291
2,681
2,447
100
1,679
122
5,879
7,003
5,829
839
503
-
160
491
428
154,281
4,500
2,965
850
357
26,885

Page 13

SWINESHEAD COMMUNITY PLAYGROUP (WORKING NAME: SWINESHEAD PRE-SCHOOL CENTRE)

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2020 - continued

DETAILED INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 JULY 2020 - continued
Notes
Building Fund (Restricted)
INCOME FROM:
Investments
Interest
TOTAL
EXPENDITURE:
Depreciation – leasehold building
8
Depreciation – sensory gardens
Depreciation – fittings
8
8
TOTAL
DEFICIT FOR THE YEAR – restricted funds		 2020
£
£
-
-
5,810
-
-
5,810
(5,810)		 2019
£
£
-

-
5,810
400
-
6,210
(6,210)
(6,210)

Page 14