Wheatfields Juniors PTA Chairmans'
Report
Annual General Meeting – 1 October 2025
Introduction
I am pleased to present the Chairman’s Report for the year ended 2024/2025. Last year the PTA was co-chaired by myself and Natalie Patel with Mandy Janes as secretary and Kate Corrigan as Treasurer. With the help of some truly excellent volunteers in the committee and the wider PTA group, as well as the assistance of school staff, last year was the most successful in the history of the PTA both in terms of overall fundraising and the number of events available to both pupils and parents.
Review of the Year
As detailed in the Treasurer's Report, we raised £29,205 in income last year over an eyewatering 13 events:-
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6 events over the Christmas period, with the Cracker, Panto, hamper raffle, bauble event and Christmas cards, as well as a Christmas-themed movie night
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Ever-popular school disco
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Two great Easter events which took the place of the old chocolate tombola
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The online auction
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Some fantastic summer events including the Big Picnic, a second movie night and a quiz night, which was our first PTA parents-only event.
We also benefitted from a contribution from the infants' fireworks event given the use of the junior's playground.
At the beginning of the year, a small team of PTA members gave up their weekend to clear out the PTA shed, affectionately known as the "shed of dread" so that this can be used more effectively for future years.
We also appointed a teacher representative last year, Mrs Chakma, who has been a real asset in assisting with spreading comms throughout the school. We also get huge amounts of support from the school office for which we are very grateful.
Fundraising achievements
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Funding the new yurt in the school playground
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Paying for year 4 cornet lessons and year 5 swimming lessons
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Purchasing a new sound system that can be used by the PTA and school
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Purchasing tables and boxes for PTA events
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We also had great success with the year group giving trees, which saw over £1,000 of items donated directly to classrooms.
Financial Overview
Our Treasurer will provide a detailed financial statement, but I am pleased to report that the organisation remains in a stable financial position.
Challenges and Opportunities
The main challenge for this year is the fact that the majority of the most active members in the PTA – and the people who organise the majority of the events - are year 6 parents, which means that there will be a reduction in the stable stock of volunteers and a loss of knowledge of how to run the events that we ran last year, and are looking to run this year. We are therefore looking to drive an increase in engagement from year 3 and 4 parents for this year, and to run a buddy system on events, so parents of younger school children can learn and understand how events are run, to help with the transition for the next academic year. Examples of events that we will need assistance with are: movie nights, Christmas cracker, Easter sales. While there are others, these events are the most intensive and someone unique to the juniors. Other events, such as the disco, will need new volunteers for this year, as Emma Read is standing down from the organisation of this.
Thanks and Acknowledgements
I would like to express my sincerest thanks to all committee members and volunteers for their hard work and dedication over the past year. Special thanks goes out to the following volunteers who put in a massive effort last year with events:-
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Elsa Hillyard for organising Christmas cards and helping with uniform sales
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Andie Hann for organising the cake and uniform sales
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Emma Read for organising the school disco
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Lucy O'Neill for running the Christmas Cracker
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Amy Pope for running the online auction
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Mandy Janes for coming up with and running the Big Picnic event
A special mention is also given to Mrs Balser in the school office, who provides so much support to the PTA in terms of arranging comms, helping plan and prepare for events and assisting with ticketing via Gateway, as well as Mandy Goff and Tina.
I would also like to extend my thanks to all the committee members this year who have been so hard-working and light-hearted during what was an exceptionally busy and sometimes challenging year.
And finally thanks to the school and teaching staff who have also helped with and attended events this year.
Looking Forward
As we move into the next year, we have another ambitious set of events planned. As ever we look to our excellent volunteers for help with these events and hope we will have just as much success this year
Yours sincerely,
Kate Poole
Co-Chairman, Wheatfields Juniors PTA
1 October 2025
Event Summary 2024/2025
| Income | Expenses | Profit | ||
|---|---|---|---|---|
| EVENTS | ||||
| Cake Sales | £2,401.13 | -£80.00 | £2,321.13 | |
| Book donation | £38.00 | -£150.00 | -£112.00 | |
| Wheatfest 2024 | £1,643.76 | £0.00 | £1,643.76 | |
| Movie Nights | £3,429.61 | -£1,527.67 | £1,901.94 | |
| Christmas Events | £6,729.91 | -£1,597.39 | £5,132.52 | |
| - Cracker | £3,984.64 | -£1,293.09 | ||
| - Hamper | £1,394.00 | £0.00 | ||
| - Panto | £405.00 | £0.00 | ||
| - Cards | £946.27 | £0.00 | ||
| - Lunch crackers | £0.00 | -£304.30 | ||
| Disco | £1,673.00 | -£234.00 | £1,439.00 | |
| Eggstravaganza | £1,063.01 | -£501.69 | £561.32 | |
| Someone Special Sale | £877.50 | -£364.76 | £512.74 | |
| Online Auction | £3,385.00 | -£500.00 | £2,885.00 | |
| Quiz | £1,127.66 | -£737.87 | £389.79 | |
| Big Picnic | £4,935.85 | -£2,084.27 | £2,851.58 | |
| Asda Cashpot | £151.50 | £0.00 | £151.50 | |
| Sport Day Coffee Van | £100.00 | £0.00 | £100.00 | |
| TV Raffle | £227.50 | £0.00 | £227.50 | |
| EVENTS PROFIT | £27,783.43 | -£7,777.65 | £20,005.78 | |
| PTA Donations | £142.29 | £0.00 | £142.29 | |
| PTA Yurt Donations | £267.00 | £0.00 | £267.00 | |
| Yr 6 Leavers Hoodies Donation | £200.00 | £0.00 | £200.00 | |
| Fireworks Float | £650.00 | -£650.00 | £0.00 | |
| DONATIONS | £1,259.29 | -£650.00 | £609.29 | |
| PTA Expenses | £0.00 | -£401.70 | -£401.70 | |
| PTA Stock | £0.00 | -£79.39 | -£79.39 | |
| PTA Equipment | £0.00 | -£1,356.47 | -£1,356.47 | |
| Fees | £0.00 | -£464.02 | -£464.02 | |
| EXPENSES | £0.00 | -£2,301.58 | -£2,301.58 | |
| OVERALL PROFIT | **£29,042.72 ** | -£10,729.23 | £18,313.49 | |
| ANNUAL DONATION TO SCHOOL | £0.00 | -£14,008.00 | -£14,008.00 | |
| REMAINING PROFIT | £29,042.72 | -£24,737.23 | £4,305.49 | £0.00 |
Funded from PTA donations not specifically allocated to book donation £1,772 accrual inc. in 23/24 accounts for estimated profit from Wheatfe
Cash float lent to WINS for fireworks
Shed clear out, shed keys, banners & plastic wallets Presents for 2025 Xmas Cracker Tables, gazebos and PA system for events
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of eatfields Juniors Parent Teacher Association On accounts for the year ended 202412025 Charity no (if any) 1048980 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31108 12025. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Independent examiner's statement Signed: FCLAve/le Date: 0710512026 Name: Fiona Lavelle-moran IER October 2018
Give here brlef details of any Items that the examiner wlshes to disclose. All accounts verified and in order. IER October 2018
Relevant professional qualification(s) or body (if any): eatfields Infants & Nursery Treasurer Address: 17 Evans Grove St Albans AL49PJ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018