Wheatfields Juniors PTA Treasurer’s Annual Report 23/24 Prepared by Kate Corrigan
This document is designed to provide a financial summary of the activities completed by the PTA during the school year September 2023 to July 2024.
Treasurer’s Report 2023/2024
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It has been an interesting year with a newly formed PTA committee: Natalie Patel (Co-Chair), Lucy O-Neill (Co-Chair), Kate Poole (Secretary) and Kate Corrigan (Treasurer).
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The cake and uniform sales continue to generate a good profit, we held 4 this year each making around £500 profit. A big thank you to Lindsey McGregor for running the cake sales for the past few years.
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The Christmas events continue to generate a good profit including the hamper, bauble and Christmas cards making around £2,500. The Christmas Cracker still proves extremely popular generating over £2,000 profit. There is a great level of effort that goes into the planning and running of this event. The Sandpit Theatre Pantomime proved popular this year, with all available tickets being sold making £500 profit.
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The school disco was also a sell out, making a profit of £1,100.
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The chocolate tombola was again extremely popular with children queuing round the playground, making a profit of £475.
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The online auction was a huge success again with some fantastic prizes, generating over £2,500. A big thank you to Amy Pope and Joanna Meaden for organizing the auction.
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The tea towels to celebrate the school’s 60[th] anniversary raised £800 and were a lovely way to mark this event. A big thank you to Elsa Hillyard for all the work put into this and the Christmas cards.
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The movie night was also a sell out, raising over £900.
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Finally, joining up with the Infants to do Wheatfest was a great idea. A good opportunity to share the organizational load and generated a profit of over £1,700.
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In total this year, the PTA have generated £27,319 in income through our fundraising events:
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£23,527 income via bank account
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£1,772 in accruals (Wheatfest monies due from WINS PTA)
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£2,020 raised for Christmas baubles and cracker which went directly into school bank account in error (rather than coming into PTA bank account).
Treasurer’s Report 2023/2024
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This year we have donated more to the school than in previous years, as we generated a big profit and also, there was some remaining profit available from previous years. We have donated £15,000 to the school which has been spent on: picnic benches £3,360 , cornet lessons £1,800 , swimming lessons £742 and the remaining £9,098 towards the outdoor classroom which is currently being procured and should be in place by early spring next year.
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In summary, the finances for the year are as follows:
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Income £27,319
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• School donation (£15,000) • Expenses (£12,034) • Remaining profit for the year £285
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Status of Bank Account:
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Opening Balance – Sept 2023 - £15,062
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Closing Balance – Aug 2024 - £13,576
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Variance – (£1,486) [Please note negative variance is due to funds from Wheatfest still to be transferred pending settlement of the caterer’s invoice].
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Finally, a big thank to Lucy who is stepping down as Co-Chair and Kate Poole who is stepping up to Co-Chair with Natalie. We now need to find a new secretary for the new school year!
PTA Cash Book 2023/24
| Lloyds account - 01/09/23 15,062.16 Closing Balance 13,576.06 £ Variance 1,486.10 -£ |
Lloyds account - 01/09/23 15,062.16 Closing Balance 13,576.06 £ Variance 1,486.10 -£ |
Lloyds account - 01/09/23 15,062.16 Closing Balance 13,576.06 £ Variance 1,486.10 -£ |
Lloyds account - 01/09/23 15,062.16 Closing Balance 13,576.06 £ Variance 1,486.10 -£ |
Lloyds account - 01/09/23 15,062.16 Closing Balance 13,576.06 £ Variance 1,486.10 -£ |
Lloyds account - 01/09/23 15,062.16 Closing Balance 13,576.06 £ Variance 1,486.10 -£ |
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|---|---|---|---|---|---|---|
| Date | BankingItem | Event Item(s) | Cash book balance from 2021/22 |
BANKED AMOUNT |
Income | Expenses |
| 01/09/2023 | START | Cash book balance brought forward from 2022/23 | 15,062.16 | |||
| 29/09/2023 | Parentpay | PTA Donation | 15,063.16 | £ 1.00 | £ 1.00 | |
| 10/10/2023 | Old Albanian Sports Club | Summer Ball 7th June - Deposit | 14,763.16 | -£ 300.00 | -300 | |
| 12/10/2023 | Parentpay | PTA Donation | 14,770.16 | £ 7.00 | £ 7.00 | |
| 18/10/2023 | St Albans Bank Withdrawal | Year 3 Cake Sale Float | 14,730.16 | -£ 40.00 | -40 | |
| 23/10/2023 | Sumup | Year 3 Cake Sale | 14,839.76 | £ 109.60 | £ 109.60 | |
| 26/10/2023 | Parentpay | Christmas Panto - 3pm | 17,340.85 | £ 2,501.09 | £ 2,501.09 | |
| 26/10/2023 | Parentpay | Christmas Panto - 12pm | 17,576.85 | £ 236.00 | £ 236.00 | |
| 26/10/2023 | Parentpay | PTA Donation - Cake Sale | 17,581.85 | £ 5.00 | £ 5.00 | |
| 03/11/2023 | Miss Amanda Jannes | Christmas Cracker - Craft Room - Baker Ross supplies | 17,411.96 | -£ 169.89 | -169.89 | |
| 06/11/2023 | Parentpay | Transaction Charges May-Aug2023 Invoice 2076010 | 17,393.97 | -£ 17.99 | -17.99 | |
| 09/11/2023 | Parentpay | PTA Donation | 17,408.97 | £ 15.00 | £ 15.00 | |
| 09/11/2023 | Parentpay | PTA Pantomime 12pm | 17,635.47 | £ 226.50 | £ 226.50 | |
| 09/11/2023 | Parentpay | PTA Pantomime 3pm | 17,925.47 | £ 290.00 | £ 290.00 | |
| 09/11/2023 | Emma Read | Christmas Cracker - Presents - Cut Price Wholesaler | 17,608.80 | -£ 316.67 | -316.67 | |
| 16/10/2023 | Victoria Bristow | Christmas Cracker - Games | 17,570.42 | -£ 38.38 | -38.38 | |
| 16/10/2023 | Cash Deposit | Year 3 Cake Sale | 18,009.42 | £ 439.00 | £ 439.00 | |
| 16/10/2023 | Cash Deposit | Christmas Cracker Float | 17,849.42 | -£ 160.00 | -160 | |
| 16/10/2023 | Cash Deposit | Panto - Cash tickets | 18,066.42 | £ 217.00 | 217 | |
| 22/11/2023 | Wheatfields Juniors - PTA Donation | Surplus PTA funds -picnic benches - invoice from Liz Kinghorn | 14,706.42 | -£ 3,360.00 | -3360 | |
| 23/11/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Baubles | 14,854.42 | £ 148.00 | 148 | |
| 23/11/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Baubles | 14,706.42 | -£ 148.00 | -148 | |
| 23/11/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Cracker - tickets | 16,331.42 | £ 1,625.00 | 1625 | |
| 23/11/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Cracker - tickets | 14,706.42 | -£ 1,625.00 | -1625 | |
| 24/11/2023 | Parentpay | PTA Donation | 14,776.92 | 70.5 | 70.5 | |
| 24/11/2023 | Kuntal Fisher | Refund - Panto Ticket | 14,759.42 | -17.5 | -17.5 | |
| 01/12/2023 | LindseyMcGregor | Christmas Cracker - Chocolate Game | 14,714.02 | -45.4 | -45.4 | |
| 04/12/2023 | Razia Ahamed | Christmas Cracker - Present Room | 14,693.28 | -20.74 | -20.74 | |
| 07/12/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Baubles | 14,728.28 | 35 | 35 | |
| 07/12/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Baubles | 14,693.28 | -35 | -35 | |
| 07/12/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Cracker - tickets | 14,905.78 | 212.5 | 212.5 | |
| 07/12/2023 | Parentpay- not shown in bank a/c - straight into school a/c in error | Christmas Cracker - tickets | 14,693.28 | -212.5 | -212.5 | |
| 07/12/2023 | Parentpay | PTA Donation | 14,713.28 | 20 | 20 | |
| 11/12/2023 | Emma Read | Christmas Cracker - Present Room | 14,404.34 | -308.94 | -308.94 | |
| 11/12/2023 | Kate Corrigan | Christmas Cracker - Snacks | 14,325.44 | -78.9 | -78.9 | |
| 14/12/2023 | Amanda Janes | Christmas Cracker - Craft Room | 14,267.14 | -58.3 | -58.3 | |
| 14/12/2023 | Kate Corrigan | Kids Christmas Lunch - Crackers | 14,068.14 | -199 | -199 | |
| 19/12/2023 | Cash Deposit | Christmas Cracker Float | 14,228.14 | 160 | 160 | |
| 19/12/2023 | Cash Deposit | Cake Sale Float | 14,268.14 | 40 | 40 | |
| 19/12/2023 | Cash Deposit | Christmas Cracker takings | 15,746.34 | 1478.2 | 1478.2 | |
| 21/12/2023 | Parentpay | Christmas Raffle | 16,744.34 | 998 | 998 | |
| 02/01/2024 | Parentkind | Parentkind subscription | 16,591.34 | -153 | -153 | |
| 08/01/2024 | Parentpay | 17,047.34 | 456 | 456 | ||
| 10/01/2024 | AAT TradingLTD TA | Pantomine tickets - Sandpit Theatre | 14,079.34 | -2968 | -2968 | |
| 16/01/2024 | Christmas Treeasy | Christmas Treeasy | 14,205.84 | 126.5 | 126.5 | |
| 16/01/2024 | SumupPayments ACC | Parent Donation | 14,212.72 | 6.88 | 6.88 | |
| 17/01/2024 | Alphagraphics | Christmas Cards | 15,232.11 | 1019.39 | 1019.39 | |
| 08/02/2024 | St Albans Bank Withdrawal | Float - Cake Sale | 15,192.11 | -40 | -40 | |
| 09/02/2024 | Sumup | Testingcard machine | 15,193.09 | 0.98 | 0.98 | |
| 12/02/2024 | Cake Sale | Cake Sale Takings(inc. float) | 15,568.89 | 375.8 | 375.8 | |
| 12/02/2024 | SumupPayments ACC | Cake Sale | 15,687.37 | 118.48 | 118.48 | |
| 13/02/2024 | EasyFundraising | EasyFundraising | 15,706.89 | 19.52 | 19.52 | |
| 15/02/2024 | Parentpay | Donation | 15,707.89 | 1 | 1 | |
| 29/02/2024 | Parentpay | Donation | 15,712.89 | 5 | 5 | |
| 29/02/2024 | Parentpay | Disco tickets | 17,086.89 | 1374 | 1374 | |
| 01/03/2024 | RL Cuevas | Disco refund | 17,080.89 | -6 | -6 | |
| 01/03/2024 | Simon Mole | Disco DJ | 16,900.89 | -180 | -180 | |
| 08/03/2024 | Emma Read | Xmas Cracker Presents - 2024 | 16,766.39 | -134.5 | -134.5 | |
| 08/03/2024 | Emma Read | Disco snacks etc | 16,676.15 | -90.24 | -90.24 | |
| 14/03/2024 | Parentpay | Disco | 16,730.15 | 54 | 54 | |
| 14/03/2024 | Parentpay | Summer Ball Tickets | 18,580.15 | 1850 | 1850 | |
| 18/03/2024 | Lisa G Cunningham | Summer Ball Refund - 1 ticket -paid for 3 instead of 2 | 18,530.15 | -50 | -50 | |
| 21/03/2024 | St Albans Bank Withdrawal | Float - Chocolate Tombola | 18,502.15 | -28 | -28 | |
| 25/03/2024 | SumupPayments ACC | Chocolate Tombola | 18,627.02 | 124.87 | 124.87 | |
| 28/03/2024 | Parentpay | Summer Ball Tickets | 19,127.02 | 500 | 500 | |
| 28/03/2024 | St Albans Cash Deposit | Chocolate Tombola | 19,517.57 | 390.55 | 390.55 | |
| 12/04/2024 | Parentpay | Summer Ball Tickets | 20,817.57 | 1300 | 1300 | |
| 15/04/2024 | Old Alb S CL | Summer Ball 7th June - Deposit - Refund - Event Cancelled | 21,117.57 | 300 | 300 | |
| 15/04/2024 | Multiple refunds | Summer Ball refunds - bank transfers | 19,067.57 | -2050 | -2050 | |
| 16/04/2024 | Multiple refunds | Summer Ball refunds - bank transfers | 18,367.57 | -700 | -700 | |
| 18/04/2024 | Multiple refunds | Summer Ball refunds - bank transfers | 18,067.57 | -300 | -300 | |
| 22/04/2024 | Multiple refunds | Summer Ball refunds - bank transfers | 17,817.57 | -250 | -250 | |
| 23/04/2024 | Multiple refunds | Summer Ball refunds - bank transfers | 17,217.57 | -600 | -600 | |
| 25/04/2024 | Multiple refunds | Summer Ball refunds - bank transfers | 17,017.57 | -200 | -200 | |
| 25/04/2024 | ParentpayLtd | Summer Ball | 17,717.57 | 700 | 700 | |
| 25/04/2024 | Parentpay | PTA Donation | 17,727.57 | 10 | 10 | |
| 29/04/2024 | R Rizzi | Summer Ball Refund | 17,627.57 | -100 | -100 | |
| 01/05/2024 | Natalie Patel | Summer Ball Refund | 17,527.57 | -100 | -100 | |
| 09/05/2024 | AR Pope | Auction funds | 20,110.57 | 2583 | 2583 | |
| 10/05/2024 | Parentpay | PTA Donation | 20,140.57 | 30 | 30 | |
| 16/05/2024 | St Albans Bank Withdrawal | Cake Sale Float | 20,100.57 | -40 | -40 | |
| 20/05/2024 | SumupPayments ACC | Cake Sale | 20,265.73 | 165.16 | 165.16 | |
| 21/05/2024 | St Albans Cash Deposit | Cake Sale Takings(inc. float) | 20,793.97 | 528.24 | 528.24 | |
| 23/05/2024 | ParentpayLtd | PTA Donation | 20,818.97 | 25 | 25 | |
| 24/05/2024 | Mrs H L Walter | Movie night refund | 20,811.47 | -7.5 | -7.5 | |
| 06/06/2024 | ParentpayLtd | Movie night | 22,386.47 | 1575 | 1575 | |
| 06/06/2024 | MPLC Ltd | Movie night licence | 22,282.11 | -104.36 | -104.36 | |
| 12/06/2024 | AAT TradingLTD TA | Sandpit Theatre - Movie Night | 21,743.55 | -538.56 | -538.56 | |
| 14/06/2024 | Natalie Patel | Movie night expenses | 21,587.21 | -156.34 | -156.34 | |
| 20/06/2024 | Parentpay | PTA Donation | 21,597.21 | 10 | 10 | |
| 20/06/2024 | Parentpay | Movie night | 21,722.71 | 125.5 | 125.5 | |
| 20/06/2024 | Parentpay | Tea towels | 22,957.71 | 1235 | 1235 |
| 02/07/2024 | Tarrant Co | CoastingCoffee | 23,066.16 | 108.45 | 108.45 | |
|---|---|---|---|---|---|---|
| 02/07/2024 | Alphagraphics | 60th AnniversaryTea Towels | 21,961.06 | -1105.1 | -1105.1 | |
| 04/07/2024 | Parentpay | 22,640.06 | 679 | 679 | ||
| 04/07/2024 | St Albans Bank Withdrawal | Cake Sale Float | 22,600.06 | -40 | -40 | |
| 05/07/2024 | SumupPayments ACC | Cake sale | 22,603.98 | 3.92 | 3.92 | |
| 08/07/2024 | Parentpay | Parentpayfees | 22,515.23 | -88.75 | -88.75 | |
| 08/07/2024 | SumupPayments ACC | Cake Sale | 22,729.06 | 213.83 | 213.83 | |
| 08/07/2024 | SumupPayments ACC | Manual adjustment for Wheatfest | 22,674.06 | -55 | -55 | |
| 08/07/2024 | SumupPayments ACC | Manual adjustment for Wheatfest | 22,729.06 | 55 | 55 | |
| 18/07/2024 | Parentpay | Tea towels | 22,748.56 | 19.5 | 19.5 | |
| 18/07/2024 | Wheatfields Juniors - PTA Donation | Outdoor seatingand Outdoor Classroom | 13,129.06 | -9619.5 | -9619.5 | |
| 18/07/2024 | St Albans | Cake Sale Takings(inc. float) | 13,490.76 | 361.7 | 361.7 | |
| 18/07/2024 | Manual adjustment for tea towels | Tea towels sold@cake sale | 13,464.76 | -26 | -26 | |
| 18/07/2024 | Manual adjustment for tea towels | Tea towels sold@cake sale | 13,490.76 | 26 | 26 | |
| 22/07/2024 | SumupPayments ACC | Tuck shop | 13,502.56 | 11.8 | 11.8 | |
| 24/07/2024 | LucyC O'Neill | PTA Volunteer drinks | 13,391.56 | -111 | -111 | |
| 24/07/2024 | Natalie Patel | Tuck shopfloat | 13,351.56 | -40 | -40 | |
| 24/07/2024 | 500427 cash deposit | Tuck shoptakings | 13,453.56 | 102 | 102 | |
| 01/08/2024 | Parentpay | Book sale takings | 13,553.56 | 100 | 100 | |
| 19/08/2024 | Kate Corrigan | Movie night cash | 13,561.06 | 7.5 | 7.5 | |
| 19/08/2024 | Kate Corrigan | Uniform sale cash | 13,566.06 | 5 | 5 | |
| 30/08/2024 | Parentpay | 13,576.06 | 10 | 10 | ||
| 13,576.06 | ||||||
| 13,576.06 | 0 | |||||
| TOTAL | 13,576.06 | 1,486.10 -£ |
25,547.96 £ |
27,034.06 -£ |
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| 1,772.00 £ Wheatfest 27,319.96 £ 12,034.06 -£ 285.90 £ |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectioii A Iiidepeiideiit Exaininer's Rèport (LY4 EAT Fl ÉkDS JLLQ)1ty2 s(HC) Fr)AefiaT Report to the trusteesldlrectornl membern of On accounts for the year ended Charfty no.: i O&fSfit(J Company no.: Set out on pages (reme.rr,bor SO I Ii:<4e* tb.c p3g riurr, I report to the charity trustees on my examination of the accourrts of the Company for the year ended31 . 0 7 2olLF As the charitys trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (Xhe 2006 Act.). Responsibilltles and basls of report Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charitVs accounts as carried out under section 145 of the Charities Act 2011 (Ihe 2011 Act.). In carying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent examinerfs ststement ualifie(i appl. Delete [ ] rf not applicable. 11 •J insert name of I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006. or . the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a Irue and fairf view thich is not a matter considered as part of an independent examination; or .the accounts have not been prepared in accordance with the Charities SORP (FRS102). IER October 2018
I have no concemg and have come 8crosg no other matters in connection with the examination to thlch attention 8hould be dra in th18 r8POrt in order to enable a proper underst8nding of the accA)unt8 to be r8ach8d. Hease delete the wonls In the br8ckets if they do not 8ppIy. Slgned: Date: /q 2¥ Name: Relevant professional quallflcatlon(s) or body (If any): é/c4LThJ) . Address: gs ALI 46D Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. /A IER October 2018