## **Cats Action Trust (N&W Wiltshire) Minutes of CAT Annual General Meeting Held on Zoom on 21 October 2020 at 7.30pm** |**Present**|Tracy Waldron, Lilian & Chris Wordley, Catherine Jelves, Judy
Spanswick, Karine Chevalier-Watts, Maria Eels, Kath Davis, Helen
Plummer|Action by:| |---|---|---| |**Apologies**|Jackie Attewell, Ann Frost|| |**Absents**|Sue Fletcher|| |**Announcements**|NA|| |**Minutes of last**
**AGM**|These were unanimously agreed.|| |**Matters arising**|None.|| |**Chairman’s**
**Report**|Given by Tracy:
•
Thank you to Sylvia Hardy & Karine for getting the shop ready for
reopening on 15thJune 2020 after the national lockdown
•
New fosterers: Jane Rowland & Sue Fletcher as well as Tracey
Weston due to start in January 2021
•
Thanks to Philippa Moores for raising funds via the Market Place
Facebook page and driveway sales
•
Encouragements extended to all for keeping well and continuing as
best we can|ALL| |**Treasurer’s**
**Report**|AF had given KCW the documents to pass on to the Charity
Commission and Karine shared on her screen the Receipts and
Payment Accounts to the attendees up to 31stMarch 2020 which LW
commented.
•
Donations were up by £1,629
•
Legacies were up by £11,539
•
Membership steady
•
Fundraising events up by £1,537
•
Shop income down by £892
•
Collection tins down by £208
•
Rehoming fees down by £50
•
Receipts: £53,100 (last year: £39,503)
•
Expenses: £35,348 (last year: £36,313)
•
Net receipts: £17,753 (last year: £3,190)|Karine| |**Investment**
**Update**|•
No investments have been made due to the Coronavirus situation
•
No possibility of opening a bank business account as banks are not
opening new business accounts at the moment|| |**Election of**
**Officers**||The election of|Officers was undertaken as follows:|Officers was undertaken as follows:|Officers was undertaken as follows:|Officers was undertaken as follows:|Tracy| |---|---|---|---|---|---|---|---| |||**Officer**|**Nominees**|**Proposed**|**Seconded**|**Voted**|| |||Chair|Tracy
Waldron|Lilian|Karine|All in
favour|| |||Vice Chair|Maria Eels|Judy|Tracy|All in
favour|| |||Treasurer|Ann Frost|Karine|Everyone|All in
favour|| |||Administrator|Karine
Chevalier-
Watts|Tracy|Chris|All in
favour|| |**Reappointment**
**of Auditors**||Mander Duffil were reappointed as auditors.|||||| |**Shop update**||Taking advantage of the presence of Kath Davis who is both a CAT
member and a shop helper, Karine gave the following updates about
the shop:
•
**Summer sale:**went well and generated £3,000.
•
**Shop intake:**£8,076 were raised over a trading period of 6 months
due to the national lockdown and shop closure of 3 weeks due to
leak from the flat above.
•
**Sales of books/dvds:**Martin Jelves has sent the proceeds of these
directly to AF. LW to give books of her own to MJ to resell.|||||| ||**AOB**|•
**Helpers:**we have lost 6 volunteers from last year due to the
Coronavirus pandemic as some volunteers are in the vulnerable
category and have been advised by their doctors not to go back to
the shop as helpers. However, we have gained 2 new volunteers:
Andrew and Karen who are doing really well. Delia and Wyn have
also come back. A lady called Natasha Mason contacted us on
Facebook recently to offer her help at the shop. KD to contact her.
•
**Get Together**: a get-together took place on 15thJanuary for the shop
helpers which was successful. Unfortunately, due to the closure of
the Art House Café and the current governmental guidelines, we
won’t be able to hold another similar event in January next year.
Instead, it was decided that shop helpers should receive boxes of
chocolates/biscuits for Christmas. KCW and TW to sort out.
•
**Press Article**unfortunately the press article that was supposed to be
organised last year did not take place for lack of time.
•
**Stationery:**we need to buy one calendar and one notebook for the
shop. KCW to purchase.
•
**Shop closure due to leak:**a new water heater has been installed and
we are waiting for the water damage to be repaired and for the
ceiling to be replastered. We are also waiting for an electrician to
visit the shop to check the circuit and ensure there’s no fault and
issue a landlord safety certificate for upstairs and downstairs to be
able to reopen the shop. ME to send CW details of an electrician she
knows to speed up the process.
•
CJ mentioned that Waitrose were currently doing a special offer on
Feliway products and offered to investigate these and purchase some
for the fosterers.
End of AGM at 20.30|KD
KCW/TW
KCW
ME/CW
CJ| |---|---|---|---| Signed …………………………………………………………. Tracy Waldron, Chair Date: ……………………………………………………………. CHARITY COMMISSION ' FOR ENGLANO AND WALES CatActlon Trust North allfl WestWilt5hlre Receipts and payments accounts CC16a For the period from 01104r21Y20 31103r2021 Section A Receipts and payments Unre$trl¢ted funds Restricte funds Endowrnent fund5 Total funds Last year tothe nfrarnst lo the neatsst £ to thè nAarèste tothe nearws*£ A1 Receipts DD￿￿ti(￿S GIftAid Legac4es Mefflbership Fundtaising EveTrts Shop Income Collectsng fin5 Homiw D￿allOnS Sub total(Gross income for 23,064 1,39r 5.010 1203 17.039 703 1.827 20,513 139 5,100 1.39J 795 2.122 795 2,122 78 3.880 ARJ 3Y.78S 37.7BS $1533 A2 Asset and Investsnent sales. (seè tsblel. 06po$itA¢¢ount Intswi 173 173 173 568 Sub totsl f73 $68 37,958 37.958 53,101 A3Pa Velertn8ry Food and Liltsr R￿1, rates and in5UIWI¢* P051age and Stal￿n￿Y Advertssing ShDP Expenses. repÈlrs sundry Pelrol. ielethorw gnts 16,017 2.587 4,491 185 270 16,017 2.SB7 4,491 18$ 270 7277 732 540 19,706 J,242 4,728 274 392 4.083 2,382 540 35,?48 732 Sub total A4 A88et and investment purchases. Is88 tabl9} Sub total 32,099 3Z,Q99 35,348 Net of receipts/(payments) A5 Transfers betweerb funds A6 Cash funds last year end Cash funds thls year end 5.859 5,859 17,753 222,664 228.523 222,864 228,523 204,911 222,664 CCXX R1 accounts ISSI 31YO7r2￿2l Section B Statement of assets and liabilities at the end of the period I￿￿trIcted funds to waresl £ Restrict&d fund8 Endowment funds to nearestE Catogorles Detatls to Bl Cash funds 224523 Peity Cash Total cash funds 22B.523 ¥1) lthrestrr¢t*d funds to rwre5t£ Restiicted funds to txarost£ Endowmont funds to nearest£ Detalls B2 Othor monetary assets Fund to whlch a58ei beso Detalls 05t lopuottall Currentvaluo ors•l B3 Investment assets FL￿d to **lch ¢urrentvalue oTral Dgtalls Costloptsonall B4 Assèts rètsln¢d for thg charit￿8 own use FuThl tr￿￿h￿b Amountdu9 When du• onal Delalls BS Liabilities si9r￿d by one or tt¥o Irus188s on behalf of all the trustee5 Date of roval Sigwwture Print Narne ATh. E c t+f titr/y_ rE*L TTrer CCXX R2 attounts ISSI 3CV07r2021 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee members ol Cat Action Trust North and West Wiltshire On accounts for the year ended 1 March 2021 Charity no (if any) 1048779 Set out on pages InLer to fftcludè" ' pag# M.-,,0￿rE of adthbona4 SI￿￿￿. . Respectlve The charitys trustees are responsible for the preparation of the accounts in responsibilities of accordan￿ wtth the Charities Act 2011 (Ihe ACY'I. twstees and examlner The charity's Irustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. trhe charity's gross income ex￿eded £250,000 and l am qualified to undertake the examinalion by being a qualrfied member of Inamed bodyll. Delete l ] if not applicable. It is my responsibilty to- examine the accounts under section 145 of the Charilies Act, to follow th8 applicable Directions given by the Charity Commission (under seclion 145{5)(bl ol the Act, and to state whether particular matters have come to my attention. Basls of Independent My examination was carried out in accordance with general Directions given • examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charty and a (x)mparison of the accounts presented wth those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations frorn the truslees Con￿rning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and onsequently no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limiled to those matters set out in the statement below. IER May 2018 Independent In connection wilh my examination, no material matters have come to my examiner's statement attention (other than that disclosed below") which gives m8 cause to believe thal in, any material respect,- the accounting records wgre not kept in accordance with seclion 130 of the Act.. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn in this report in OTder to enable a proper underslanding of the accounts lo be reached. Please delete the words in the brackets rf they do not apply. Slgned". 7 gEP7Eh*tK 2021 Name: And Davis Relevant professional qualification(s) or body (If any): FCA Address: The Old Post Office 4143 Markel Place Chi enham Wiltshire. SN15 3HR Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts- directions and guidance for examiners). IER May 2018 ere details of any ffjs that the examlner 'shes to disclose. IER May 2018 Trustees. Annual Report for the period Perio(i start dale Day Peri¢irJ end date From Section A Reference and administration details Charity name FITS AcTic*4 fousT (trJ% w WILTS) Other names charlty is known by A T Registered charity number (if any) Charity's prlncipal address ORCH SJW Al) Lt IIÉEp4, WÉST( WILTS Postcode IS Names of the charfty trustees who manage the chartty Trustge name Office lif any) Datss actèd if notforwhole ear Name of person (or body) gntitled toa olnt trtjstee if8n Ho CHRI 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodlan trustees) Name Dates acted If not for whole ear TAR March 2012 mes and address•s of advisers (Optional Inforniation) e of advlser Namè Address Name of chief executlve or names of senlor staff members (Optional information) Section B Structure, overnance and management Description of the charity's trusts Type of governing document CoTrJs i I'l UTiotsI How the charity is constituted Q-Qqw)Cora 11- C&- I q qs. Trustee selection methods & LEcfcD Comry) irr& . Additlonal governance issues (Optional information) You may choose to include additional information, where relevant. about.. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity work8., relationship with any related parties. trustees, consideration of rnajor rlsks and the systern and procedures to manage them. Section C Ob"ectives and activities Fop Summary of thè objects of the charity set out in its governlng document REHOME Uts) LQFlp)'fu STfrzp*y CAT TAR March 2012 Couit) Summary of the main activities undertaken for the publlc benefit in relation to these objects (Include within this section the statutory declaration that trustees have had regard to the guidance Sssued by the Charity Commission on publlc benefit) IJJ Additlonal dofails ot objectives and activities (Optlonal information) CoKs(D I You may ch003e to include further statements, where relevant, about.. policy on granlmakSng', policy programme related investmenl. contribution made by volunteers. FIÈ q 1 TAR March 2012 ection D Achievements and performance Summary ofthe maln achievements of the charity during the year COKJ i t) lu&¢kn Lu itK TAR March 2012 ection E Financial review -*So. Brlef statement of the charity's pollcy on reservos Details of any funds materlalty in deficit Further financial review details (Optional inforniation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)-, how expenditure has supported the key objectives of the charity., investmenl policy and objectives including any ethical investment policy adopted. Section F Other optional infomiation Section G Declaration Tho trustees declare that they have approved the trustees report abov Slgned on behalf of the charity'5 trustees Signature(s) Full name(s} Position (eg Secretary> Chair, etc) MR4 Date TAR March 2012