## KING GEORGE’S FIELD, RAYDON (Charity Number 1048676) ## ANNUAL REPORT ## for the year ending 28[th] February 2025 The 2024/25 year has been an extremely busy one for KGF’s Trustees. In addition to overseeing the normal running of the field and pavilion the year’s activities were dominated by fundraising events and the on-going project to build a new pavilion. Over the last 12 months the playing fields remained in regular use, with Brett Vale and East Bergholt football clubs renewing annual agreements for hire of the football pitches, whilst Hadleigh United have hired pitches on a match-by-match basis. We also received a one-off fee from National Grid for access to survey parts of the field. Raydon Sports & Social Club and Raydon & District Gardening Club continued as long-standing tenants of the pavilion, with the Church holding a number of their fundraising events there as well as running monthly coffee mornings for the village. Other hires included yoga, crafts and birthday celebrations. In total, the revenue raised from hiring out the facilities was £6,200. The Trustees organised three major village events during the year. As well as raising funds towards the cost of the new pavilion, these events provided a good opportunity for the local community to come together. In June a Family Fun Day attracted good numbers with many activities and stalls for both children and adults. September saw a repeat of the popular Oktoberfest event and, with assistance from a Suffolk County Council Locality Grant, we were able to purchase our own marquee which enabled us to increase the size of this event to 150 tickets. Finally the annual bonfire night event took place in November with another huge turnout for what is a very popular event in the local area. Together these events generated additional revenue of £4,700. At the start of the year initial drawings existed for the new pavilion, and these had been modified following feedback from village consultations in the previous year. In April we initiated a dialogue with Babergh Planning Department and took on Ben Elvin as our Planning Consultant. Pre-Planning Approval was granted by Babergh in May. The Trustees arranged meetings with Suffolk FA and the Football Foundation with a view to obtaining additional funding towards the new building. However, following these discussions, it became clear that achieving the specifications required would involve a substantial increase to the size of the new building. Not only would this be expensive but it would mean designing changing facilities that far exceeded the needs of local teams. At the same time there was no certainty that we could meet other Football Foundation requirements or that grant funds would ultimately be available. It was therefore decided not to go down this route and to revert to the original drawings which more closely mirrored the size of the current changing facilities. Ahead of applying for Planning Approval a variety of environmental surveys were arranged, with our Planning Application finally submitted at the end of November. A decision on this is imminent. In parallel with seeking planning permission, we also submitted a formal application to Babergh for CIL funding. Further discussions on this are scheduled for April. The Trustees would like to thank Raydon Parish Council for their continuing financial support, both towards the cost of utility bills and field maintenance but also for agreeing allocations from their CIL budget to meet the cost of the various surveys necessary to accompany the planning application as well as paying the planning fee. Equally we would like to thank Suffolk County Council for its grant towards the cost of the marquee and Raydon Sports & Social Club who contributed a further £4,000 to KGF reserves during the course of the year. At the end of the year KGF reserves had increased by £10,900 to stand at £25,000, providing a significant start to raising funds for the new pavilion. KING GEORGE'S FIELD, RAYDON ACCOUNTS FOR YEAR END 28TH FEBRUARY 2025 YEAR TO 28102125 YEAR TO 29102124 INCOME & EXPENDITURE ACCOUNT INCOME FIELD HIRE: Brett Vale East Bergholt Hadleigh United Other 450 600 300 210 240 1,250 PAVILION HIRE: Raydon Club Garden Club Pollln8 Statlon Yoga Classes OtherHire 2,260 150 200 387 175 2,300 414 loo 150 CARPARK HIRE.. 210 520 HIRE INCOME: 6,222 4,594 EVENTS: Family Fun Day Income less Expenses 2,436 394 595 41 2,042 554 Bonfire Night Income less Expenses 2,579 1,222 2,568 1,205 1,357 1,362 Oktoberfest Income less Expenses 2,425 1,092 1,272 599 1,333 673 EVENTS INCOME: 4.733 2,589 OTHER INCOME.. Raydon Parish Council Contribution Annual Running Costs Capltal Expendlture Suffolk County Council Locality Budget Raydon Club 5,853 5,888 1,025 4,000 5,659 6,022 3,000 OTHER INCOME: 16,766 14,681 TOTAL INCOME 27,721 21,864 KING GEORGE'S FIELD, RAYDON ACCOUNTS FOR YEAR END 28TH FEBRUARY 2025 EXPENDITURE INSURANCE.. 626 591 MAINTENANCE.. Cleaning Pavilion Maintenance Grass Cutting & Field Maintenance Play Equipment Fencing 751 525 1,479 546 175 2,314 4.382 UTILITIES & RATES.. Electricity INet of VATI Water Rates Business Rates TV Licence 2,877 1,701 2,122 1,433 35 159 170 NEW BUILD Field Survey - EMP Drainage Concertus- Phase I Printed Plans Ecological Surveys - Abrehart Planning Fee Land Contamination Survey- Jackson 850 990 52 3.228 1,226 1,434 OTHER EXPENSES: Fire extinguishers Equipment Purchased Marquee Purchase Miscellaneous 42 569 2,049 42 TOTAL EXPENDITURE 16,805 14,281 EXCESS EXPENDITURE EXCESS INCOME O XRENDITURE 10,916 7,583 Signed Dated l? N Daven rt (Treasurer) Inspected Dated NOTE5 11} Payment received in respect of access for field surrfey 12) Contribution from SCC towards cost of marquee KING GEORGE'S FIELD, RAYDON ACCOUNTS FOR YEAR END 28TH FEBRUARY 2025 BALANCE SHEET FIXED ASSETS Pavilion (at cost) 44,654 CURRENT ASSETS Cash at Bank Petty Cash Photo Stock 24,931 16 30 24,977 TOTAL ASSETS 69,631 CURRENT LIABILITIES Outstanding Loan 29102/2024 Less Amounts repaid in year 2,088 (1,2001 888 Damage Deposit Held NET ASSETS 68,743 FINANCED BY Accumulated Income Previous Years Income 2024125 Grants from Raydon PC and Babergh DC Donations - Raydon Sports & Social Club 29,331 10,916 20,546 7,950 68,743 Notes to Accounts: Pavilion Insured for (from 011041231 146,324 Contents Insured for (from O 31 19,388 Signed Dated i? N Davenport (T asurer) Inspected Dated ## **INDEPENDENT EXAMINER’S REPORT** I confirm that I have examined the Income & Expenditure Account and Balance Sheet prepared by King George’s Field, Raydon for the year ended 28[th] February 2025 and found these to be a true and accurate reflection of the accounting records maintained by the Charity. Signed Dated 17[th] April 2025 Erik R A Ellis Name .