REGISTERED CHARITY NUMBER: 1048642
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2023
for Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Kenneth Morris Limited 1 Aston Court Bromsgrove Technology Park Bromsgrove Worcestershire B60 3AL
Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Contents of the Financial Statements for the Year Ended 31 December 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 |
| Notes to the Financial Statements | 7 to 13 |
Arlis UK and Ireland:
The Art Libraries Society of the United Kingdom and Ireland
Report of the Trustees
for the Year Ended 31 December 2023
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Society was formed for the promotion of visual arts librarianship through professional development activities and the exchange of documentation and publications and giving of small grants. There have been no changes to this policy throughout the year.
Significant activities
In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings.
The Society undertakes the following significant activities:
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Subscription services
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Art Libraries Journal
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Training and development events
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Annual conference
Grants
The ARLIS/UK & Ireland Research Awards are funded by ARLIS and the generosity of an anonymous donor with the purpose of supporting librarians, archivists and curators in the fields of art, architecture and design to undertake research activities (potentially including travel and study).
The awards are annually and may be used for any purpose related to the research of the applicant. The awards are open to all members (either personal or institutional) of ARLIS/UK & Ireland.
The Global Majority Scholarship was introduced in 2022 to cover the scholarship course fees for the successful applicant(s) undertaking a UK accredited Library, Information or Archive Studies postgraduate qualification to help address the under representation of library workers from Cultural, Racial and Ethnic diversity backgrounds within art librarianship. The budget for the Scholarship is agreed annually by ARLIS Council. In the financial year ending 31[st] December 2023 Arlis Council approved payment of 2 awards for a total of £17,000.
The Annual Conference Student Award is open to full-time or part-time students working for a first degree or post-graduate qualification in librarianship and information studies. It is not essential that applicants are current members of ARLIS/UK & Ireland. The purpose of this award is to enable one student per year to attend the ARLIS/UK & Ireland annual conference free of charge.
The Annual Conference International Delegate Award exists to encourage attendance and participation in the Annual Conference for art information professionals who reside outside the UK & Ireland. The recipient receives a free conference place.
This is in addition to a reciprocal arrangement with ARLIS/NA to offer a fee-waiver to the reciprocal Chair/President or a representative to attend each other's annual Conference.
International role
ARLIS is committed to playing a key international role in accordance with its stated aim: To increase contacts and co-operation with art librarians nationally and internationally.
To achieve this aim financial support is, as far as possible, made available to an ARLIS member who:
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Acts as an official ARLIS representative at an event abroad.
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Presents a paper on behalf of ARLIS at a conference abroad.
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Participates actively in meetings abroad on behalf of ARLIS (e.g. IFLA Section of Art Libraries Standing Committee).
Page 1
Arlis UK and Ireland:
The Art Libraries Society of the United Kingdom and Ireland
Report of the Trustees for the Year Ended 31 December 2023
OBJECTIVES AND ACTIVITIES
Volunteers
The society relies on the assistance of volunteers, essentially its members, to serve in its ruling body called Council and as Officers and Trustees and on committees and working parties, edit its publications, and organise short courses and the annual conference.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
All activities are classed as charitable during the year.
FINANCIAL REVIEW
Principal funding sources
The Society's main funding sources are its members via subscriptions, including subscription to the Art Libraries Journal, attendance on courses and at the annual conference.
Reserves policy
The Society retains reserve at current levels in order to fund special projects for the benefit of art librarianship.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, our constitution, the Society was formed under deed in 1969 and became a registered charity on 19th April 1995.
Recruitment and appointment of new trustees
Trustees are recruited by election. Once appointed they will be eligible for re-election annually provided that no trustee shall hold office for more than six consecutive years. On expiration of such a period, one further year must elapse before any former trustee shall be eligible for re-election.
Organisational structure
The day to day management is performed by volunteers including Officers/Trustees, members of current Committees, Council members and other volunteers.
Policy and strategic decisions are made by the Council at regular meetings.
Related parties
Subscription income is generated from members of the society. Trustees are unpaid but are entitled to reimbursement of expenses.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1048642
Principal address
National Art Library Victoria & Albert Museum Cromwell Road South Kensington London SW7 2RL
Page 2
Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Report of the Trustees for the Year Ended 31 December 2023
Trustees
Ms R Law Membership Secretary Ms M Peters Honorary Secretary G Heffernan Honorary Treasurer J Jenkins Chair
Independent Examiner
Kenneth Morris Limited 1 Aston Court Bromsgrove Technology Park Bromsgrove Worcestershire B60 3AL
Bankers
NatWest 124 High Street Bromsgrove Worcestershire B61 8HJ
Approved by order of the board of trustees on 30 April 2024 and signed on its behalf by:
Trustee
Page 3
Independent Examiner's Report to the Trustees of Arlis UK and Ireland: The Art Libraries Society of the United
Kingdom and Ireland
Independent examiner's report to the trustees of Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
I report to the charity trustees on my examination of the accounts of Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland (the Trust) for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Wwe
R S Waller
Kenneth Morris Limited 1 Aston Court Bromsgrove Technology Park Bromsgrove Worcestershire B60 3AL
30 April 2024
Page 4
Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Statement of Financial Activities for the Year Ended 31 December 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Charitable activities 3 Subscriptions 2,979 Art Libraries Journal 29,059 Annual conference 7,135 Charitable 5,400 Investment income 2 2,165 Total 46,738 EXPENDITURE ON Charitable activities 4 Other charitable activities 7,600 Annual conference 10,879 Short courses 306 Governance costs - Awards 20,000 Total 38,785 NET INCOME 7,953 RECONCILIATION OF FUNDS Total funds brought forward 114,785 TOTAL FUNDS CARRIED FORWARD 122,738 |
Restricted funds £ - - - - - - - - - - - - - - - |
2023 Total funds £ 2,979 29,059 7,135 5,400 2,165 46,738 7,600 10,879 306 - 20,000 38,785 7,953 114,785 122,738 |
2022 Total funds £ 3,012 18,241 - 1,641 411 23,305 5,578 1,739 - 1,584 11,000 19,901 3,404 111,381 114,785 |
|---|---|---|---|
The notes form part of these financial statements
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Statement of Financial Position 31 December 2023
| Unrestricted fund Notes £ CURRENT ASSETS Debtors 8 - Investments 9 25,000 Cash at bank 108,024 133,024 CREDITORS Amounts falling due within one year 10 (10,286) NET CURRENT ASSETS 122,738 TOTAL ASSETS LESS CURRENT LIABILITIES 122,738 NET ASSETS 122,738 FUNDS 12 Unrestricted funds TOTAL FUNDS |
Restricted funds £ - - - - - - - - |
2023 Total funds £ - 25,000 108,024 133,024 (10,286) 122,738 122,738 122,738 122,738 122,738 |
2022 Total funds £ 50 25,000 99,305 124,355 (9,570) 114,785 114,785 114,785 114,785 114,785 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 30 April 2024 and were signed on its behalf by:
Trustee
Trustee
The notes form part of these financial statements
Page 6
Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements for the Year Ended 31 December 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the Society. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Foreign currencies
Assets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling at the statement of financial position date. Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving at the operating result.
continued...
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
| 2. INVESTMENT INCOME Deposit account interest National Savings Bond income 3. INCOME FROM CHARITABLE ACTIVITIES Activity Personal memberships Subscriptions Institutional journal & subscriptions Art Libraries Journal Annual conference Annual conference Grants Charitable Other publications & monograph sales Conference sponsorship & advertising Events Grants received, included in the above, are as follows: Research Award |
2023 £ 1,409 756 2,165 2023 £ 2,979 29,059 7,135 1,000 - 4,400 - 44,573 2023 £ 1,000 |
2022 £ 214 197 411 2022 £ 3,012 18,241 - 1,000 169 - 472 22,894 2022 £ 1,000 |
|---|---|---|
continued...
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements - continued
for the Year Ended 31 December 2023
4. CHARITABLE ACTIVITIES COSTS
| Other charitable activities Annual conference Short courses Awards Grants Paid Research Awards Global Majority Scholarship Awards 5. SUPPORT COSTS Other charitable activities |
Support Direct costs (see Costs note 5) Totals £ £ £ 5,962 1,638 7,600 10,879 - 10,879 306 - 306 20,000 - 20,000 37,147 1,638 38,785 2023 2022 3,000 - 17,000 11,000 Governance costs £ 1,638 |
|---|---|
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
continued...
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements - continued
for the Year Ended 31 December 2023
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Charitable activities Subscriptions 3,012 Art Libraries Journal 18,241 Charitable 1,641 Investment income 411 Total 23,305 EXPENDITURE ON Charitable activities Other charitable activities 5,578 Annual conference 1,739 Awards 11,000 Governance costs 1,584 Total 19,901 NET INCOME 3,404 RECONCILIATION OF FUNDS Total funds brought forward 111,381 TOTAL FUNDS CARRIED FORWARD 114,785 |
Restricted funds £ - - - - - - - - - - - - - |
Total funds £ 3,012 18,241 1,641 411 23,305 5,578 1,739 11,000 1,584 19,901 3,404 111,381 114,785 |
|---|---|---|
continued...
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
| 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 9. CURRENT ASSET INVESTMENTS Unlisted investments 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors |
||
|---|---|---|
11. SECURED DEBTS
Bank overdrafts only exist on paper as funds are automatically transferred from deposit accounts to cover outgoing payments when they arise.
12. MOVEMENT IN FUNDS
| Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
At 1.1.23 £ 114,785 114,785 Incoming resources £ 46,738 46,738 |
Net movement At in funds 31.12.23 £ £ 7,953 122,738 7,953 122,738 Resources Movement expended in funds £ £ (38,785) 7,953 (38,785) 7,953 |
|---|---|---|
continued...
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements - continued
for the Year Ended 31 December 2023
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.1.22 £ Unrestricted funds General fund 111,381 TOTAL FUNDS 111,381 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 23,305 TOTAL FUNDS 23,305 |
Net movement At in funds 31.12.22 £ £ 3,404 114,785 3,404 114,785 Resources Movement expended in funds £ £ (19,901) 3,404 (19,901) 3,404 |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.1.22 £ 111,381 111,381 |
Net movement in funds £ 11,357 11,357 |
At 31.12.23 £ 122,738 122,738 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 70,043 | (58,686) | 11,357 |
| TOTAL FUNDS | 70,043 | (58,686) | 11,357 |
continued...
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Arlis UK and Ireland: The Art Libraries Society of the United Kingdom and Ireland
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
13. CONTINGENT LIABILITIES
There were no material contingent liabilities at the year end.
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2023.
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