## **Trustees' Annual Report for the period** Period start date Period end date **To** 01 01 2022 31 12 2022 **From** ## Section A Reference and administration details **Charity name 1[st] Chineham Scout Group Other names charity is known by** **Registered charity number (if any)1048634** **Charity's principal address Scout Hall** **Hanmore Road Chineham Postcode RG24 8PJ** **Names of the charity trustees who manage the charity** |1
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14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Graham Rowlands|||| ||Paul Strickland|||| ||James Stringer|||| ||John Handford|GSL||| ||Graham Howard|||| ||Mark Evans|||| ||Chris Circuit|Exec Chair|From 01.09.2022|| ||Altynay Cooper|||| ||Sandra Wilson|||| ||Toni Jones|||| ||Jamie Lee Andrews|Deputy Exec Chair|From 01.09.2022|| ||Tim Gibbons|||| ||David Bennett|Deputy GSL||| ||Heather Bentley|||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** 1 March **2012** **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|
The Group’s governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| |---|---| ||
The Group is a trust established under its rules which are common
to all Scouts.| ||
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of the Scout Association.| ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
relevant, about:
•policies and procedures
adopted for the induction and
training of trustees;
•the charity’s organisational
structure and any wider
network with which the charity
works;
•relationship with any related
parties;
•trustees’ consideration of
major risks and the system
and procedures to manage
them.|
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of independent representatives, together
with the Group Scout Leaders, individual section leaders (if co-opted
to take on the responsibility) and parent’s representation and meets
every 2 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
**Risk and Internal Control**
The Group has sufficient buildings and contents insurance in place to
mitigate against permanent loss.| |---|---| The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. **TAR** 2 March **2012** Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Section C Objectives and activities The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Summary of the objects of the Belief -** We explore our faiths, beliefs and attitudes. **charity set out in its governing Co-operation -** We make a positive difference; we co-operate with **document** others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. **TAR** 3 March **2012** Activities include: - Camps - Hikes - Trips - Cooking **Summary of the main activities** - Craft **undertaken for the public** - Games **benefit in relation to these** - Climbing **objects (include within this** - Shooting **section the statutory** - First Aid **declaration that trustees have** - Safety **had regard to the guidance issued by the Charity** - Fundraising and community activity - **Commission on public benefit)** Weekly (term-time) meetings for Beavers, Cubs and Scouts The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** 4 March **2012** Section D Achievements and erformance p Regular meetings for Young People (mostly face-to-face, and often **Summary of the main** outdoors) offering a full and varied programme of fun, engaging and **achievements of the charity** challenging activities. **during the year** Involvement in community activities, such as charitable fundraising events and litter picking. Various improvements to the Scout Hall and outside space for the benefit of the Young People who use it, as well as the adults who support them. **TAR** 5 March **2012** **Section E Financial review** ## **Reserves Policy** **Brief statement of the charity’s policy on reserves** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs. The Group held reserves of approximately £43k against this at year end. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Chris Circuit Full name(s) Chris Circuit Position (eg Secretary, Executive Committee Chair Chair, etc) Date 18.08.2023** **TAR** March **2012** 6 ## **1ST CHINEHAM SCOUT GROUP - Beavers, Cubs & Scouts INCOME & EXPENDITURE - 2022** |**Income**
Subs
Covenants
Activities
Hall Rents
Other
Fund Raising
T-Shirts
Investiture and Badges
Bank Interest
**Total Income**
**Expenditure**
Fund Raising / Projects
Membership Fees
Hall Expenses
Badges
Uniforms
Equipment
Training
Insurance
Activities
Transport
Sundry
**Total Expenditure**
**Surplus / (Defcit)**
Opening Cash
Add Surplus / (Defcit)
Minus Prior Year
Closing Cash|**YTD**
**Dec**
£16,695
£0
£18,684
£16,193
£0
£2,893
£0
£0
£101
**£54,567**
£5,635
£9,871
£9,508
£1,249
£2,088
£4,881
£244
£84
£23,367
£0
£555
**£57,481**
**-£2,914**
£45,721
-£2,914
£0
£42,807|**Full Year**
**2021**
£7,391
£0
£2,429
£15,859
£18,584
£22,639
£0
£0
£4
**£66,906**
£44,090
£6,994
£7,730
£407
£1,087
£512
£0
£84
£3,184
£0
£296
**£64,384**| |---|---|---| |||**£2,523**| |||£43,198
£2,523
£0| |||£45,721| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report members of On accounts for tho y&ir ended Clwrlty no (rf any) Set out on pa 1to2 (*wity fft TTu5n forthe ￿erKled 31112 12022. Responsibillli￿ and As the (*￿TIty trustees (rf1he Trus( you are resp[￿sib￿ forthe preparatK)n 2011 Tr A(f). under sediw 145 of the 2011 A(* arxt in carryirwJ out my examinati￿, I urKler sedicm 14515Xb> of the A Independent I have compkted my examnation. I confirm that no material matters have examinerfs Statem￿ come to my attenti￿ in C￿ne￿10n ¥fith the examinalion %thich gives me the Ai# or with the examwiatK)n to vknith attention should be dravn Bi onlerto enable a Signed: 1" Marth 2023 Relevant proknional qualifKation(s) or body Ilf any): Address: 2 De Port Gardens Hants, RG24 8EW IER Octob•r 2018 Section B Disclosure Only complete rf the exam¥)er needs to highlight matters of conom (see CC32, exami￿￿). any items that the examiner wislws to disclose. IER October 2018