## **Trustees' Annual Report for the period** Period start date Period end date 31 12 2021 **To** 01 01 2021 **From** ## Section A Reference and administration details **Charity name 1[st] Chineham Scout Group** ## **Other names charity is known by** ## **Registered charity number (if any)1048634** **Charity's principal address Scout Hall Hanmore Road Chineham Postcode RG24 8PJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Graham Rowlands|||| ||Paul Strickland|||| ||James Stringer|||| ||John Handford|GSL||| ||Graham Howard|||| ||Mark Evans|||| ||Sally-Ann Hall-Jones|Exec Chair||| ||Altynay Cooper|||| ||Sandra Wilson|||| ||Toni Jones|||| ||Richard Green||Resigned 1 October 2021|| ||NickyGreen||Resigned 1 October 2021|| ||David Bennett|Deputy GSL|From 1 October 2021|| ||Heather Bentley||From 1 October 2021|| ||Tim Gibbons||From 1 October 2021|| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** 1 March **2012** **TAR** **Names and addresses of advisers (Optional information) Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The Group’s governing documents are those of The Scout Type of governing document Association. They consist of a Royal Charter, which in turn gives (eg. trust deed, constitution) authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common How the charity is constituted to all Scouts. (eg. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (eg. appointed by, elected by) Organisaton and Rules of the Scout Association. ## **Additional governance issues (Optional information)** You **may choose** to include The Group is managed by the Group Executive Committee, the additional information, where members of which are the ‘Charity Trustees’ of the Scout Group relevant, about: which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This  policies and procedures includes the registration, keeping proper accounts and making adopted for the induction and returns to the Charity Commission as appropriate. training of trustees;  the charity’s organisational The Committee consists of independent representatives, together structure and any wider with the Group Scout Leaders, individual section leaders (if opted to network with which the charity works; take on the responsibility) and parent’s representation and meets  relationship with any related every 2 months. parties;  trustees’ consideration of Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 major risks and the system months of joining the committee. and procedures to manage them. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. ## **Risk and Internal Control** The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. March **2012** **TAR** 2 Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Section C Objectives and activities** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. **The Purpose of Scouting Summary of the objects of the** Scouting exists to actively engage and support young people in their **charity set out in its governing document** personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. March **2012** **TAR** 3 |**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**
**Additional details of objectives**|| |---|---| ||Activities include:
- Camps
- Hikes
- Trips
- Cooking
- Craft
- Games
- Climbing
- Shooting
- First Aid
- Safety
- Fundraising and community activity
-Weekly (term-time) meetings for Beavers, Cubs and Scouts
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.| ||**and activities (Optional information)**| You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance Regular meetings for Young People (mostly face-to-face, and often **Summary of the main** outdoors) offering a full and varied programme of fun, engaging and **achievements of the charity** challenging activities. **during the year** Involvement in community activities, such as charitable fundraising events and litter picking. Various improvements to the Scout Hall and outside space for the benefit of the Young People who use it, as well as the adults who support them. 4 March **2012** **TAR** **Section E Financial review** ## **Reserves Policy** **Brief statement of the charity’s policy on reserves** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs. The Group held reserves of approximately £46k against this at year end. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Chris Circuit_ **Full name(s) Chris Circuit Position (eg Secretary, Chair, Executive Committee Chair etc) Date** _20/10/22_ March **2012** **TAR** 5 ## **1ST CHINEHAM SCOUT GROUP - Beavers, Cubs & Scouts INCOME & EXPENDITURE - 2021** |**Income**
Subs
Covenants
Activities
Hall Rents
Other
Fund Raising
T-Shirts
Investiture and Badges
Bank Interest
**Total Income**
**Expenditure**
Fund Raising / Projects
Membership Fees
Hall Expenses
Badges
Uniforms
Equipment
Training
Insurance
Activities
Transport
Sundry
**Total Expenditure**
**Surplus / (Defcit)**
Opening Cash
Add Surplus / (Defcit)
Minus Prior Year
Closing Cash|**YTD**
**Dec**
£7,391
£0
£2,429
£15,859
£18,584
£22,639
£0
£0
£4
**£66,906**
£44,090
£6,994
£7,730
£407
£1,087
£512
£0
£84
£3,184
£0
£296
**£64,384**
**£2,523**
£43,198
£2,523
£0
£45,721|**Full Year**
**2020**
£5,986
£0
£540
£11,411
£25,822
£22
£7
£141
£19
**£43,947**
£440
£7,689
£11,212
£284
£242
£0
£0
£84
£876
£27
£1,911
**£22,765**| |---|---|---| |||**£21,182**| |||£23,649
£21,182
£1,632| |||£43,198| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustwsl members of 1st Chineham Scout Grwp On accounts lor the y￿r 3141 D￿ember 2021 Charlty no (If any) 1048634 Sot out on pages 1to2 I report to ts trustees my examinalM)n ofthe xcounts of the above aiity (Ihe Tn￿r) for tr* year eThJed 31112 12021. R•$pon8lblllllos and As thanty trustees Tntst. are responsible for the preparation ba*1• ol r•port of Ihe ac(¥)unts in a(¥>)thnce with the rg4u1rem￿s of the Chanti88 Act 2011 nhe Acr). I report in respect of my examination of the Trust's accounts carried out urKler secti<￿ 145 of the 2011 Ad and in ￿rryIng out my examination, I have followed the applicth Dirediong given by the Chanty Commi88ion under sed1￿ 145(5)(b) of ts A Independent I have cornp￿ed my examination. I confinn tr￿1 no material matters have oxamlnerfs stat•mont come to my attenti￿ in o￿nection with the examination which gives me Cause lo believe that tn. any material respect: the Act or I have no wicems arKI have come across no other mattern in cfflnection with the exam¥￿IK)n to which attention sh¢)ukl be drawn wi order to enable a SI￿d. Dats: 11110r2022 Nam•: Anouska Li R•lovant profgmlonal quallficallon{s) or body (If any): MAAT Addr•ss: 2 De Port Gard￿s. Chinehan, Basirystoke, RG24 8EW Section B Disclosure Only ￿rnplete rf the e￿lm￿￿r needs to hvJhlight matters of cOn￿M (see CC32, 1nde￿XIeftt eXaMwHtK￿ of thanty accourts: directions and gu￿lan￿ for examirErs). IER October 2018 Glve hero brief d8tall8 of any Items that the examlner wlshes to dls¢lo8e. Noth*)g to disd￿. IER October 2018