## **Trustees’ Annual Report for the period** **From: 1 August 2021 To: 31 July 2022** ## **Charity name: YORK HOUSE PARENTS’ ASSOCIATION** ## **Charity registration number: 1048588** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils at York
House School through the provision of
extra-curricular activities and equipment of a
scholastic and recreational nature. In
addition, the Charity brings together, via
social events, parents and guardians of
pupils and friends of the School to further
the welfare of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Various fundraising events throughout the
year.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have followed the public
benefit guidance published by the Charity
Commission, as required by Section 17(5) of
the Charities Act 2011.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Other 1 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity has continued to work with
parents, guardians and friends of pupils who
attend York House School. Events and
activities have been organised to raise funds
for the charity.
The charity has built up substantial reserves
over the years, even after taking into
account this year’s deficit of £8,672.
During the year under review, the charity
was pleased to purchase outdoor education
equipment costing £2,128, and agreed to
purchase pianos costing £12,468.
The following fundraising events and
activities took place during the year:
-
Second-hand uniform sales
-
Christmas raffle
-
Ice lolly sales
-
Quiz night
-
Merchandise sales
-
YHPA fun run
-
Treasure hunt
-
Summer Fair
The children who attend York House School
have benefitted from the extra-curricular
activities and equipment provided by the
charity.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| 2 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the year end the charity held £30,290 in
its bank account.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity does not have an explicit
reserves policy, but looks to retain sufficient
funds to meet all expenditure in the
foreseeable future.| |Amount of reserves held|Para 1.22|£30,290| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| 3 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(eg trust deed, royal charter)|Para 1.25|Constitution adopted 7 October 2008.
Subsequently revised and adopted on 10
October 2013 and further revised and
adopted on 8th October 2015.| |How is the charity
constituted?
(eg unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions eg.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated, seconded and elected by the
members of the Association.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|York House Parents’Association| |---|---| |Other name the charity uses|| |Registered charity number|1048588| |Charity’s principal address|York House School, Redheath
Sarratt Road, Croxley Green
Rickmansworth
Hertfordshire WD3 4LW| 4 **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Joelie Chisholm|Chairperson (from
24 November 2021)
Vice-Chair (until 24
November 2021)||| ||Victoria Brocklesby|Vice-Chair (from 24
November 2021)
Chairperson (until 24
November 2021)||| ||Charlotte Green|Secretary (from 24
November 2021)||| ||Nina Shah|Treasurer||| ||Nicola Thompson|Vice Treasurer||| ||Zoe Dejahang|Communications
Officer||| ||Shilpa Lakhai|Projects Coordinator
(until 24 November
2021)||| ||Maryana Karmokova|Projects Coordinator|Appointed 26 January2022|| ||Victoria Davis|||| ||BarryStratfull|||| ||Dominique Auger||Appointed 24 November 2021|| ||Phyllis Marrs|||| ||Rachel Stratfull|||| ||Caroline Thomas-
Hoefsmit|||| ||Helen Rodrigo|||| ||Amrita Kaur Bhamra|||| ||Louise Ellis|||| ||Jenna Jacob|||| ||Natalie Platts-Scragg|||| ||Rohit Meghani|||| ||Gauri Marler|||| ||Nathalie Cadwallader||Ceased 28 June 2022|| ||Julie Lowe|Secretary (until 24
November 2021)|Ceased 28 June 2022|| ||Ruth Wilkie||Ceased 28 June 2022|| ||Nicola Braybrook||Ceased 28 June 2022|| ||Mital Patel||Resigned 24 November 2021|| ||Jaimini Parekh||Appointed 21 November 2022|| 5 Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity None Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** 6 ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s) Joelie Chisholm
Full name(s) Joelie Chisholm
Position (eg Secretary,
Chairperson
Chair, etc)
Date
22 November 2022
**----- End of picture text -----**
7 **York House Parents Association No (if any) 1048588 Receipts and payments accounts CC16a For the period** 01/08/2021 31/07/2022 **To from** |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**28,547**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**28,547**
**-**
**-**
**-**
**28,547**
**37,219**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,219**
**-**
**-**
**-**
**37,219**
**(8,672)**
**-**
**38,962**
**30,290**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**28,547**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**28,547**
**-**
**-**
**-**
**28,547**
**37,219**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,219**
**-**
**-**
**-**
**37,219**
**(8,672)**||**Last year**
**to the nearest £**| |Fundraisingactivities|**28,547**|||||**19,889**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_|**28,547**|||||**19,889**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**19,889**| |||||||| |Cost of fundraisingevents|**37,219**|||||**33,757**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**37,219**|||||**33,757**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**33,757**| |||||||| ||**(8,672)**|**-**|**-**|**(8,672)**||**- 13,868**| ||**-**|**-**|**-**|**-**||**-**| ||**38,962**|**-**|**-**|**38,962**||**52,830**| ||**30,290**|**-**|**-**|**30,290**||**38,962**| CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Joelie Chisholm
Creditors
**Details**
**Details**
Cash at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**30,290**
**-**
**-**
**-**
**-**
**-**
**30,290**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,894**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**12,969**
**-**
**-**
**-**
**-**
Print Name
Joelie Chisholm|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Joelie Chisholm|Joelie Chisholm|22.11.2022| ||||| CCXX R2 accounts (SS) 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ YORK HOUSE PARENTS’ ASSOCIATION members of On accounts for the year Charity no ended[31 July 2022 ] (if any)[1048588 ] Set out on pages 1 to 2 of CC16a form** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2022. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act; in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act; or  the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. PETER MCKAY **Signed:** 22 November 2022 **Date: Name:** PETER MCKAY **Relevant professional qualification(s) or body**[Fellow of the Institute of Chartered Accountants in England and Wales ] Jones Hunt & Keelings, Chartered Certified Accountants and Chartered Tax **Address:** Advisers, Broad House, 1 The Broadway, Old Hatfield, Hertfordshire AL9 5BG I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act; in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 1 **IER**