## **Trustees' Annual Report for the period** |**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From **|Period start date|||**To**|Period end date||| ||Day
1st|Month
April|Year
2024||Day
31st|Month
March|Year
2025| ## Section A Reference and administration details **Charity name** Warboys and District Day Centre **Other names charity is known by** **Registered charity number (if any)** 1048532 **Charity's principal address** 16 High Street Warboys Huntingdon, CAMBS **Postcode** PE28 2RH ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Ms Val Musson|Chairman||| ||Dr Sheila Withams|||| ||Mrs Julie Palmer|||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Names of the trustees for the charity, if any,**|**(for example, any custodian trustees)**| |---|---| |**Name**|**Dates acted if not for whole year**| |None|| ||| ||| ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser Name**
**Address**||| |Mr Keith Ware|Accounts Manager|| |||| |||| |||| ## **Name** ~~**of chief executive or names**~~ **of senior staff members (Optional information)** Mrs Polly McLellan, Day Centre Manager **TAR** **WDDC May 2025** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - Constitution - (e.g. trust deed, constitution) How the charity is constituted - Trust - (e.g. trust, association, company) Trustee selection methods Appointed by Trustees (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - The Charity has a comprehensive handbook, which is reviewed periodically, and which provides policies and procedures against which the Charity operates. - The Charity is a member of Hunts Forum which provides both relevant advice and training sessions on a range of topics covering governance, marketing, finance, first aid, social media, fund raising - The Charity’s financial regulations include a policy related to the level of financial reserve which is required to maintain viability of the Charity and the orderly dissolution of the Charity should this become necessary. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** Warboys and District Day Centre is a registered charity and serves to provide social activity and a change of scene for the frail and elderly and/or respite for their carers, based on the individual’s needs. In providing this service we strive to: **Summary of the objects of the charity set out in its governing document** 1. support our members in maintaining a good quality of life enhanced by the interaction with others 2. minimise the effects of social isolation 3. understand and allow for each members’ individual needs, including those relating to race and culture 4. recognise and respond, wherever possible, to meet changing needs 5. maintain the principles of respect for a member’s right to choose, for their dignity, privacy and their individuality. **TAR** **WDDC May 2025** 2 1. The highest quality of service will be consistently provided to our members 2. To support and encourage the members to participate in group activities, should they so choose, and to promote independence and a sense of worth and wellbeing. 3. Whilst the members are in attendance, they will be provided with appropriate refreshments and well-balanced meals, taking into account individual dietary needs wherever possible. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 4. Members will receive the appropriate level of assistance in the following areas: - mobility - personal hygiene (hand washing, toileting) - eating & drinking - the management of prescribed medication (subject to current guidelines). Such assistance will only be provided by the Centre Manager who has received the appropriate level of training. 5. Transportation to and from the Centre. 6. To provide members with a planned and stimulating programme of in-house activities, entertainment and outside visits thereby stimulating both physical and mental wellbeing We can confirm trustees have had regard to the guidance issued by the Charity Commission on public benefit. . ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: Nothing to add - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance (see full annual reports for more details) **Summary of the main achievements of the charity during the year** Our main community fundraising initiatives - May Day Stall, Yard Sale and Christmas Quiz- were all very successful thanks to the hard work of the Trustees, Centre Manager and volunteers. It is pleasing to note that we were able to exceed our £3000 fund-raising target for the year by £667. The team continued to deliver a comprehensive planned programme of activities which combined popular outside musicians and in-house entertainments, all of which are intended to promote overall member wellbeing. Our experience is that whilst we are able to bring in new members, our numbers do fluctuate because some existing members need to transfer to alternative care environments and sadly because others have died. **TAR** **WDDC May 2025** 3 Section D Achievements and performance (see full annual reports for more details) We have increased our social media profile and this We are however receiving an increased number of referrals via the Social Prescribing system and through self-referrals. ## **Section E Financial review** - We have reviewed our reserves policy and based on our analysis - **Brief statement of the** have agreed that we should maintain our reserves at a minimum **charity’s policy on reserves** level of three months. • Funds may only be designated by the Trustees for uses on projected spend, outside the normal annual payments, which fall into the short or medium timescales. Designated funds may be held in addition to the reserves. - • Where a restricted donation has been received, this will be retained until its use is appropriated to the donors wishes. - • The current level of reserves is slightly below the agreed level, but - **Details of any funds materially** we are addressing this as part of our 2025-2026 financial **in deficit** management strategy. We do however maintain a financial surplus. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - On the financial front we remain dependent on the grant we receive from Cambridgeshire County Council (CCC) to meet our core costs. This is currently set at £10,000 and is guaranteed until March 2027. We augment our income with - member fees, which in this reporting year was set at £14 per session. Member income is dependent on attendance which can be variable, but we are seeing an increase in numbers, and we will continue to drive this forward in the forthcoming year - fund-raising activities – we set a target of £3000 from all sources - • investment policy and and were able to exceed this by £600 - objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Looking forward** - We continue with initiatives to - § raise the profile of the Centre by increasing our social media presence so that we can maximise attendance at each session. We will maintain our target of 15 members per session with a realistic objective of 12 per session, but we are aiming to increase this. - § recruit new and younger volunteers and hopefully some male volunteers to give a better gender balance - § we will continue with a full programme of entertainment that will focus on physical, social and mental health well-being. We plan to augment this with regular chair-based exercises provided by a local council provider - § we have increased our fund-raising target for 2025-2026 – now set at £ £4750 from all sources § In setting the budget for 2025-26, we have committed to meeting the Real Living Wage as a minimum and will increase this in the autumn in accordance with RLW recommendations. **TAR** **WDDC May 2025** 4 **Section G Declaration** ~~ee~~ ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Valerie Jane Musson Chair **Position (e.g. Secretary, Chair, etc)** ~~a~~ **Date** 21 May 2025 ~~Se~~ **TAR** **WDDC May 2025** 5 CHARITY COMMISSION FOR ENGLAND AND WALES Warboys & District Day Centre No.1048532 Receipts and payments accounts For the period 1/4/2024 from To 31/3/2025 secuon A Receipts and payments Unrestricted to me neares Restricted to the nearest E Endowment to the nearest f Total funds to the nearest f A1 Receipts Cambridgeshire County Council Grant Client Fees [Miscellaneous Bank Interest Fund Raising Donations 10,000.00 11,635.00 10,000 11,635 180.00 2,664.00 1,000.00 180 2,664 1,000 Sub total (Gross income for A2 Asset and Investment sales, 15,479.00 10,000 25,479 Sub total Total receipts CC16a Last year to the nearest f 8,710 12,738 22 143 1,494 1,888 24,996 A3 Payments Staff Costs Rent Transport Costs Cost of Meals Office and Other Costs Insurance Outings and Other Activities Entertainment Other Expenses Sub total A4 Asset and investment Sub total Total payments Net of receipts/(aments) A5 Transfers between funds A6 Cash funds last vear end Cash funds this vear end 15,479.00 11,986 22 1,959 3,551 267 209 460 1,705 280 16,521.00 10,000 1,000 5,300 3,700 10,000 25,479 12,986 5,322 1,741 3,551 267 209 460 1,705 280 26,521 24,996 10,531 5,741 3,516 3,288 98 224 1,469 1,715 294 26,876 16.521 1,042.00 9,280.00 8,238.00 10,000 26,52 1.042 9,280.00 26,876 1,881 11,161 Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted to nearest E Restricted to nearest f B1 Cash funds Barclays Community Account Barclays Business Premium Account 716 7,522 Total cash funds (agree balances with receipts and payments accounts)) Details 8,238 Unrestricted funds to nearest E Restricted funds to nearest € B2 Other monetary assets Details Fund to which asset belongs Cost (optional) B3 Investment assets B4 Assets retained for the charity's own use Details Equipment Courtyard Fund to which asset belongs Unrestricted Unrestricted Cost (optional) 1,390 1,836 Details Fund to which liability relates B5 Liabilities Amount due (optional) Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) Signature Vach Musi 2 Print Name Keith Ware Valerie Musson Endowment to nearest E Endowment funds to nearest f Current value (optional) Current value (optional) 202 When due (optional) Date of approval 16/04/2025 WARBOYS & DISTRICT DAY CENTRE INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDING 31st MARCH 2025 PREVIOUS YEAR RECEIPTS € 8,710 € 12,698 375 1,067 1,898 0 165 Cambs CC Social Inclusion Grant Members' Fees Internal Fundraising Community Fundraising Donations External Grants Other 24,914 Total Receipts PAYMENTS (10,566) (5,178) (3,481) (3,354) (234) (1,715) (482) (655) (81) (224) (38) (60) (294) (463) Staff Costs (£1,000 from Grant) Hire of Premises (£5,300 from Grant) Transport (£3,700 from Grant) Meals and Refreshments External Visits Visiting Entertainers Training Other Activities Chrismas Lunch Gifts to Members and Volunteers Insurance DBS Checks General Admin Costs Miscellaneous Depreciation of Assets (26,826) Total Payments (1,913) Surplus / (Deficit) for the year CURRENT YEAR RECEIPTS 10,000 11,591 316 1,408 943 1,000 180 25,437 PAYMENTS (12,078) (5,379) (4,185) (2,856) (340) (1,705) (80) (120) (600) (59) (209) (234) (213) (280) (85) (28,423) (2,986) Cost 1,390 1,836 3,226 Depreciation (1,103) (1.836) (2,938) PREVIOUS YEAR Net Book Value 287 105 43 744 8,493 9,385 (652) (30) WARBOYS & DISTRICT DAY CENTRE BALANCE SHEET as at 31st MARCH 2025 EIXED ASSETS Furniture Equpmen Courtyard CURRENT ASSETS Prepayments Carried Forward Cash in Hand Community Bank Account Business Premium Account CURRENT LIABILITIES Accruals Carried Forward Receipts Carried Forward 8,7 NET CURRENT ASSETS 8,901 IOTAL ASSETS REPRESENTED BY 10,904 Balance at 1 April 2024 (1,913) Surplus/(Deficit) for year 8,991 Balance as at 31st MARCH 2025 Cost 1,390 1,836 3,226 Depreciation (1,188) (1,836) (3,023) CURRENT YEAR Net Book Value 202 202 429 112 605 7.523 8,668 (2,724) (141) (2,865 202 5,802 6,005 8,991 12.986 6,005 Auditors Report I have reviewed the Income & Expenditure Account for the year to 31st March 2025 and the Balance Sheet at that date. Without carrying out a full audit, I confirm that they have been property prepared from the records maintained by the Charity. Signed Accounts Reviewed By Address Wendy Cax 20 Elizabeth Way, Colne, PE28 3PH Telephone Number 01487 842006 Lcertify that these accounts were presented to and accepted by the Trustees at the AGM. Signed VALAT MUSSOR (chatman) Signed Date 6/5/25 Date Date -21 May 2025 21 May 2025.