2023-04-05-accounts

Charity Registration Number: 1048432

THE VINES PLAYGROUP Trustees Annual Report and Financial Statements

Year Ended 5 April 2023

THE VINES PLAYGROUP

Contents

	Page
Members of the Board and professional advisers	2
Trustees Annual Report	3-7
Independent Examination	8
Receipts and Payments Accounts	9
Notes to the financial statements	10

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THE VINES PLAYGROUP

MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS

Registered Charity Name The Vines Playgroup Charity Number 1048432 Registered Office St Chads Parish Church Hazeldene Road New Moston Manchester M40 3GL Trustees Gaynor Monteverde Kelly O’Hara Kath O’Hara Pat Harland Jayne Risby Accountants Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham Lancashire OL1 2RA Bankers TSB 38 Ashton Road Denton Manchester M34 3EX

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	06	04	2022	To	05	04	2023

Section A Reference and administration details

Charity name The Vines Playgroup

Other names charity is known by

Registered charity number (if any) 1048432

Charity's principal address St Chad’s Parish Hall

St Chad’s Parish Hall	St Chad’s Parish Hall
Hazeldene Road
New Moston
Postcode	M40 3GL

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Gaynor Monteverde	Trustee/Chair
	Kath O’Hara	Trustee/PlaygroupManager
	KellyO’Hara	Trustee
	Pat Harland	Trustee
	Jayne Risby	Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

Constitution

How the charity is constituted

• (eg. trust, association, company)

Voluntary Committee

Trustee selection methods New members are elected at the AGM (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• Ofsted policies and procedures are adopted by The Vines Playgroup as this is a requirement.

• The Vines Playgroup is a member of the Pre-School Learning

• Alliance.

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aim of The Vines Playgroup is to Provide Pre-School Education for children in the local community and enhance development for children under the statutory school age (3 to 5 years old). Following the legal statutory guidance of the Early Years Foundation Stage.

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The Vine Playgroup offers education, care and appropriate play facilities, working in partnership with parents and the local community ensuring all opportunities are offered to all children. With the curriculum on offer covering and supporting the Early Years Foundation Stage.

We aim to provide a warm ‘friendly’ atmosphere within our playgroup delivering excellent advancement of education within a safe, nurturing and stimulating setting also recognising such need in the local community. To achieve this our playgroup undertakes the following activities:

• Recruitment, training and appraisal of staff.

• Planning, provision and review of high quality education, play activities and care in conjunction with policies and safety/child’s protection, health and hygiene.

• Regular reporting on children’s progress and achievements to parents/carers to encourage parents to become involved in what their child is doing and take an active role within the pre-school.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Help children develop lively enquiring minds.

• Develop the essential skills of language and numeracy.

• Provide opportunities for all children to experience success.

• Provide a calm and caring environment.

• Involve parents/carers in their child’s learning.

• Involve the Pre-School within the local community.

• Parental feedback and suggestions are actively encouraged.

• • Management of finances and facilities.

Each child will develop at their own pace by exploration and discovery of basic concepts using their own creativity and enjoyment of learning; this is supported by caring qualified staff using a key worker system. We offer children and parents/carers a service that promotes equality and values diversity and adds to the life and wellbeing of the local community.

The Vines Playgroup offers;

• Term time places,

• Aged 2 – 5 years,

• 33 children on the register attending either 2 ½ hours per day, or for funded children a minimum of 3 hours per day or 5 ½ for a full day.

The trustees have regard to the guidance issued by the Charity Commission on public benefit, and discuss this at our trustees meetings where we plan and make decisions for the carrying out of our activities to which the guidance is relevant.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where We are run by a voluntary committee and volunteers may assist some relevant, about: sessions if required.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main Ofsted inspected The Vines Playgroup in November 2023. The report is achievements of the charity extremely positive with a rating of “Good” achieved. during the year The Vines playgroup has a good reputation that brings parents back again and again, we come highly recommended by our children’s parents and families and continue to be a longstanding thriving playgroup in a community where many have closed. Acknowledging every child’s hard work and determination as they achieve developmental milestones through observation, all of which are logged in their own individual learning journals.

We continue to help fundraising for our local community as well as our city. We recently raised funds to help the Manchester bombing victims where children took part in a balloon release.

The children continue to take part in the graduation assembly receiving certificates of acknowledgement in front of their parents/carers as well as singing a farewell song.

Our Playgroup has continued to grow from strength to strength as we continue to provide good quality education for young children giving them a great start in life pre-pairing them for their next educational chapter.

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Section E Financial review

Our reserves policy is to hold 3 months of free reserve funds.

Brief statement of the

charity’s policy on reserves At the end of this year we held a balance in our reserve funds of £20,193. We had a deficit of (£14,505) in this financial year, compared to a deficit of (£16,816) in the previous year.

We continue to operate as a going concern, and are able to meet all of our liabilities for the running of the playgroup.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

N/A

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Kath O’Hara Full name(s)[Kelly Marie O’Hara ] Position (Secretary, Chair, etc) Trustee Trustee/Playgroup Manager

Date 18th March 2024

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THE VINES PLAYGROUP

REPORT TO THE MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS OF THE VINES PLAYGROUP

YEAR ENDED 5 APRIL 2023

I report on the accounts for the year ended 5 April 2023 as set out on pages 4 to 5.

Respective Responsibilities of Trustees and Examiner

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

The charity’s trustees consider an audit is not required for this year under section 144 of the 2011 Act, and that an independent examination is needed.

It is my responsibility as independent examiner to:

• ~ examine the accounts under section 145 of the 2011 Act

• ~ follow the applicable Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and

• ~ to state whether particular matters have come to my attention

Basis of Independent Examiners Report

My examination was carried out in accordance with the Directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.

The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiners Statement

I have completed my examination for the year ended 5 April 2023.

I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• ~ accounting records were not kept in accordance with section 130 of the 2011 Act or

• ~ the accounts do not accord with the accounting records to comply with the accounting requirements of the 2011 Act

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

18[th] March 2024

Miss Jacqueline Bird F.M.A.A.T.

Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA

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THE VINES PLAYGROUP

RECEIPTS AND PAYMENTS ACCOUNT

YEAR ENDED 5 APRIL 2023

			Unrestricted	Restricted	Total	Total
			Funds	Funds	Funds	Funds
			2023	2023	2023	2022
			£	£	£	£
RECEIPTS		Notes
Grants:
2 Year Funding			22,351	-	22,351	18,538
3 & 4 Year Funding			21,342	-	21,342	32,699
Disability Access Fund (DAF)			-	-	-	615
Early Years Pupil Premium (EYPP)			567	-	567	620
Food Vouchers			1,250	-	1,250	525
Fees			19,751	-	19,751	12,309
Photographs			81	-	81	48
Donations			-	-	-	-
Other Income			-	-	-	-
TOTAL RECEIPTS			65,342	-	65,342	65,354
PAYMENTS
Salaries			65,780	-	65,780	68,516
Training			439	-	439	66
Staff Uniforms			-	-	-	405
Rent			7,600	-	7,600	7,600
Waste Collection			563	-	563	530
Food Vouchers (Expense)			1,355	-	1,355	-
Children’s Resources			477	-	477	1,368
Office Expenses & Telephones			757	-	757	848
Equipment, Toys & Books			279	-	279	448
Photographs			96	-	96	50
Accounts, Payroll & Bookkeeping			1,773	-	1,773	1,685
Insurance			368	-	368	362
Subscriptions (OFSTED)			85	-	85	85
Bank Charges			197	-	197	187
Sundries			78	-	78	20
TOTAL PAYMENTS			79,847	-	79,847	82,170
Net of receipts/(payments)			(14,505)	-	(14,505)	(16,816)
Cash funds at 5 April	2022		34,698	-	34,698	51,514
Cash funds at 5 April	2023		20,193	-	20,193	34,698
REPRESENTED BY:
	BANK		19,996	-	19,996	34,032
	CASH		197	-	197	666
			20,193	-	20,193	34,698

The financial statements were approved by the Trustees on the 18[th] of March 2024 and signed on their behalf:

Kelly Marie O’Hara Trustee

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THE VINES PLAYGROUP

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 5 APRIL 2023

1. Receipts and payments accounts

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

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