Charity Registration Number: 1048432
THE VINES PLAYGROUP Trustees Annual Report and Financial Statements
Year Ended 5 April 2022
THE VINES PLAYGROUP
Contents
| Page | |
|---|---|
| Members of the Board and professional advisers | 2 |
| Trustees Annual Report | 3-7 |
| Independent Examination | 8 |
| Receipts and Payments Accounts | 9 |
| Notes to the financial statements | 10 |
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THE VINES PLAYGROUP
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS
| Registered Charity Name | The Vines Playgroup |
|---|---|
| Charity Number | 1048432 |
| Registered Office | St Chads Parish Church |
| Hazeldene Road | |
| New Moston | |
| Manchester | |
| M40 3GL | |
| Trustees | Gaynor Monteverde |
| Kelly O’Hara | |
| Kath O’Hara | |
| Pat Harland | |
| Jayne Risby | |
| Accountants | Community Accounting Lancashire C.I.C. |
| Foxfields | |
| 9 Norley Close | |
| Chadderton | |
| Oldham | |
| Lancashire | |
| OL1 2RA | |
| Bankers | TSB |
| 38 Ashton Road | |
| Denton | |
| Manchester | |
| M34 3EX |
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Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year From 06 04 2021 To 05 04 2022
Section A Reference and administration details
Charity name The Vines Playgroup Other names charity is known by Registered charity number (if any) 1048432 Charity's principal address St Chad’s Parish Hall
St Chad’s Parish Hall Hazeldene Road New Moston Postcode M40 3GL
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Gaynor Monteverde | Trustee/Chair | |||
| Kath O’Hara | Trustee/PlaygroupManager | |||
| KellyO’Hara | Trustee | |||
| Pat Harland | Trustee | |||
| Jayne Risby | Trustee |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
Constitution
How the charity is constituted Voluntary Committee (eg. trust, association, company)
Trustee selection methods New members are elected at the AGM (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
• Ofsted policies and procedures are adopted by The Vines Playgroup as this is a requirement.
• The Vines Playgroup is a member of the Pre-School Learning Alliance.
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of The Vines Playgroup is to Provide Pre-School Education for children in the local community and enhance development for children under the statutory school age (3 to 5 years old). Following the legal statutory guidance of the Early Years Foundation Stage.
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The Vine Playgroup offers education, care and appropriate play facilities, working in partnership with parents and the local community ensuring all opportunities are offered to all children. With the curriculum on offer covering and supporting the Early Years Foundation Stage.
We aim to provide a warm ‘friendly’ atmosphere within our playgroup delivering excellent advancement of education within a safe, nurturing and stimulating setting also recognising such need in the local community. To achieve this our playgroup undertakes the following activities:
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Recruitment, training and appraisal of staff.
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Planning, provision and review of high quality education, play activities and care in conjunction with policies and safety/child’s protection, health and hygiene.
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Regular reporting on children’s progress and achievements to parents/carers to encourage parents to become involved in what their child is doing and take an active role within the pre-school.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Help children develop lively enquiring minds.
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Develop the essential skills of language and numeracy.
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Provide opportunities for all children to experience success.
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Provide a calm and caring environment.
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Involve parents/carers in their child’s learning.
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Involve the Pre-School within the local community.
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Parental feedback and suggestions are actively encouraged.
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• Management of finances and facilities.
Each child will develop at their own pace by exploration and discovery of basic concepts using their own creativity and enjoyment of learning; this is supported by caring qualified staff using a key worker system. We offer children and parents/carers a service that promotes equality and values diversity and adds to the life and wellbeing of the local community.
The Vines Playgroup offers;
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Term time places,
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Aged 2 – 5 years,
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33 children on the register attending either 2 ½ hours per day, or for funded children a minimum of 3 hours per day or 5 ½ for a full day.
The trustees have regard to the guidance issued by the Charity Commission on public benefit, and discuss this at our trustees meetings where we plan and make decisions for the carrying out of our activities to which the guidance is relevant.
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where We are run by a voluntary committee and volunteers may assist some relevant, about: sessions if required.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main Ofsted inspected The Vines Playgroup in November 2018. The report is achievements of the charity extremely positive with a rating of Good achieved. during the year
The Vines playgroup has a good reputation that brings parents back again and again, we come highly recommended by our children’s parents and families and continue to be a longstanding thriving playgroup in a community where many have closed. Acknowledging every child’s hard work and determination as they achieve developmental milestones through observation, all of which are logged in their own individual learning journals.
We continue to help fundraising for our local community as well as our city. We recently raised funds to help the Manchester bombing victims where children took part in a balloon release.
The children continue to take part in the graduation assembly receiving certificates of acknowledgement in front of their parents/carers as well as singing a farewell song.
Our Playgroup has continued to grow from strength to strength as we continue to provide good quality education for young children giving them a great start in life pre-pairing them for their next educational chapter.
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Section E Financial review
Our reserves policy is to hold 3 months of free reserve funds.
Brief statement of the
charity’s policy on reserves At the end of this year we held a balance in our reserve funds of £34,698. We had a deficit of (£16,816) in this financial year, compared to a surplus of £7,716 in the previous year.
We continue to operate as a going concern, and are able to meet all of our liabilities for the running of the playgroup.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
N/A
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Kath O’Hara Full name(s)[Kelly Marie O’Hara ] Position (Secretary, Chair, etc) Trustee Trustee/Playgroup Manager Date 3rd February 2023
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THE VINES PLAYGROUP
REPORT TO THE MEMBERS ON THE UNAUDITED FINANCIAL STATEMENTS OF THE VINES PLAYGROUP
YEAR ENDED 5 APRIL 2022
I report on the accounts for the year ended 5 April 2022 as set out on pages 4 to 5.
Respective Responsibilities of Trustees and Examiner
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
The charity’s trustees consider an audit is not required for this year under section 144 of the 2011 Act, and that an independent examination is needed.
It is my responsibility as independent examiner to:
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~ examine the accounts under section 145 of the 2011 Act
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~ follow the applicable Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and
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~ to state whether particular matters have come to my attention
Basis of Independent Examiners Report
My examination was carried out in accordance with the Directions given by the Charity commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiners Statement
I have completed my examination for the year ended 5 April 2022.
I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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~ accounting records were not kept in accordance with section 130 of the 2011 Act or
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~ the accounts do not accord with the accounting records to comply with the accounting requirements of the 2011 Act
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
3[rd] February 2023
Miss Jacqueline Bird F.M.A.A.T.
Community Accounting Lancashire C.I.C. Foxfields 9 Norley Close Chadderton Oldham OL1 2RA
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THE VINES PLAYGROUP
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDED 5 APRIL 2022
| Unrestricted Funds Restricted Funds Total Funds 2022 2022 2022 £ £ £ RECEIPTS Notes Grants: 2 Year Funding 18,538 - 18,538 3 & 4 Year Funding 32,699 - 32,699 Disability Access Fund (DAF) 615 - 615 Early Years Pupil Premium (EYPP) 620 - 620 Food Vouchers 525 - 525 Fees 12,309 - 12,309 Photographs 48 - 48 Donations - - - Other Income 2 - - - TOTAL RECEIPTS 65,354 - 65,354 PAYMENTS Salaries 68,516 - 68,516 Training 66 - 66 Staff Uniforms 405 - 405 Rent 7,600 - 7,600 Waste Collection 530 - 530 Children’s Resources 1,368 - 1,368 Office Expenses & Telephones 848 - 848 Equipment, Toys & Books 448 - 448 Photographs 50 - 50 Accounts, Payroll & Bookkeeping 1,685 - 1,685 Insurance 362 - 362 Subscriptions (OFSTED) 85 - 85 Bank Charges 187 - 187 Sundries 20 - 20 TOTAL PAYMENTS 82,170 - 82,170 Net of receipts/(payments) (16,816) - (16,816) Cash funds at 5 April 2021 51,514 - 51,514 Cash funds at 5 April 2022 34,698 - 34,698 REPRESENTED BY: BANK 34,032 - 34,032 CASH 666 - 666 34,698 - 34,698 |
Total Funds 2021 £ 23,083 24,412 - 501 - 16,486 - - 15,914 80,396 65,005 111 - 5,000 324 399 635 161 37 471 - 85 187 265 72,680 7,716 43,798 51,514 50,975 539 51,514 |
|---|---|
The financial statements were approved by the Trustees on the 3[rd] of February 2023 and signed on their behalf:
Kelly Marie O’Hara Trustee
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THE VINES PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 5 APRIL 2022
1. Receipts and payments accounts
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context “cash” includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2. Other Income
| Unrestricted Funds Restricted Funds £ £ Government Grants: HMRC Job Retention Scheme Grant (JRS) - - Additional Restrictions Grant (ARG) - - - - |
2022 Total Funds £ - - - |
2021 Total Funds £ 7,914 8,000 15,914 |
|---|---|---|
There were no Government Grants or Other Income received in this financial period.
In the previous year the charity benefitted from £15,914 of Government Grants in the form of £7,914 from the HMRC Job Retention Scheme Grant (JRS), and £8,000 from Manchester City Council for the Covid-19 Additional Restrictions Grant (ARG). These were included in ‘Other Income’ within the ‘Receipts and Payments Accounts’ for the year ended 5[th] of April 2021, being the same period as the staff costs for which it compensated.
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