Bolton Le Sands Pre-School
Off Packet Lane Bolton Le Sands Carnforth LA5 8DW Telephone: 01524 824907 Ofsted Registration No: 309240 Registered Charity No: 1048428 Email: b-l-s-preschool@outlook.com
~~—~~ Annual General Meeting Monday 13[th] October 2025
The Bolton-Le-Sands Pre-school Annual General Meeting was held on Monday 13[th] October 2025, in the Pre-school building.
Pre-school Staff and Committee Members present were: Sarah Rix, Clare Park, Gemma Weed, Louise Mapp, Kate Rapley and Donna Jackson.
Others present: Carol Stephenson.
Apologies: Keith Budden.
The existing Committee Members who will remain in their roles are:
-
Sarah Rix – Chairman
-
Donna Jackson
-
Clare Park
-
Gemma Weed
-
Louise Mapp
New Committee Members are:
- No new Committee Members.
Treasurer’s Report
The accounts have been audited. Clare distributed copies of the accounts for the past two years to everyone present. She highlighted that, year-on-year, costs are rising. Gemma asked why the accounts showed less income from fees than previous years. Donna and Kate explained that we receive less government funding for three- and four-year-olds than we do for two-year-olds.
Donna and Kate pointed out that we continue to be full to capacity for all Pre-school sessions, with waiting lists for the before and after school clubs.
We also continue to work towards our ultimate aim of replacing the perimeter railings in their entirety. However, the section which was causing the most concern, directly opposite the Community Centre, has now been replaced at a cost of £4,500. We conversed with the Parish Council throughout this project and they have now installed ‘buffers’ on the car park to prevent cars from potentially bumping into the new section of railings and causing damage. We are hoping to replace the main front gate next.
Meeting Opened
Sarah opened the meeting by thanking all those present for joining us.
She proceeded to thank Staff, Committee Members, Trustees and all others for their continued hard work, help and support over the past year. Once again, we have not always been able to meet in person but everyone has liaised and supported each other through the WhatsApp group. This group is an invaluable method of communication for both Committee Members and Staff. Sarah thanked the whole staff team for their continued hard work.
Donna reported that we have two new Apprentices joining in the new academic year. We are liaising with Lancaster and Morecambe College to support both girls in their new ventures.
Fundraising Year 2024-2025
After receiving such a good response last year, we again supplied each family with a brown paper bag and requested that they fill it with practical, everyday items which we constantly use, such as glue sticks and baby wipes. As expected, this approach worked very well yet again and we received a huge amount of useful, practical donations as a result. This year we were also very grateful to receive a grant towards our new railings from 3R Charity in Carnforth.
Any Other Business
As every year, we continued to work closely with the Primary School. We have had lots of Transition Days which included attending for school lunches, story times and general classroom activities. The teaching staff also visit us on a very regular basis – sometimes several times each week. We also met our own ‘New Starter’ children on the field for a play, at the end of the Summer Holidays. This always works well and we intend to continue it in the future.
Sarah closed the meeting, thanked everyone for attending and congratulated the staff once again on their commitment and hard work to ensure that we have a village Pre-school to be proud of.
I certify this Annual Report to be a true account of the AGM, held on Monday 13[th] October 2025.
Signed:
Chairperson – Sarah Rix Treasurer – Clare Park Secretary – Gemma Weed
Date: Monday 13[th] October 2025
Income and Expenditure Account for the year ended 26/7/25
| Balance from Ledger Sheets, Invoices / Receipts | / Bank Statements | . | ||||
|---|---|---|---|---|---|---|
| Credits | 2023 | 2024 | 2025 | |||
| Fees | 196038.7 | 206287.8 | 191256.7 | |||
| Fundraising /Grants | 1345.98 | 556.18 | 5385.31 | |||
| Other Income | 160 | 219.35 | 1536 | |||
| TOTAL INCOME | 197544.68 | 207063.4 | 198178 | |||
| Debits | ||||||
| Staff Wages | 160937.53 | 177421.7 | 181128.4 | |||
| Utilities | 3525.12 | 4380.17 | 6333.87 | |||
| Telephone | 1831.32 | 1279.44 | 1487.39 | |||
| Insurance | 3417.48 | 3579.12 | 3167.27 | |||
| Shopping | 1623.21 | 1968.54 | 3346.98 | |||
| Maintenance | 4103.53 | 4435.5 | 8377.9 | |||
| Fundraising | 0 | 0 | 0 | |||
| TV | 158.79 | 159 | 171.25 | |||
| Water / Waste | 2616.18 | 3426.4 | 4347.18 | |||
| Accounting | 0 | 0 | 0 | |||
| Advertising | 0 | 0 | 0 | |||
| Security | 130 | 120 | 130 | |||
| Legal Costs | 0 | 0 | 0 | |||
| Stationary | 1224.48 | 2001.96 | 1829.92 | |||
| Activities / Materials | 3280.06 | 698.03 | 904.29 | |||
| Quality Award | 0 | 300 | 0 | |||
| Registration | 782.51 | 1572.9 | 614.51 | |||
| Staff Training | 667 | 375.25 | 421.5 | |||
| Photocopier | 1042.08 | 1042.08 | 1369.56 | |||
| Cleaner | 2652 | 2800 | 2444.9 | |||
| Other | 64 | 892.54 | 399.54 | |||
| TOTAL EXPENDITURE | 188055.29 | 206452.6 | 216474.5 | |||
| Current Accounts Balance as of 27th July | ||||||
| Assets and Liabilities | 2023 | 2024 | 2025 | |||
| Cash Funds | ||||||
| Yorkshire Bank Current Account 20477729 | 31756.45 | 31692.55 | 17937.81 | |||
| YorkshireBank Account 20478773 | 7072.48 | 7966.33 | 3424.61 | |||
| Yorkshire Bank 214459 Account | 219.35 | 0 | 0 | |||
| Cash in hand | 0 | 0 | 0.5 | |||
| TOTAL | 39048.28 | 39658.88 | 21362.9 |
Other Assets
| Building | 138,144 | 171,645 | 174,366.00 |
|---|---|---|---|
| Contents | 15,552 | 19,803 | 19803 |
| Computer Equipment | 725 | 923 | 923 |
| Liabilities | |||
| Outstanding fees | 235 | 40 | 127 |
| Accounts Audited by Simon J Clarke | |||
| Approved by | Chairperson | ||
| Treasurer |
Income and Expenditure Account for the year ended 26/7/25
| Balance from Ledger Sheets, Invoices / Receipts | / Bank Statements | . | ||||
|---|---|---|---|---|---|---|
| Credits | 2023 | 2024 | 2025 | |||
| Fees | 196038.7 | 206287.8 | 191256.7 | |||
| Fundraising /Grants | 1345.98 | 556.18 | 5385.31 | |||
| Other Income | 160 | 219.35 | 1536 | |||
| TOTAL INCOME | 197544.68 | 207063.4 | 198178 | |||
| Debits | ||||||
| Staff Wages | 160937.53 | 177421.7 | 181128.4 | |||
| Utilities | 3525.12 | 4380.17 | 6333.87 | |||
| Telephone | 1831.32 | 1279.44 | 1487.39 | |||
| Insurance | 3417.48 | 3579.12 | 3167.27 | |||
| Shopping | 1623.21 | 1968.54 | 3346.98 | |||
| Maintenance | 4103.53 | 4435.5 | 8377.9 | |||
| Fundraising | 0 | 0 | 0 | |||
| TV | 158.79 | 159 | 171.25 | |||
| Water / Waste | 2616.18 | 3426.4 | 4347.18 | |||
| Accounting | 0 | 0 | 0 | |||
| Advertising | 0 | 0 | 0 | |||
| Security | 130 | 120 | 130 | |||
| Legal Costs | 0 | 0 | 0 | |||
| Stationary | 1224.48 | 2001.96 | 1829.92 | |||
| Activities / Materials | 3280.06 | 698.03 | 904.29 | |||
| Quality Award | 0 | 300 | 0 | |||
| Registration | 782.51 | 1572.9 | 614.51 | |||
| Staff Training | 667 | 375.25 | 421.5 | |||
| Photocopier | 1042.08 | 1042.08 | 1369.56 | |||
| Cleaner | 2652 | 2800 | 2444.9 | |||
| Other | 64 | 892.54 | 399.54 | |||
| TOTAL EXPENDITURE | 188055.29 | 206452.6 | 216474.5 | |||
| Current Accounts Balance as of 27th July | ||||||
| Assets and Liabilities | 2023 | 2024 | 2025 | |||
| Cash Funds | ||||||
| Yorkshire Bank Current Account 20477729 | 31756.45 | 31692.55 | 17937.81 | |||
| YorkshireBank Account 20478773 | 7072.48 | 7966.33 | 3424.61 | |||
| Yorkshire Bank 214459 Account | 219.35 | 0 | 0 | |||
| Cash in hand | 0 | 0 | 0.5 | |||
| TOTAL | 39048.28 | 39658.88 | 21362.9 |
Other Assets
| Building | 138,144 | 171,645 | 174,366.00 |
|---|---|---|---|
| Contents | 15,552 | 19,803 | 19803 |
| Computer Equipment | 725 | 923 | 923 |
| Liabilities | |||
| Outstanding fees | 235 | 40 | 127 |
| Accounts Audited by Simon J Clarke | |||
| Approved by | Chairperson | ||
| Treasurer |