Bolton-le-Sands Preschool
Annual General Meeting
Monday 6[th] September 2021 7.30pm
The Bolton-le-Sands Annual General Meeting was held on Monday 6[th] September
2021.
Preschool staff and committee members present: Sarah Rix, Clare Park, Gemma Weed, Donna Jackson, Louise Mapp, Kate Rapley.
Others Present: Judith Knowles
Carol Stephenson.
Existing Committee Members who will continue their roles are:
Sarah Rix - chairman Donna Jackson Clare Park Gemma Weed Louise Mapp
New Committee Members are:
No new Committee Members.
Treasurer’s Report
The accounts have been audited and updated.
The Treasurer’s Report was offered to everyone. Discussion followed with regards to the balances of the accounts. Clare thanked everyone for their support during what has been once again an unusual year for Preschool. We are hopefully beginning to see a build up of places being taken up both in the Preschool and out of school provisions. Once again, parents have commented their appreciation that as a setting, we have not charged parents to keep any child’s place open. Hopefully from September 2021 we will be able to move forward with our plans for upgrading the inside of the building.
Meeting Opened
Sarah opened the meeting by thanking all present for joining us.
She proceeded to thank Staff, Committee Members, Trustees and all others for their continued hard work, help and support over the last year. Although we have not been able to meet in person, everyone has supported each other through the WhatsApp group, which has become an invaluable point of communication for both committee members and staff. Donna and Kate reiterated this and also thanked everyone for this as it had continued to be invaluable for them with the daily running of the sessions, knowing they had all the support needed to ensure both staff and children were safe within the building. Sarah thanked staff once again particularly for all the extra commitment during these unprecedented times.
Fundraising Year 2020 - 2021
This year we have raised £577.00 with a sponsored walk around the playing field. Hopefully during 21/22 we will be able to hold a Christmas fair, Easter eggstravaganza and other family-orientated fun fundraisers.
.
Any other Business
We continue to work closely with school to ensure the children are all kept within their bubbles throughout the day. We have lots of new children starting Pre-school whom we met on the playing field in small groups a few weeks ago to introduce ourselves as this has worked well in previous years.
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Sarah closed the meeting, thanking everyone for attending.
I certify the Annual Report to be a true account of the AGM held on Monday 6th September 2021.
Signed Chairperson: Sarah Rix Treasurer: Clare Park Secretary: Gemma Weed Date: 15th September 2021
Income and Expenditure Account for the year ended 26.7.2021
Balance from Ledger Sheets, Invoices / Receipts / Bank Statements
| Credits | 2020 | 2021 |
|---|---|---|
| Fees | 131,792.52 | 147,504.54 |
| Fundraising /Grants | 770.2 | 1077 |
| Other Income | 627.48 | 266.49 |
| TOTAL INCOME | 133190.2 | 148848.03 |
Debits
| Staff Wages | 112886.79 | 119639.99 |
|---|---|---|
| Utilities | 1740 | 2149 |
| Telephone | 701.58 | 1502.18 |
| Insurance | 3082.56 | 3317.88 |
| Shopping | 1708.98 | 1048.32 |
| Maintenance | 2256.56 | 1888.13 |
| Fundraising | 324 | 0 |
| TV | 105.6 | 150.92 |
| Water / Waste | 1688.52 | 1993.83 |
| Accounting | ||
| Advertising | ||
| Security | 110 | 120 |
| Legal Costs | ||
| Stationary | 2013.33 | 1273.97 |
| Activities / Materials | 4679.43 | 3962.59 |
| Quality Award | 500 | 480 |
| Registration | 705 | 833.25 |
| Staff Training | 1455 | 240 |
| Photocopier | 803.55 | 1112.4 |
| Cleaner | 3333.63 | 2887.82 |
| Other | 1209.8 | 623.95 |
| TOTAL EXPENDITURE | 139304.33 | 143224.23 |
Current Accounts Balance as of 27th July 2021
| Assets and Liabilities | 2020 | 2021 |
|---|---|---|
| Cash Funds | ||
| Yorkshire Bank Current Account 20477729 | 14819.11 | 13531.76 |
| YorkshireBank Maintenance Account 20478773 | 1645.2 | 8556.35 |
|---|---|---|
| Yorkshire Bank 214459 Account | 219.35 | 219.35 |
| Cash in hand | 0 | 0 |
| TOTAL | 16683.66 | 22307.46 |
| Other Assets | ||
| Building | 138,144 | 138,144 |
| Contents | 15,552 | 15,552 |
| Computer Equipment | 725 | 725 |
| Liabilities | ||
| Outstanding fees | 17 | 27 |
| Accounts Audited by Simon J Clarke | ||
| Approved by | Chairperson | |
| Treasurer |
Income and Expenditure Account for the year ended 26.7.2021
Balance from Ledger Sheets, Invoices / Receipts / Bank Statements
| Credits | 2020 | 2021 |
|---|---|---|
| Fees | 131,792.52 | 147,504.54 |
| Fundraising /Grants | 770.2 | 1077 |
| Other Income | 627.48 | 266.49 |
| TOTAL INCOME | 133190.2 | 148848.03 |
Debits
| Staff Wages | 112886.79 | 119639.99 |
|---|---|---|
| Utilities | 1740 | 2149 |
| Telephone | 701.58 | 1502.18 |
| Insurance | 3082.56 | 3317.88 |
| Shopping | 1708.98 | 1048.32 |
| Maintenance | 2256.56 | 1888.13 |
| Fundraising | 324 | 0 |
| TV | 105.6 | 150.92 |
| Water / Waste | 1688.52 | 1993.83 |
| Accounting | ||
| Advertising | ||
| Security | 110 | 120 |
| Legal Costs | ||
| Stationary | 2013.33 | 1273.97 |
| Activities / Materials | 4679.43 | 3962.59 |
| Quality Award | 500 | 480 |
| Registration | 705 | 833.25 |
| Staff Training | 1455 | 240 |
| Photocopier | 803.55 | 1112.4 |
| Cleaner | 3333.63 | 2887.82 |
| Other | 1209.8 | 623.95 |
| TOTAL EXPENDITURE | 139304.33 | 143224.23 |
Current Accounts Balance as of 27th July 2021
| Assets and Liabilities | 2020 | 2021 |
|---|---|---|
| Cash Funds | ||
| Yorkshire Bank Current Account 20477729 | 14819.11 | 13531.76 |
| YorkshireBank Maintenance Account 20478773 | 1645.2 | 8556.35 |
|---|---|---|
| Yorkshire Bank 214459 Account | 219.35 | 219.35 |
| Cash in hand | 0 | 0 |
| TOTAL | 16683.66 | 22307.46 |
| Other Assets | ||
| Building | 138,144 | 138,144 |
| Contents | 15,552 | 15,552 |
| Computer Equipment | 725 | 725 |
| Liabilities | ||
| Outstanding fees | 17 | 27 |
| Accounts Audited by Simon J Clarke | ||
| Approved by | Chairperson | |
| Treasurer |