## **Bolton-le-Sands Preschool** 

## **Annual General Meeting** 

## **Monday 24[4th ] August 2020 7.30pm via Zoom** 


The Bolton-le-Sands Annual General Meeting was held on **Monday 24th August 2020.** 

Preschool staff and committee member present: Sarah Rix, Clare Park, Gemma Weed, Donna Jackson, Louise Mapp, Kate Rapley, 

Others Present: Judith Knowles 

Apologies     Carol Stephenson. 

## **Existing Committee Members who will continue their roles are:** 

Sarah Rix - chairman Donna Jackson Clare Park Gemma Weed Louise Mapp 

## **New Committee Members are:** 

No new Committee Members. 

## **Treasurer’s Report** 

The accounts have been audited and updated. 

The Treasurer’s Report was offered to everyone. Discussion followed with regard to the Balances of the accounts. Clare thanked everyone for their support during this unusual year for Preschool. We have managed to keep ourselves afloat although fees are considerably lower than in previous years, this is due to the out of school clubs not operating. Parents have commented their appreciation that as a setting we have not charged parents to keep their child’s out of school club places open. Hopefully from September 2020 we will be able to move forward with our plans for upgrading the inside of the building. 

## **Meeting Opened** 

Sarah opened the meeting by thanking all present for joining us on Zoom. Sarah gave apologies from Carol Stephenson as Carol found it difficult to use Zoom so Sarah would speak to carol after the meeting and forward all accounts and minutes via email. 

She proceeded to thank Staff, Committee Members, Trustees and all others for their continued hard work, help and support over the last year. Although we have not been able to meet in person everyone has supported each other through the WhatsApp group. Donna and Kate also thanked everyone for this as it had helped them with the daily running of the sessions knowing they had all the support needed to ensure both 



staff and children were safe within the building. Sarah thanked staff once again particularly for all the extra commitment during these unprecedented times. 

## **Fundraising Year 2019 - 2020** 

Sadly, no Christmas fair took place this year, as we struggled to book the community centre on a day convenient for everyone to help. The hard work, time and effort that goes into fundraising was discussed as in previous years. It was decided this year we would make an extra special effort to fill the room with lots more stalls organised by the preschool. Unfortunately, we were also unable to offer a cream teas and sports day during the summer due to Covid restrictions. Staff have worked hard to ensure the children attending throughout the pandemic had, although on a smaller scale, the opportunity to enjoy a sports afternoon. Sarah thanked everyone particularly the staff for their continued support, time and expertise. A special thank you was agreed for Kerry Townend who raised money for us to cover the cost of lunches provided for the Keyworker and vulnerable children during the Summer term. (Approx. £240.00; total unknown currently.) 

. 

## **Any other Business** 

The out of school club children are due back next week staff have everything in hand and are working closely with school to ensure the children are all kept within their bubbles throughout the day.   We have lots of new children starting Pre-school whom we will me 

et on the playing field in small groups to introduce ourselves. 

. 

Sarah closed the meeting, thanking everyone for attending. 

I certify the Annual Report to be a true account of the AGM held on Monday 24th August 2020. 


**Signed** Chairperson: Sarah Rix Treasurer:      Clare Park Secretary: Gemma Weed Date: 3[rd] September 2020 




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