Trustees Annual Report for the period
1 August 2023 to 31 July 2024
PK Pre-School
Charity number 1048334 Jubilee Hut, Whitmore Vale Road, Hindhead, Surrey GU26 6LU 01428 602970
Trustees
Laura Parker Chair) Erika Hughes (Sec) Richard Lyon (Treasurer) Kelly Mowatt Rachel North Rachel James Andy Copeland Carley Wilson Laura Nicholls Stephanie Owen Claire Jankins Emma Reeve
Nursery Manager
Carol Houghton
Structure, governance and management
PK Pre-School is run under the Preschool Learning Alliance model ‘preschool constitution 2011’ The committee is voted on at the AGM each year and all members are registered as trustees.
The organisational structure of the charity is as follows. It is divided into 3 sub-committees; Finance, Staffing and resources, Fundraising and Quality of learning, the members of the committee sit on at least one of these subcommittees. The members of staff for this period were Carol Houghton, Diane Husband, Julie Oliver, Anne Aitken, Cheryl Stafford-Jones, Jackie Aldridge, and Alison Foulds.
Our Objectives and activities
It is our policy to afford the children an environment at PK where they will be treated with kindness, patience and courtesy. Each child’s individuality will be respected and cherished. It is our aim that children will learn that acquiring skills and knowledge is fun.
We provide play activities appropriate to the age and stage of development of the children in our care in order to help them to achieve and progress. We follow the guidance within the Early Years Foundation Stage Curriculum.
It is our policy to do this in close conjunction with parents and carers who are a welcome, necessary and integral part of our group.
This year PK’s committee have been working hard to raise extra funds to enhance the children’s learning environment. Running events that involves the local community and families who access our services.
Achievements and Performance
We have successfully transitioned 19 leavers to five different schools in July 2024.
We remain full with a healthy waiting list.
Financial Review
The accounts for 2023-24 have been independently reviewed and approved.
The school generated receipts of £104400 and with payments of £109400, cash and short term investments held decreased by £5000 to £71700.
Fee income rose slightly to £93500, £72000 of which was the local authority distribution of government funded early years education fees. The remainder, £21500, was from parents paying for additional hours over and above the government ‘free hours ‘ for early years education.
The majority of payments (85%) relate to wages and other employment costs. Whilst it is positive to report that a high percentage of costs relate directly to the teaching of children and good staff to child ratios, it also represents a risk given the health of School finances does remain sensitive to changes in employment costs.
As at 31 July, the assets of PK were £71600, £38600 of which is instantly accessible or short notice cash and £33000 in a one-year fixed term investment with a maturity date of June 2025.
In summary, the school finances remain sound as we move forward into the financial year 2024/5 but we are concerned about financial challenges around employment costs and the more general underfunding of the early years sector.
PK PRE-SCHOOL ACCOUNTS 2023-2024
| 2023-2024 | |||||
|---|---|---|---|---|---|
| Year | |||||
| ending | Year ending | ||||
| 31-Jul-23 | 31-Jul-24 | ||||
| £ | £ | ||||
| Receipts | |||||
| Fees - funded | 75051 | 71966 | |||
| - non funded | 17192 | 92243 | 21518 | 93484 | |
| Fundraising | 6925 | 6755 | |||
| Donatons | 6355 | 2526 | |||
| Grants - Local Govt | 3784 | 0 | |||
| Bank Interest | 496 | 1710 | |||
| Total Receipts | 109803 | 104475 | |||
| Payments | |||||
| Employment costs | 80820 | 93521 | |||
| Rent | 2353 | 3727 | |||
| Insurance, Registratons, Subs | 838 | 1230 | |||
| Equipment & Materials | 4283 | 5309 | |||
| Repairs & Maintenance | 8055 | 1059 | |||
| IT | 813 | 230 | |||
| Bank Charges | 107 | 159 | |||
| Fundraising expenses | 1732 | 1129 | |||
| Training | 81 | - | |||
| Cleaning | 1459 | 584 | |||
| Communicatons | 909 | 786 | |||
| Actvites | 70 | 40 | |||
| Legal & Professional fees | 0 | 1165 | |||
| Misc small expenses | 293 | 470 | |||
| Total Payments | 101813 | 109409 |
As at
As at
| 31-Jul-23 | 31-Jul-24 | |||
|---|---|---|---|---|
| £ | £ | |||
| Assets | ||||
| Cash funds - Bank current a/c | 25838 | 18108 | ||
| - Bank savings a/c | 20000 | 45838 | 20569 | 38677 |
| Investments - Mature June 2024 | 30773 | |||
| Investments - Mature July 2025 | 33000 | |||
| Total Assets | 76611 | 71677 | ||
| Liabilites | ||||
| Rent Due | 1200 | 0 | ||
| HMRC Tax and NI | 0 | 0 | ||
| Total Liabilites | 1200 | 0 | ||
| NET ASSETS | 75411 | 71677 |
Notes
Funds held with a maturity in excess of 3 months are reported as investments
Richard Lyon - Treasurer
CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts Report to the trustees Il TKJ Charlty no (If any) On accounts for the year ended IE) 4-%3 Set out on pages I report to the trustee8 on my examination of the accounts of the above charity ('the Trust.) for the year ended As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under sertion 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by trie Charity Commission under section 145(5)(b) of the Act Independent examinerfs statement trhe charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] rfnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below I which gives me cause to believe that in, any material respect: . the accounting records were not kept in accordan with sedion 130 of the Charities A¢ or . the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thls report in order to enable a proper understanding of the account8 to be reached. Please delete the words in the brackets rf they do not apply. Slgned: Date: Name: Relevant professional qualification(s) or body (if any):