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## **Trustees Annual Report for the period** 

1 August 2020 to 31 July 2021 

## **PK Pre-School** 

## **Charity number 1048334 Jubilee Hut, Whitmore Vale Road, Hindhead, Surrey GU26 6LU 01428 602970** 

## **Trustees** 

Wendy Lloyd (Chair) Debbie Barnes (Sec) Richard Lyon (Treasurer) Carol Houghton (Nursery Manager) 

Georgina Cook Andy Copeland Erika Hughes Claire Jenkins Kelly Mowatt Verity Allan O’Sullivan Stephanie Owen Lauren Parker Nicola Vercoe Lucy Wilson 

## **Structure, governance and management** 

PK Pre-School is run under the Preschool Learning Alliance model ‘preschool constitution 2011’ The committee is voted on at the AGM each year and all members are registered as trustees. 

The organisational structure of the charity is as follows. It is divided into 4 sub-committees; Finance, Staffing and resources, Fundraising and Quality of learning, the members of the committee sit on at least one of these sub- committees. The members of staff for this period were Carol Houghton, Diane Husband, Julie Oliver, Anne Aitken, Cheryl Stafford-Jones, Jackie Aldridge, Sue North and Alison Foulds. 

This year we have increased the frequency of risk assessments to take into account of the Covid pandemic and Government requirements and restrictions. This has ensured the levels of risk have remained as low as possible. 

## **Our Objectives and activities** 

It is our policy to afford the children an environment at PK where they will be treated with kindness, patience and courtesy. Each child’s individuality will be respected and cherished. It is our aim that children will learn that acquiring skills and knowledge is fun. 

We provide play activities appropriate to the age and stage of development of the children in our care in order to help them to achieve and progress. We follow the guidance within the Early Years Foundation Stage Curriculum. 

It is our policy to do this in close conjunction with parents and carers who are a welcome, necessary and integral part of our group. 

We actively encourage volunteers to contribute to PK. For example, a week where dads, grandparents and  mums are invited to come in and talk about what they do for their job, to come and show a skill or simply to spend some time with the children within the setting. Due to Government restrictions this year some of these activities have not taken place. 

This summer we were able to hold our end of year celebrations which felt wonderful after months of keeping our distance from parents. 

## **Achievements and Performance** 



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We have successfully transitioned  21 leavers to five different schools in July 2021. 



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## **Financial Review** 

The accounts for 2020-21 have been independently reviewed and approved. 

The school generated receipts of £85000 and with payments of £80700, cash held increased by £4300 to £64400. 

Fee income rose to £80000, the highest level since the financial year 2016/7 although overall receipts continued to be adversely impacted by reduced fundraising opportunities during the ongoing Covid19 pandemic. The School received benefit from two government awards during the year: 

- U.K. central government business recovery grant of £1000 

- o Parish Council community infrastructure award of £1940 to cover repairs and maintenance. 

The majority of payments (87%) relate to wages and other employment costs. Whilst it is positive to report that a high percentage of costs relate directly to the teaching of children and good staff to child ratios, it also represents a risk given the health of School finances does remain sensitive to changes in employment costs. The School will extend its opening hours and continue to focus on its capacity management to mitigate these risks over time. 

As at 31 July, the assets of PK were £64400, £34400 of which is instantly accessible cash and £30000 in a one year fixed term investment with a maturity date of June 2022. 

In summary, the School finance remain positive as we move forward into the financial year 2021/2. 



## **PK Pre-School** 

|Receipts<br>Payments|Fees - funded<br>- non funded<br>Fundraising<br>Donations<br>Grants - UK Govt JRS<br>- UK Govt Business recovery<br>- Grayshott Council<br>- Hidden Gardens Grayshott<br>- HCC Hardship grants<br>Commission<br>Bank Interest|Year ending<br>Year ending<br>31-Jul-21<br>31-Jul-20<br>£<br>£<br>63226<br>57799<br>16743<br>79969<br>13772<br>71571<br>1235<br>6993<br>383<br>0<br>0<br>8824<br>1000<br>2500<br>1940<br>0<br>0<br>1500<br>184<br>3124<br>0<br>12824<br>0<br>132<br>317<br>2|Year ending<br>Year ending<br>31-Jul-21<br>31-Jul-20<br>£<br>£<br>63226<br>57799<br>16743<br>79969<br>13772<br>71571<br>1235<br>6993<br>383<br>0<br>0<br>8824<br>1000<br>2500<br>1940<br>0<br>0<br>1500<br>184<br>3124<br>0<br>12824<br>0<br>132<br>317<br>2|Year ending<br>Year ending<br>31-Jul-21<br>31-Jul-20<br>£<br>£<br>63226<br>57799<br>16743<br>79969<br>13772<br>71571<br>1235<br>6993<br>383<br>0<br>0<br>8824<br>1000<br>2500<br>1940<br>0<br>0<br>1500<br>184<br>3124<br>0<br>12824<br>0<br>132<br>317<br>2|
|---|---|---|---|---|
||Total Receipts||85028|91522|
||Employment costs<br>Rent<br>Insurance, Registrations, Subs<br>Equipment & Materials<br>Sundry food, Ingredients<br>Advertising<br>Repairs & Maintenance<br>IT<br>Bank Charges<br>Fundraising expenses<br>Training<br>First Aid & Cleaning<br>Communications<br>Activities<br>Misc small expenses||69952<br>2745<br>833<br>1954<br>35<br>0<br>2060<br>298<br>123<br>0<br>806<br>587<br>648<br>65<br>563|68808<br>0<br>763<br>2000<br>99<br>0<br>0<br>0<br>159<br>1917<br>239<br>646<br>741<br>348<br>269|
||Total Payments||80669|75989|





|Assets<br>Cash funds - Bank current a/c<br>- Bank savings a/c<br>Investments - Mature Jan 2021<br>Investments - Mature June 2022<br>Total Assets<br>Liabilities<br>Rent Due<br>Potential HMRC overpayment of<br>Job Retention grants<br>HMRC Tax and NI<br>Total Liabilities|As at<br>As at<br>31-Jul-21<br>31-Jul-20<br>£<br>£<br>34362<br>20261<br>0<br>34362<br>9742<br>30003<br>30000<br>30000<br>64362<br>60003<br>0<br>3500<br>0<br>5741<br>1101<br>1101<br>9241|As at<br>As at<br>31-Jul-21<br>31-Jul-20<br>£<br>£<br>34362<br>20261<br>0<br>34362<br>9742<br>30003<br>30000<br>30000<br>64362<br>60003<br>0<br>3500<br>0<br>5741<br>1101<br>1101<br>9241|As at<br>As at<br>31-Jul-21<br>31-Jul-20<br>£<br>£<br>34362<br>20261<br>0<br>34362<br>9742<br>30003<br>30000<br>30000<br>64362<br>60003<br>0<br>3500<br>0<br>5741<br>1101<br>1101<br>9241|
|---|---|---|---|
|NET ASSETS||63261|50762|



## **Notes to Accounts** 

Statement of assets and liabilities 

Funds held with a maturity in excess of 3 months are reported as investments It is assumed no liability will arise to HMRC in regards to coronavirus job grants 

One month’s PAYE payments are due to HMRC. 

## **Richard Lyon PK Treasurer September 2021** 



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