2024-03-31-accounts - Friends Of Wyndham House Surgery

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The Friends of Wyndham House Surgery

Report for the Year Ending 31st March 2024

Charity Registration Number: 1048253

Address:

Wyndham House Surgery, Silverton, Exeter, Devon EX5 4HZ

Objects:

To preserve and protect the health of patients and all those within the catchment area of Wyndham House Surgery by providing and assisting m the provision of facilities, grants, loans, support services and equipment not normally provided by the statutory

To advance the education of the public in health care by carrying out research, publishing and distributing the results.

Members:

Mr M Shipton - Chairman Mr R K Higman - Vice Mr M W Holt ~- Secretary Mr GC Jones ~ Treasurer Mr J A Baynes-Reid Ms K Goldby Mrs L C Mottram MrN J Wendover Mr PR Kidds Membership Secretary

Notes: - The Friends of Wyndham House Surgery is a Non-Incorporated Association regulated by Constitution dated 28 November 2018.

four meetings in each calendar year. Decisions are determined by the majority of Trustees present at any meeting who are entitled to vote and a quorum is five members of the committee.

Ali Trustees give their time freely and no remuneration to them was made in the year. Also Trustees are required to disclose any conflicts of interest and to withdraw from any decisions where such a conflict may arise.

The Chanity qualifies as a Financial Institution under Intemational Common Reporting Standards, but makes no payments to recipients who are tax resident in CRS reportable jurisdictions.

The Charity is a grant giving orgamisation with no employees, and there were 71 members with voting rights at the year end.

2023 financial figures are shown in brackets for comparison.

Page I

Income for the twelve months was £31,002 (£28,794) and expenditure was £27,843 (£15,420) giving an excess of income over expenditure of £3,159 (£13,373).

As usual with accounts on a cash basis there are some late costs from the previous year included in these figures, while quite a number of expenses for this year have not yet been submitted while some costs relate to two years. Our generous donations included £2,680 (£1,165) that qualifies as Gift Aid and a further £6,520 (£5,330) for the Gift Aid Small Donations Scheme.

The value of the Investment Portfolio, professionally managed by Brewin Dolphin Ltd, was £554,132 (£508,433). The income from this provides us with a significant part of our revenue whilst this capital, along with our CCLA deposit fund, acts as a contingency reserve in the years in which expenditure exceeds income. All our funds are unrestricted.

Silverton Link Up patient transport scheme and “Bertie” prescription delivery service continue to run very successfully along with Balance Classes, Over 65’s Keep Fit, Baby Weigh and Stay group and a regular menopause group which meet every 2 months. The Tai Chi classes adapted to include Qigong and we also initiated a seated yoga for the less able. The Silverton Memory Café continues its good work and we were happy to assist with grants to cover their venue rental. The Wellbeing Co-ordinator has been very busy at keeping in touch by telephone and with home visits and the Film Club continues to be a success with the additional benefit of improving social interactions. The Digital Social Prescribing project, aiding people unfamiliar with modern technology, also continued to give help and advice. This year we approved grant aid for limited introductory grants for newly diagnosed patients to have early access to introductory rehab cycling sessions with Freetrike of Silverton, which provides supervised cycling for disabled people on purpose made cycles. Their major groups of clients are Strokes, Parkinson's Disease, Multiple Sclerosis, Dementia, Alzheimer’s, Head Injury and Cancer. No one has yet to take up the offer.

We are grateful for the receipt of £786.00 from Transport For Your Community, and £425.00 raised from a plant sale organised by Doreen Beer and family with the proceeds being donated to the Friends. As always we are grateful for the generous gifts from all our donors.

The trustees endeavour to regularly obtain feedback from beneficiaries of the Friends activities. Yet again there was no negative feedback in the current year.

We are grateful to all our trustees and other participants at committee meetings for their support and to record our thanks to the many volunteers and suppliers who give assistance to all these projects for which we provide grant aid.

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| \Li,we THA M Shipton C ove= GC Jones
] Chairman Treasurer
Date: % ; ) ; L&
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Page 2

Notes to the Accounts

Related Party Transactions

In the financial year to March 2024 payments were made:

Direct to Patricia Jones, who is married to	this charity’s Treasurer, for expenses involved to support	this charity’s Treasurer, for expenses involved to support	this charity’s Treasurer, for expenses involved to support
the role of WellbeingCo-ordinator fortheWyndham	Wyndham House Surgery inthis area, andasagreedand
regularly reviewedby all trustees and in line withourpolicyon“Conflicts ofInterest”. Detailed
expense claims, whichcovered adedicated mobiletelephone, travelexpensesand ancillaryexpenses
were submitted quarterlyandweresigned	offbythechairoftheFriends orother authorisedtrustee
but neverby the Treasurer.
Donations:			YearEnd 31%March2024
	No.	£	£
In Memoriam
Donations £500+	1		500.00
Donations £300-£399	2		682.55
Donations £200-£299	1		275.50
Donations £100-£199	2		318.70
Other Donations below£100.00	5		140.00
Total			1,916.75
Government Grants
TransportForYourCommunity	1		786.00
Total			786.00
Hypothecated Small Donations
Bertie	6		175.00
Balance Classes	Il	1,096.10
Wellbeing	4		412.00
Link Up (Christopher HillCharity) 1			200.00
LinkUpPlant Sale	I		425.00
LinkUpPassengerDonations	28	5,063.90
Total			7,372.00
General Donations
Donations over £500.00	1	1,000.00
Donations £200-£299	4	900.00
Donations £100-£199	4	400.00
Other Donationsbelow £100.00	4]	831.38
Total			3,131.38
Total all Donations			13,206.13
Items Purchased intheyear fortheuseofWyndhamHouse		HouseSurgeryand grant aidedbythe Friends
ABPI BloodPressure Monitor			3,654.00
Extra Cuffs forabove			258.00
			3,912.00

Page 3

Policies

The charity has detailed written policies which are reviewed annually, usually at the February meeting. A brief summary follows:-

Anti-corruption & Bribery

Bullying and Harassment Tainted Donations

Code of Fundraising Practice

The charity has initiated a policy reflecting the Code of Fundraising Practice as issued by the Fundraising Regulator, but owing to the small amount of active fundraising taking place (under £1,000), as opposed to unsolicited donations received, the committee voted not to register with the Fund Raising Regulator, but to use its guidelines.

Complaints Policy

The charity has an individual trustee who is tasked to consider any complaints. These should be reported either direct to a trustee or at Surgery reception.

Conflicts of Interest

Trustees declare any conflicts and take no part in discussions or voting unless invited to provide information. A register is kept of any potential conflicts of interest.

Data Protection Policy

The charity is committed to processing data in accordance with its responsibilities under the GDPR introduced in May 2018. The trustees are also committed to ensuring that personal data is held with integrity and appropriate confidentiality.

Financial Control Procedures and Reserves Policy

The charity has a detailed financial monitoring and controls policy, along with grant making guidelines, control accounts, reserves, tainted donations and internal financial control policies.

Fit & Proper Person Declarations

All trustees are required to sign declarations under Charity Commission Annex A.

Health & Safety

The charity has a comprehensive set of Health & Safety policies to cover its varied activities.

Investment Policy

The charity has a detailed Investment Policy developed with its independent Investment Manager.

Management of Risks - The charity policy includes a risk register for all its activities.

Policy for the Employment of Paid Staff - The charity has no employees.

Privacy Policy

The charity has a detailed policy and complies with the General Data Protection Regulations which is applied to information we collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

Safeguarding Vulnerable People Policy

The charity has a detailed policy for safeguarding vulnerable people.

Volunteer Policy

The charity has a general 11 point policy for volunteers with more detailed policies for individual activities.

Page 4

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Ne} @ on Ss WF

Independent examiner's report to the trustees of

The Friends of Wyndham House Surgery

I report on the accounts of the Trust for the year ended 31 March 2024, which are set out on pages 5 to 6 with notes on page 3.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;

to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met: or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Paul Webster

Relevant professional qualification or body: Retired Bank Official, formerly Associate of the Institute of Bankers.

Address: Old Orchard, Church Road, Silverton, Exeter EXS 4HS

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