## **Trustees’ Annual Report for the period** ## **From 01/04/2021 To 31/03/2022** ## **Charity name: Friends of Mary Rose Academy** ## **Charity registration number: 1048183** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 (a) Membership will be open to all
the charity as set out in its persons wishing to become a
governing document “Friend” of the said organisation.
Summary of the main Para 1.17 and The Annual General Meeting is to be
1.19
activities in relation to those held in April of each year, the purpose
purposes for the public of this being
benefit, in particular, the (a) To receive and pass the audited
activities, projects or
accounts for the financial year
services identified in the
ending 31 March
accounts.
(b) To elect the officers named in fair
of this constitution.
(c) To appoint an independent auditor.
(d) To consider and implement any
amendments and additions to the
constitution.
All registered members shall receive
written notifications of the AGM and
shall be entitled to attend the meeting
and vote for committee members. Such
notifications to be sent out at least
fourteen days before the date of the
meeting. Proposals to amend or to add
to the constitution are to be received
by the secretary of the said
organisation, at least twenty days
before the date of the AGM.
Statement confirming Para 1.18 N/a
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
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||SORP reference|| |---|---|---| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|To work together to raise funds for all
pupils at MRA to purchase resources to
improve their education and wellbeing
during their time spend at Mary Rose
Academy.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|A small loss of funds in the year however
still stable.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held within the Charities
Bank Account for future use.| |Amount of reserves held|Para 1.22|£45,302| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|N/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/a| ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s SORP reference
trusts:
Type of governing document Para 1.25 Constitution, see below.
(trust deed, royal charter)
How is the charity Para 1.25 Unincorporated.
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 The officers shall consist of;
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|Description of charity’s
trusts:
SORP reference|Description of charity’s
trusts:
SORP reference|Description of charity’s
trusts:
SORP reference| |---|---|---| |Type of governing document
(trust deed, royal charter)
Para 1.25
Constitution, see below.||| |How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25
Unincorporated.||| |Trustee selection methods|Para 1.25|The officers shall consist of;| |including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees||Chair, Vice Chair, Treasurer, Secretary
and a minimum of six committee
members elected at the AGM and
eligible for re-election.
Committee meetings are to be held at
Mary Rose Academy. A sub-committee
may be formed at any time for specific
purpose with an officer from the
committee acting as chair.
Nominations for the officers and
committee members shall be accepted
up to and including the time of the
AGM.
The committee shall have the power to
co-opt up to two additional members
and fill any vacancies arising during the
year.| ## **Reference and Administrative details** |Charity name|Friends of Mary Rose Academy| |---|---| |Other name the charity uses|Mary Rose Academy| |Registered charity number|1048183| |Charity’s principal address|Gisors Road
Southsea
Hampshire
PO4 8GT| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Shelley Bonner Secretary
2 Jacqueline Munro Chair
3 Sara Clark Secretary
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Collection Tins
Collection Buckets| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/a** ## **Other optional information** **N/a** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|| |---|---| ||Shelley Bonner| ||
Secretary| ||20/03/2023| ||20/03/2023| **CONSITUTION** 1. The official name shall be “Friends of Mary Rose Academy” ## 2. MEMBERSHIPS - (b) Membership will be open to all persons wishing to become a “Friend” of the said organisation. ## 3. ANNUAL GENERAL MEETING The Annual General Meeting is to be held in April of each year, the purpose of this being - (e) To receive and pass the audited accounts for the financial year ending 31 March - (f) To elect the officers named in fair of this constitution. - (g) To appoint an independent auditor. - (h) To consider and implement any amendments and additions to the constitution. All registered members shall receive written notifications of the AGM and shall be entitled to attend the meeting and vote for committee members. Such notifications to be sent out at least fourteen days before the date of the meeting. Proposals to amend or to add to the constitution are to be received by the secretary of the said organisation, at least twenty days before the date of the AGM. 4. OFFICERS The officers shall consist of; Chair, Vice Chair, Treasurer, Secretary and a minimum of six committee members elected at the AGM and eligible for re-election. Committee meetings are to be held at Mary Rose Academy. A sub-committee may be formed at any time for specific purpose with an officer from the committee acting as chair. Nominations for the officers and committee members shall be accepted up to and including the time of the AGM. The committee shall have the power to co-opt up to two additional members and fill any vacancies arising during the year. ## 5. VOTING AT MEETINGS - (a) Voting at meeting, other than for the election of officers, shall be show of hands, but the chair at his/her discretion may direct a ballot to be taken if requested to do so by one third of the members present. Voting at the AGM and EGM’s are valid only from members of the said organisation. Voting at committee meetings are valid only from the elected officers and committee members. ## 6. ACCOUNTS - (a) A bank account is held with with the Lloyds Bank and cheques must be signed by any two of the following; Treasurer, Chair or Secretary. - (b) Accounts to be audited annually prior to the AGM. - (c) The Treasurer shall give a financial report at each committee meeting and shall submit a statement of accounts if the chair requests it. - (d) Proper books shall be kept by the Treasurer showing:- - 1 All monies received and expended by the said organisation - 2 All sales and purchases of the said organisation - 3 All assets and liabilities of the said organisation. ## 7. QUOROM (a) The quorum at a committee meeting shall be four. - (b) The quorum at an AGM and EGM shall be not less than 6. ## 8. EXTRAORDINARY GENERAL MEETING An extraordinary general meeting of the “Friends of Mary Rose Academy” may be summoned at any time by the chair of the said organisation or by not less than one fifth of the subscribing Membership, who shall send a written request to the secretary of the said organisation to convene such a meeting. The request shall be laid before the Chair who shall authorise the holding EGM within twenty eight days of the receipt of such a request. The business of the meeting shall be set out in the notice convening the meeting and at east fourteen days’ notice shall be given of the EGM. Where, however, in the judgement of the officers of the committee an emergency has arisen demanding an immediate meeting, notice shall be such as they deem to be sufficient. ## 9. MINUTES - (a) Minutes of the AGM and EGM and committee meeting to be taken by the secretary. - (b) The minutes of the previous meeting to be read, agreed and then signed by the chair, if being deemed a true account of that meeting by a majority of those present of either the Committee, AGM or EGM. ## 10. AIMS The aims of the said organisation shall be to advance the education of the pupils of Mary Rose Academy by providing and assisting in the provisions of the facilities for education and as ancillary thereto; - (a) To foster more extended relationships between the parents, staff and others associated with the school. - (b) To engage in activities which support the school and promote the welfare of the pupils attending it. - (c) To help raise funds in order achieve the foregoing aims. All such foods will be applied to the furtherance of aims as stated in 10. The objects shall not be altered except by special resolution and after the content of which has been communicated to the Charity Commissioners. Amendments to the constitution are made by resolution of an EGM called for the purpose or at an AGM. 11. Charity status shall be maintained, charity number:- 1048183. 12. Upon dissolution of the said organisation any assets remaining after all debts and liabilities have been met shall be given to Mary Rose Academy. CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a For the period from To Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds La$tyear tv the nearest to the nèarpst£ to the nÈare5t£ toth• nèarost£ to the nearest£ A1 Receipts Donations Lottery Fund$ Raised 20.310 470 2fj,310 470 8.545 Sub total(Gross incoma for ARJ 29.325 29325 A2 Asset and investment sales, (see table). Sub totsl 29.325 29,32S A3 Pa￿nents Raffle Fees Donallons SolèntPlayground 40 266 30,MO 266 30.QIO Sub total 30,3Q6 30,306 A4 Asset and invtstrnent purchasos. (see table Sub total Total payments 30,306 30.806 Net of re¢eipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds thi$ year end 981 981 46.283 45,302 46283 45,302 CCXX Rl a¢counts ISSI 1V0312023 Section B Statement of assets and liabilities at the end of the period Categories Unrestricted fund$ Restrictsd funds to nearest£ Details Endowment fun¢Js to nearÈsl£ B1 Cash funds to n8arest£ Uoyds BankAc¢ount 45,302 Total cash funds 45,302 14reo b*3rEe$vitth recèiptsand Pffjments a(wunKsll Unrestricte(I funds to near*st£ Rostricted funds to nèarest£ Endowment funds to nearegt e Det311s B2 Other monetary asset$ Detai18 Fund tv which ag¥et belon urront valu tional Costlopt¢onaD Details Fund to which asset b*lo Current value tional B4 Assets retainèd for the charitys own use Costloptionall Derails Fund to which Yelatès Am&untdue tional Wh@n due ional BS LSabilitie5 Signed by on& ortKD tntstees on beham of all the knJstee8 Slgnattsre Prtnt Namè Dale of roval 17103A2023 CCXX R2 a¢￿Unts ISSI 1510312023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report lo the trustees On accounts for the year ended 31°, March 2022 Charity no (if any) 1048183 Set out Dn pages I report to the trustees on rny examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of Ihe accounts in accordance wilh the requirements of the Charities Act 2011 (Jhe Act.). I report in respect of my 8xamination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{51(b) of the Act. Independent The charity's gross income did not exceed £250,000 and l am qualified to examiner's statement undertake the examination by being a qualtfied member of the Institute of Chartered Accountsnts in England and Wales. I hav6 complet8d my examination. I confimi that no material matters have come to my attention in connection wth the examination which gives me cause to believe that in, any material respect.. the accounting records were kept in accordance wth section 130 of the Chartttes Act I have no concern5 and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enablè a proper understanding of the accounts to be reached. Signed: Date: 1710312023 Name: Geoffrey Norman Bames Relevant professional qualification{s) or body (if any)- FCA I ICAEW Addres5: 12 Fratton Road Portsmouth P015BX IER Oct 2018