BULWARK COMMUNITY CENTRE Annual Report to the Management Committee October 2025
We must start by recognising the commitment and loyalty shown by our administrator Mrs Lynne Atkins, for over 30 years, before her retirement in January 2025. Mrs Atkins continues to support the Centre,
Nicky Neil took on the role of Centre Organiser in January and she has quickly settled into her new role, in particular for developing an efficient booking and invoicing procedure, and gaining grants for the enhancement of the outer gardens with the provision of new benches and a basket ball stand.
The Centre continues to provide a safe, fully accessible and diverse environment for the use of the community in providing a social, educational, and entertainment venue.
Our Wednesday lunch prepared and provided jointly by Mencap and ourselves remains highly popular helped by the new kitchen layout and equipment. Well done to Nicky and Annie on our continued 5 Star Food Hygiene rating .A Community Cohesion Grant had been obtained to assist the lunch club with tables and chairs.
Audio Visual equipment is now available in both the conference room and main hall. This is being put to good use by the Youth Group for gaming, for presentations and zoom discussions by other groups. We have resumed showing films using the new equipment.
Our Annual Open Day was affected by inclement weather but there was still a good attendance enjoying the indoor activities led by an excellent band kindly funded by Chepstow Town Council. Support for the day had also been provided by Monmouthshire Housing Association for the children’s entertainment and refreshments. .
Rentals have steadily increased, with increased awareness by the community of the facilities available following the refurbishment programme.
We are extremely grateful to the ongoing support both personally and financially from Chepstow Town Council.
On behalf of the Bulwark Community Centre Management Trust.
T.M.Wood (Secretary and Treasurer) September 2025.
BULWARK COMMUNITY CENTRE NOTES ON THE ACCOUNTS FOR THE FINANCIAL YEAR JUNE 1ST 2024TO MAY 31ST 2025
1.SUMMARY
There was a deficit for the year of £20477 largely due to the refurbishment of the kitchen – the funds for which had been reserved in the previous year. Income at £42120 included grants of £14103 Expenditure at £62597 included kitchen refurbishment costs of £16524 and £2450 consultancy fees relating to the kitchen project and recruitment of the new Centre Organiser
2. INCOME
Rentals at £25124 were 35% higher than the previous year . As mentioned above grants of £14103 were received. Additional to the £12000 Operating Grant from Chepstow Town Council £885 was received from Mon CC to fund the basketball hoop and net. Asda funded £1218 towards enhancement of the outer gardens.
Surplus funds from the weekly lunch totalled £1972
3. EXPENDITURE
Wages increased by 14% to £19148 reflecting the knock on effect of a higher minimum wage level and increased NI and Pension costs.
The much-praised kitchen refurb cost £16524. Utilities at £5878 were marginally below the previous year reflecting good housekeeping (energy savings). Maintenance at £7273 reflected a complete 5 year overhaul of the electrical installation, back payment for storage and erection of the marquees and numerous statutory servicing and safety checks. Equipment at £7334 included the installation of the Audio Visual facility in the hall - £5265. The 30 Year Open Event cost £540 with £350 funded by Chepstow Town Council.
4. RESERVES
£14000 was held in the Charities Investment Fund and is the statutory requirement of the Charity Commission. Funds were transferred from The Lloyds Saving (Refurbishment) Account to pay for the kitchen and other projects leaving £7796 for further projects.
5. CURRENT AND FUTURE PROSPECTS
Recent trends show rentals continuing to increase as the benefits of the refurbishments continue to attract new users. This gives us confidence to progress with further improvements.
T.M. WOOD Treasurer, for the Annual General Meeting to be held on 13th October 2025.
| BULWARK COMMUNITY CENTRE ACCOUNTS | BULWARK COMMUNITY CENTRE ACCOUNTS | BULWARK COMMUNITY CENTRE ACCOUNTS | BULWARK COMMUNITY CENTRE ACCOUNTS | BULWARK COMMUNITY CENTRE ACCOUNTS | |||
|---|---|---|---|---|---|---|---|
| FINANCIAL YEAR 1ST JUNE 2024 TO 31ST MAY 2025 | |||||||
| INCOME | EXPENDITURE | ||||||
| Grants | |||||||
| Chepstow Town Council | 12000 | refurbishment(kitchen refurb) | 16524 | ||||
| Mon Cty Council | 885 | Wages | 19148 | ||||
| Asda | 1218 | consultancy fees | 2450 | ||||
| Utilities | 5878 | ||||||
| Total Grants | **14103 ** | Maintenance | 7273 | ||||
| Rentals | **25124 ** | Insurance | 1668 | ||||
| café cash | **1973 ** | Rates | 1213 | ||||
| Charity Fund Interest | **606 ** | Equipment | 7334 | ||||
| Other income | **314 ** | Events | 540 | ||||
| Web/publicity | 90 | ||||||
| Deficit for theyear | **20477 ** | Cleaning etc supplies | 217 | ||||
| Other expense | 262 | ||||||
| 62597 | 62597 | ||||||
| Balance brought forward | 58956 | ||||||
| Less deficit for theyear | 20477 | ||||||
| 38479 | |||||||
| Represented by | |||||||
| Charity Fund Investment Ac | 14000 | ||||||
| Lloyds "Saving Account" ** | 7796 | ||||||
| current account | 16683 | ||||||
| 38479 | |||||||
| **Lloyds Saving Account( includes funding for future refurbishment costs) | |||||||
| b/fwd from 2024 | 28215 | ||||||
| Interest | 193 | ||||||
| transferred to current account(net) | 20611 | ||||||
| 7796 | |||||||
| T.M.WOOD | |||||||
| TREASURER FOR THE AGM OCTOBER 2025 | |||||||
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kK CHARITY COMMISSION FOR ENGLAND AND WALES
: Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of |BULWARK COMMUNITY CENTRE MANAGEMENT TRUST
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On accounts for the year | 315’ MAY 2025 Charity no | 1048141 |
ended (if any)
Set out on pages |/N Cone 2 EX PENKITURE LumMaAAY, Mon May
EnTAIE? AMA BANK SPade yen as
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (otherthran-+hatdiseltosed-tetew *) in connection with the examination which gives me cause to believe that in, any material respect:
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e accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Relevant professional qualification(s) or body wv (if any):
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Address:| /¥ CauREL Park
CHEPS Taw NPi6G GEA.
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October 2018
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