## **Trustees’ Annual Report for the period** **From 01/09/2022 Period start date To 31/08/2023 Period end date** ## **Charity name: Chieveley Pre-School** ## **Charity registration number: 1048094** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-school are to enhance
the development and education of children
primarily under statutory school age by
encouraging parents to understand and
provide for the needs of their children
through community groups and by:
(a) offering appropriate play, education and
care facilities, family learning and extended
hours groups, together with the right of
parents to take responsibility for and to
become involved in the activities of such
groups, ensuring that such groups offer
opportunities for all children whatever their
race, culture, religion, means or ability;
(b) encouraging the study of the needs of
such children and their families and
promoting public interest in and recognition
of such needs in the local areas;
(c) instigating and adhering to and furthering
the aims and objects of the Pre-school
Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The aim of the pre-school is to provide care
and education to children aged 2-5, mainly
through play-based activities. The pre-
school receives funding from the local
council to provide equipment, resources
and qualified staff to care for the children,
all of whom come from the local area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The committee members are aware that
‘having regard’ to the commission’s public
benefit guidance means that they able to
show that:| • they are aware of the guidance • they have taken it into account when making a decision to which the guidance is relevant • if they decide to depart from the guidance, they have a good reason for doing so ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The pre-school charity has provided around
20 children this year with many activities
and opportunities which have contributed to
their development, increasing their
confidence to move on to school.
The pre-school provision allows for parents
to work during the hours their child attends.
This provides income for families and
greater levels of opportunity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The pre-school is central to the village
community and has consistently increased
the number of children on the books since
reopening after a period of closure in
Jan/Feb of this financial year. The number
of children on the books for the new
academic year is significantly higher and
the financial position is significantly
improving due to ongoing fundraising and
an increase in funding with the number of
increased pupils. Although this was a
difficult financial year due to closure of the
Pre-School, we have entered in to the next
financial year in a much securer financial
position.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Over the last few years the financial results
of
the
pre-school
have
been
very
challenging due to external factors such as
government funding and energy running
costs. In particular our revenue can vary
enormously. This is because numbers of
children vary due to demographic reasons
together with the admissions policy of local
schools. However, we have not needed to
access our financial reserves and these
remain intact.
The committee has agreed that the pre-
school should aim to hold reserves covering
6 months of expenditure. This level will give
the committee enough time to adjust
expenditure plans and seek alternative
sources of revenue if a major problem
should arise.| |Amount of reserves held|Para 1.22|£18,034| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: Child fees and Nursery Education Grant The charity’s principal sources of funds (including Para 1.47 any fundraising) No investments made or planned Investment policy and objectives including any Para 1.46 |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|Largest risk of loss of funding from low
pupil numbers. However, we have entered
the next financial year with a good number
of pupils and in a good position| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee members shall be elected
for one year at the Annual General Meeting.
Retiring Committee members are eligible for
re-election unless they have already served
on the Committee in any capacity for ten
consecutive years.
Co-opted members may join at any time on
the invitation of the Committee but shall
retire at the next Annual General Meeting.
No co-opted member shall serve for more
than six consecutive years.
In the event of the death or resignation of an
elected Committee member, the vacancy
shall be filled until the next Annual General
Meeting by a Family Member or an Affiliate
Member appointed by the Committee.
All Committee members will have one vote
each at Committee meetings. In the event of
a tie the Chair of the Committee has a
second or casting vote.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Chieveley Pre-School| |---|---| |Other name the charity uses|| |Registered charitynumber|1048094| |Charity’s principal address|Chieveley Pre School
School Road
Chieveley
West Berkshire
RG20 8TY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Nicola Charles||1/9/22 to 25/1/23|Pre-School Committee| ||Josie Herbert||1/9/22 to 5/12/22|Pre-School Committee| ||Dan Barrett||6/12/22 to 25/1/23|Pre-School Committee| ||Alexandra Williams||1/9/22 to 25/1/23|Pre-School Committee| ||Katie Karpinski||25/1/23 onward|Pre-School Committee| ||Catherine Hobbs||25/1/23 onward|Pre-School Committee| ||Jillian Hobbs||25/1/23 onward|Pre-School Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Katie Karpinski Catherine Hobbs Jillian Hobbs Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Sandra Turner – Pre-School Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Jillian Hobbs|Catherine Hobbs| |---|---|---| ||Jillian Hobbs|Catherine Hobbs| ||
Chair|Treasurer| ||15/07/24|| ||15/07/24|| Autumn Sprlng Summer Actual Actual Actual Actual 2023 2022 2021 2020 INCOME Fees 11.612.34 5.226.25 4.151.60 Relunded Fees -3,905.23 Nursery Education Grant 14,542.65 8,300.24 4.827.22 Fundraising 967.49 288.63 1,323.69 Grants 235.68 Donations Other 20,990.19 -3,905.23 27.670.11 2,579.81 235.68 751.74 1,405.93 29,164 19,783 19,573 60,636 83.404 49,124 4,226 5,855 2,528 3,995 3,765 751.74 82.39 1,323.54 40 643 455 50 27,204.87 11.985.17 10,538.19 49,728.23 94.895 113.492 75.040 EXPENDITURE Premises Rent Wageslstaff Costs Training Consumables Equipmeni Fundraisingcosts Administration Insurance Advertislng Other 2,815.00 3,638.00 3,125.00 25,346.20 16,935.42 15.054.96 532.00 358.00 95.00 664.03 959.45 406.58 112.49 9,578.00 57.336.58 985.00 2,030.06 112.49 30.00 2,000.40 832.55 317.00 738.29 8,907 3,250 5,950 72.510 75.204 51.605 398 701 496 5,988 4,639 698 2,414 8.610 60 5,123 810 545 674 126 853 30.00 511.57 35.00 150.00 604.27 797.55 17.00 884.56 935 761 654 400 1,129 150.00 610.00 78.29 50.00 320 30.806.29 23.387.98 19,766.10 73,960.37 97,234 94,420 62,584 Net Surplus l Deflclt .3,601.42 -11.402.81 -9,227.91 -24.232.14 -2.339 19.072 12.456 Openlng bank account Closln8 bank account 26,576.56 22,975.14 11,572.33 22,975.14 11,572.33 2,344.42 26,576.56 2,344.42 34,540 15.468 3,012 26.$77 34,540 15.468 RESERVES Opening ReseNes Transferred from Bank | Bank Interest Closlng ReseNes 17.924.80 17.943.15 17,980.25 17,924.80 12,300 5,439 186 17,925 12,300 12,300 18.35 37.10 54.08 109.53 18,034.33 17,943.15 17,980.25 18,034.33 12,300 12,300 Total cash blf Total cash clf 44.501.36 40.918.29 29,552.58 40,918.29 29,552.58 20,378.75 44,501.36 20.378.75 46,840 27.768 15,312 44.501 46.840 27.768 Autumn Sprlng Summer Actual Actual Aetual Actual 2023 2022 2021 2020 INCOME Fees Refunded Fees Nursery Education Grant Fundralslng Grants Donatlons Other 11,612.34 5,226.25 4,151.60 -3,905.23 14,542.65 8,300.24 4,827.22 967.49 288.63 1,323.69 235.68 20,990.19 -3,905.23 27,670.11 2,579.81 235.68 751.74 29,164 19,783 19.573 60,636 83,404 49,124 4,226 5,855 2.528 3,995 3,765 751.74 82.39 1,323.54 40 1,405.93 643 455 50 27,204.87 11,985.17 10,538.19 49,728.23 94,895 113,492 75,040 EXPENDITURE Premises Rent 2,815.00 3,638.00 3,125.00 Fl-: 9,578.00 57,336.58 985.00 2,030.06 112.49 30.00 2,000.40 832.55 8,907 3,250 5,950 72,510 75,204 51,605 398 701 496 5,988 4,639 698 2,414 8,610 674 60 126 5,123 853 810 654 Wageslstaff Costs Trainine Consumables Equipmenl Fundralslng Costs Administralion Insurance 25,346.20 16,935.42 15.054.96 532.00 358.00 95.00 664.03 959.45 406.58 112.49 30.00 511.57 35.00 604.27 797.55 884.56 935 761 Advertising Other 150.00 17.00 150.00 317.00 738.29 545 480 400 1,129 610.00 78.29 50.00 320 30,806.29 23,387.98 19,766.10 73,960.37 97,234 94,420 62,584 Net Surplus l Deflcfit -3,601.42 -11,402.81 -9,227.91 -24,232.14 -2,339 19.072 12,456 Openine bank account Closlng bank account 26,576.56 22,975.14 11,572.33 22,975.14 11,572.33 2,344.42 26,576.56 2,344.42 34,540 15,468 26,577 34,540 3,012 15,468 RESERVES Opening ReSelVeS Transferred from Bank Bank Interest 17,924.80 17,943.15 17.980.25 17,924.80 12,300 5,439 186 12,300 12,300 18.35 37.10 54.08 109.53 Closlng Reseryes 17.943.15 17,980.25 18.034.33 18.034.33 17.925 12.300 12,300 Total cash blf 44.501.36 40,918.29 29.552.58 40,918.29 29,552.58 20.378.75 44,501.36 20,378.75 46,840 27,768 44,501 46,840 15,312 27,768 Total Cash elf I have fevlewed the accounts ol ChleveLey Pre-school playgroup together wlth Ihe books and receipts supplleij to me. To the best of my information and belief the said accounts refiectthe totsls for the year ended 31 August 2023 an(J the State of affalrs at that dale.