## **Trustees’ Annual Report for the period** **From 01/09/2020 Period start date To 31/08/2021 Period end date** **Charity name: Chieveley Pre-School** ## **Charity registration number: 1048094** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-school are to enhance
the development and education of children
primarily under statutory school age by
encouraging parents to understand and
provide for the needs of their children
through community groups and by:
(a) offering appropriate play, education and
care facilities, family learning and extended
hours groups, together with the right of
parents to take responsibility for and to
become involved in the activities of such
groups, ensuring that such groups offer
opportunities for all children whatever their
race, culture, religion, means or ability;
(b) encouraging the study of the needs of
such
children
and
their
families
and
promoting public interest in and recognition
of such needs in the local areas;
(c) instigating and adhering to and furthering
the aims and objects of the Pre-school
Learning Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The aim of the pre-school is to provide care
and education to children aged 2-5, mainly
through play-based activities. The pre-school
receives funding from the local council to
provide equipment, resources and qualified
staff to care for the children, all of whom
come from the local area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The committee members are aware that
‘having regard’ to the commission’s public
benefit guidance means that they able to
show that:| - they are aware of the guidance - • they have taken it into account when making a decision to which the guidance is relevant - • if they decide to depart from the guidance, they have a good reason for doing so **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The pre-school charity has provided around
30 children this year with many activities and
opportunities which have contributed to their
development, increasing their confidence to
move on to school. The pre-school also
supports children with SEND and has seen a
marked difference in their personal
development.
The pre-school provision allows for parents
to work during the hours their child attends.
This provides income for families and
greater levels of opportunity.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The pre-school is central to the village
community and has a waiting list for children
wanting to attend. With ongoing fundraising
and an increase in funding this year, the
charity is in a secure financial position.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Over the last few years the financial results
of the pre-school have been very challenging
due to external factors such as government
funding and energy running costs. In
particular our revenue can vary enormously.
This is because numbers of children vary
due to demographic reasons together with
the admissions policy of local schools.
The committee has agreed that the pre-
school should aim to hold reserves covering
6 months of expenditure. This level will give
the committee enough time to adjust
expenditure plans and seek alternative
sources of revenue if a major problem
should arise.| |Amount of reserves held|Para 1.22|£12,299.84| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee members shall be elected
for one year at the Annual General Meeting.
Retiring Committee members are eligible for
re-election unless they have already served
on the Committee in any capacity for ten
consecutive years.
Co-opted members may join at any time on
the invitation of the Committee but shall
retire at the next Annual General Meeting.
No co-opted member shall serve for more
than six consecutive years.
In the event of the death or resignation of an
elected Committee member, the vacancy
shall be filled until the next Annual General
Meeting by a Family Member or an Affiliate
Member appointed by the Committee.
All Committee members will have one vote
each at Committee meetings. In the event of
a tie the Chair of the Committee has a
second or casting vote.| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Chieveley Pre-School| |---|---| |Other name the charity uses|| |Registered charitynumber|1048094| |Charity’s principal address|Early Years Centre
School Road
Chieveley
West Berkshire
RG20 8TY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JennyHopps|||Pre-School Committee| ||Catherine
Baxendale|||Pre-School Committee| ||Tricia Johnson|||Pre-School Committee| ||Grainne
Fitzmaurice|||Pre-School Committee| ||TBC (Currently
vacant and being
advertised)|||Pre-School Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Jenny Hopps Catherine Baxendale Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Jenny Hopps|Catherine Baxendale| |---|---|---| ||Jenny Hopps|Catherine Baxendale| ||
Chair|Treasurer| ||23/05/22|| ||23/05/22|| ## CHIEVELEY PRESCHOOL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31ST AUGUST 2021 ||||||Autumn
Actual|Spring
Actual|Summer
Actual|Actual
2021||2020||2019|2018| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |INCOME|||||||||||||| |`Fees:`
Nursery
Education
Fund
Raising
Grants
Donations
Other||Grant|||7,441
30,734
257
1
,534|6,846
11,419
280
2,161|5,496
41
,252
5,318
300
455|19,783
83,404
5,855
3,995
455
19,573
49,124
2,528
3,765
50||||19,970
42,859
5,171
714|18,869
39,483
7,521
220
109| ||||||39,967|20,705|52,821|113,492||75,040||68,714|66,202| |EXPENDITURE|||||||||||||| |Rent/
Premises
Wages/Staff
Costs
Training
Consumables
(inc.
Equipment
Fund
Raising
Costs
Administration
Insurance
Other|Milk)||||22,537
390
1,096
497
70
20|18,544
145
2,280
5,384
177|3,250
34,122
166
1
,263
3,226
261
691
300|3,250
75,204
701
4,639
8,610
935
761
320||5,950
51
,605
496
698
674
126
853
654
1,129||6,999
56,553
761
1
,656
1
,366
136
1
,075
647
100|6,
999
54,607
480
1
,438
458
55
1,124
643| |Advertising||||||||||400||834|706| ||||||24,611|26,530|43,279|94,420||62,584||70,128|66,538| |Surplus
/
(deficit)
for|||
the|
year|15,356|(5,825)|9,542|19,072||12,456||(1,414)|(337)| |Transferred
to
reserves|||||||||||||4,000| |Funds
C/F
from
last
year|||||||||||||| |Opening
bank
account|||||34,540|49,896|44,071|15,468||3,012||4,426|763| |Closing
bank
account|||||49,896|44,071|53,612|34,540||15,468||3,012|4,426| |Opening
Reserves
Transferred
from
Bank
Interest
Earned|||||12,300|12,300|12,300|12,300||12,300||12,300|16,252
(4,000)
48| |Closing
Reserves|||||12,300|12,300|12,300|12,300||12,300||12,300|12,300| |Total
cash
b/f|||||46,840|62,196|56,371|27,768||15,312||16,727|17,015| |Total
cash
c/f|||||62
196|56
371|65
912|46
840||27
768||15
312|16
727| I have reviewed the accounts of the Chieveley Preschool Playgroup together with the books and vouchers supplied to me. To the best of my information and belief the said accounts reflect the surplus for the year ended 31 August 2021 and the state of affairs att at date. Michael Weeks March 2022 ## CHIEVELEY PRESCHOOL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR TO 31ST AUGUST 2021 ||||||Autumn
Actual|Spring
Actual|Summer
Actual|Actual
2021||2020||2019|2018| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |INCOME|||||||||||||| |`Fees:`
Nursery
Education
Fund
Raising
Grants
Donations
Other||Grant|||7,441
30,734
257
1
,534|6,846
11,419
280
2,161|5,496
41
,252
5,318
300
455|19,783
83,404
5,855
3,995
455
19,573
49,124
2,528
3,765
50||||19,970
42,859
5,171
714|18,869
39,483
7,521
220
109| ||||||39,967|20,705|52,821|113,492||75,040||68,714|66,202| |EXPENDITURE|||||||||||||| |Rent/
Premises
Wages/Staff
Costs
Training
Consumables
(inc.
Equipment
Fund
Raising
Costs
Administration
Insurance
Other|Milk)||||22,537
390
1,096
497
70
20|18,544
145
2,280
5,384
177|3,250
34,122
166
1
,263
3,226
261
691
300|3,250
75,204
701
4,639
8,610
935
761
320||5,950
51
,605
496
698
674
126
853
654
1,129||6,999
56,553
761
1
,656
1
,366
136
1
,075
647
100|6,
999
54,607
480
1
,438
458
55
1,124
643| |Advertising||||||||||400||834|706| ||||||24,611|26,530|43,279|94,420||62,584||70,128|66,538| |Surplus
/
(deficit)
for|||
the|
year|15,356|(5,825)|9,542|19,072||12,456||(1,414)|(337)| |Transferred
to
reserves|||||||||||||4,000| |Funds
C/F
from
last
year|||||||||||||| |Opening
bank
account|||||34,540|49,896|44,071|15,468||3,012||4,426|763| |Closing
bank
account|||||49,896|44,071|53,612|34,540||15,468||3,012|4,426| |Opening
Reserves
Transferred
from
Bank
Interest
Earned|||||12,300|12,300|12,300|12,300||12,300||12,300|16,252
(4,000)
48| |Closing
Reserves|||||12,300|12,300|12,300|12,300||12,300||12,300|12,300| |Total
cash
b/f|||||46,840|62,196|56,371|27,768||15,312||16,727|17,015| |Total
cash
c/f|||||62
196|56
371|65
912|46
840||27
768||15
312|16
727| I have reviewed the accounts of the Chieveley Preschool Playgroup together with the books and vouchers supplied to me. To the best of my information and belief the said accounts reflect the surplus for the year ended 31 August 2021 and the state of affairs att at date. Michael Weeks March 2022