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2023-03-31-accounts

Annual Report and Accounts 2022-2023 NHS Portsmouth Hospitals Charity Portsmouth Hospitals University NHS Trust

Contents

“

Once again, Portsmouth Hospitals Charity has worked alongside Portsmouth Hospitals University NHS Trust on some incredible projects this year, thanks to your wonderful donations.

Sometimes, it really is the small things that can make the most difference. This year, as part of our ongoing work to help improve staff rest spaces, we added a small picnic area to an underutilised part of land near our Pathology block on the Queen Alexandra Site. The first time I went to see the new area it was already packed with staff enjoying some fresh air. It was a relatively small project, but will make an ongoing difference to the staff in that area. It really demonstrated for me how even small amounts of money can make a lasting, tangible difference. I hope you enjoy reading more in this report about how you have helped!

Kate Sandys Head of Charity

04 06 08 Foreward from Our year in Trustees the Chair numbers annual report 10 12 Your support in action – There for you at every stage Enhancing patient care of life andresearch 14 18 22 Supporting Our supporters Financial review staff wellbeing 16 40 Our Cancer Charity information Support Centre

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Message from the Chair

“

We are important guardians of the kind gifts you make, and never underestimate the important role we have in stewarding donations in the best way possible. As always we are grateful for your support, and hope you will continue on a journey with us to do even more to enhance patient care and support staff.

I am delighted to introduce to you the Annual Report and the Audited Financial Statements for Portsmouth Hospitals Charity for the year ended 31 March 2023.

Firstly, I want to thank everyone who fundraised for us in 2022/23. Overall, the income received by the Charity was £1,235,000, a very slight increase on the income we received in the previous year. It is great that the Charity has been able to maintain income in a post-Covid, cost of living crisis. These gifts continue to make a huge difference to the organisation.

Maintaining income is great, but it’s the application of these funds which is our core priority. I’m pleased to say that this year nearly £1 million was spent on improving patient care and staff welfare. A huge highlight for me was officially reopening our refurbished Cancer Information and Support Centre, here on the Queen Alexandra site in February 2023.

The changes to the Centre are incredible. It is such a homely environment, and, it is a space in which we can be proud to welcome our patients for crucial advice and support. You can read more about the changes on page 16.

In addition to the major refurbishment of the centre, the Charity also continued to enhance patient care through the provision of grants to fund medical

equipment, or to find ways to make a patient’s stay with us more pleasant. One such example was the weekend of the Jubilee celebrations in 2022. when the Charity paid for all inpatients to access free TV to enjoy the concert. Being able to feel part of major national celebrations like this can make a huge difference to our patients when they are in hospital.

As a Charity, following on from the Covid pandemic we have also continued to look at ways we can support staff welfare.

Melloney Poole OBE Chair of Charity Board of Trustees

On pages 14 and 15 you will be able and the staff who care for them. We to read about how, as a Charity, we are important guardians of the kind have funded projects which both gifts you make, and never help our staff to take breaks in underestimate the important role updated rest spaces, and, show how we have in stewarding donations in we were able to reward staff as part the best way possible. of our #ProudtobePHU Awards.

As always we are grateful for your We now look to the future, and the support, and hope you will continue Charity team will, over the next year, on a journey with us to do even reset our strategy. We are keen to more to enhance patient care and explore how we work more support staff. strategically with the Trust, ensuring that charitable funds are With best wishes, utilised in the best way to bring maximum benefit to our patients, Melloney Poole OBE

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Contributions to NHS (grants paid) £791,000

Our year in numbers

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Income Expenditure Donations Contributions to NHS £151,000 (grants paid) £791,000 Legacies £657,000 INCLUDING: Paediatrics £100,000 Radiotherapy Other trading £293,000 activities Renal £82,000 £179,000 Medicine of Older People £63,000 Charitable activities (including grants received) Patient welfare £165,000 and amenity £64,000 Investment income £83,000 Staff welfare and amenity £105,000 porthosp.nhs.uk/charity | 7

Trustees Annual Report

Foreword

Key Objectives

Welcome to the Annual Report and Accounts for Portsmouth Hospitals Charity for the year ended 31st March 2023. The Accounts have been prepared by the Trustee in accordance with the accounting policies set out in Note 1 to the Accounts and comply with applicable law including the Charities Act 2011 and the Statement of Recommended Practice applicable to charities preparing their accounts, and in accordance with the Financial Reporting Standard applicable in the UK (FRS102).

Portsmouth Hospitals Charity aims to support the vision of the Trust. The Charity does this by raising charitable funds to enable the purchase of additional equipment and facilities. In providing charitable grants to the Trust, the Charity plays an integral part in providing extra funding for equipment and facilities, research and innovation, the development of services and education for patients and staff - all enabling excellence in care provision for the patient and communities served by the Trust.

The Trustee has five key objectives for the management of the Charity towards achieving its aims:

1. Stewardship of Charitable Funds

This includes ensuring sound governance and financial management of the Charity. Annual accounts should be returned to the Charity Commission on time and receive an unqualified audit report. Investment performance should be regularly reviewed and charity reserves should be appropriate to the level of annual expenditure. All expenditure by the Charity should support the aims of Portsmouth Hospitals University NHS Trust and its partners.

Outcome: Objective achieved. We have increased the level of charitable expenditure on last year. We are requesting spending plans, and, giving frequent updates to fund holders on levels of funds held. We were successful in securing a grant to recruit a Grants Officer in 2023 to further develop our grant making processes. Annual accounts filed in a timely manner once audited and expenditure and reserves reviewed. All expenditure supporting the aims of Portsmouth Hospitals University NHS Trust.

2. Provision of additional facilities and equipment

The Charity aims to commit at least 50% of total annual income towards this objective.

Outcome: Objective achieved. £855,000 was spent on contributions to the NHS as well as patient welfare and amenity. This equates to 69% of the total annual income, which was £1,235,000.

3. Support and encouragement of research and innovation

The Charity aims to commit at least 5% of total annual income towards research and service development expenditure.

Outcome: This objective was not achieved as no funds were spent on research. Research is due to form a much more focused part of the new Charity strategy in order to increase work in this area.

4. Assisting Portsmouth Hospitals University NHS Trust with its planned developments

In addition to engaging with the Trust to develop a shared case for support, the Charity will commit its unallocated reserves to support any developments, where appropriate.

Outcome: The Charity has worked with the Trust to support developments, for example, the Cancer Information and Support Centre, as well as launching our ‘Dragons‘ Den‘ process to release unrestricted funding for use across the hospital for the benefit of patients, visitors and staff.

Funds are held for any charitable fund purpose or purposes relating to the services provided by Portsmouth Hospitals University NHS Trust.

5. Maximising the Charity’s fundraising potential

The Charity will invest in fundraising to proactively seek new income and set realistic fundraising targets.

Outcome: Despite the challenges of Covid and the cost-of-living crisis, income to the Charity was maintained. Future investment in the income generation capacity of the fundraising team is being scoped as part of our new strategy. Investment has also been secured to increase the Charity‘s onsite branding to further awareness of the cause, and, in a legacy fundraising strategy to help develop this area in to the future.

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Your support in action: Enhancing patient care and research

Throughout 2022-23, your generous donations allowed us to fund a wide range of projects that enhance patient care and research across the Trust.

Meet Zoe

Thanks to the purchase of two RockinR transportable gaming carts by our charity, patients can now play a variety of Xbox or Nintendo Switch games from their bedside. For Zoe, this has been a welcome addition.

Zoe Parton is a Paediatric Emergency Department Play Specialist at Queen Alexandra Hospital. As one of our hospital's Charity Champions, she’s a big advocate for us, including being proactive in raising funds to enhance patient care within her department.

" Items such as these are not currently funded as standard equipment by the NHS. So the impact these gaming carts will have on children is huge and will benefit a large number of patients." - Zoe

In early 2023, Zoe and her team were delighted to receive some gaming equipment to enable young patients to play their favourite video games.

Supporting the Respiratory Research team

The new Cytospin 4 Cytocentrifuge model - pictured above left and the Lifestart resuscitation units - pictured above right

Differential Counts analysed from

Research and innovation forms an integral part of Queen Alexandra Hospital‘s work.

donations into our Neonatal

patient samples prepared using this equipment can help support the Asthma and ILD specialist services to improve patient care.

patient samples prepared using Intensive Care Unit (NICU), we have this equipment can help support been able to purchase two LifeStart the Asthma and ILD specialist beside resuscitation units. This services to improve patient care. impressive equipment can facilitate the optimisation of umbilical cord “For example, drug trials can help clamping in preterm infants at birth, us to adopt new medications to as well as maintaining a baby's safe treat, diagnose and manage temperature during deferred cord disease. clamping.

So we are delighted to have been able to help the hospital’s Research and Innovation team at the Trust, by enabling them to purchase a new Cytospin 4 Cytocentrifuge model.

Patient praise for play kit

Allocating cash to the team from the Respiratory Research Fund, this key equipment is assisting the team with various research trials and helping to enhance patient care.

“In addition, improvements identified during research activities in early diagnosis comparative studies can promote changes to clinical pathway management, as samples can be fast-tracked through the labs based on cells identified via each study.”

Young patient Malakai , who attended the Paediatric Emergency Department in early 2023, left a note praising the new gaming carts, which read: "I think the Xbox/gaming cart at this hospital is amazing because it has so many games on it and it takes your mind off the pain. It was really fun and enjoyable."

With NICU staff requesting this funding to enhance care for babies on the ward, colleagues initially use LifeStart on very preterm babies, which currently equates to approximately 600 a year.

Replacing a previous Cytospin machine which had been used by the Research and Innovation team for more than 10 years, this updated model allows research staff to separate and deposit a thin layer of cells onto slides for onward cellular analysis.

study.” Emma Woodhouse , Senior Sister in NICU, said: "These newly designed Lifestart resuscitation units pieces of equipment will enable both the NICU and maternity Birth should be a happy time for many new parents, welcoming new teams to optimise the care of the life into the world, but complications baby, which includes helping us can sometimes occur. to monitor and keep the baby warm in the first minute after This is why thanks to your generous delivery."

Our thanks also goes to Wave 105's charity arm, Cash for Kids, which provided a contribution towards the gaming carts.

Sharon Glaysher , Research

Laboratory Manager, says: “Cellular

Read more about Zoe's role as a Charity Champion by scanning the QR code.

Read more about the impact of the gaming carts by scanning the QR code.

“

We’re incredibly grateful for the charitable funds that have allowed us to replace the vital Cytospin equipment and it has since been used on a weekly basis. - Sharon Glaysher, Laboratory Manager

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There for you at every stage of life

Supporting a 'home from home' birth

Our renal care to patients across the South

Following funding for our Birth Centre, women experiencing pregnancy are feeling the benefit of a more homely birth thanks to the addition of various new furnishings. Previously 'clinical' curtains, throws and cushions have been replaced, while soft lighting and wall transfers to the newly painted walls have been applied. Staff have noted the improved experience for women with uncomplicated pregnancies, with mothers and families reported to have offered a positive reaction thanks to a more 'relaxing feel' at the centre.

Emergency inpatients and outpatients from across Hampshire, the Isle of Wight and adjacent parts of Wiltshire, West Sussex, Berkshire and Surrey, are benefitting from a new Plasma Exchange Machine at Queen Alexandra Hospital.

Thanks to generous donations to our charity, the hospital's Wessex Kidney Centre is more effectively able to treat several complex renal, haematological and neurological disorders. This is thanks to the new plasma exchange machine's centrifugal drum, which separates plasma by molecular mass and ensures fewer complications for patients.

In addition, patients offered positive feedback on the plasma spectra machine, including reporting less episodes of nausea and less frequent changes in body temperature from hot to cold.

Being there for you in later years

Maintaining a sense of fun in later life is important, particularly to support wellbeing. With this in mind, hospital patients are now able to access a brand new Mobii Magic Surface, which enables them to play more than 150 games and activities together. Enjoying everything from painting to air hockey, patients have since felt reduced isolation thanks to this innovation, including when getting together at a 2022 Jubilee event.

Previously, procedures like this would have often been restarted, as the filter within older models of the plasma exchange machine will often have been clogged up with plasma protein, which is no longer the case thanks to this new kit.

“The interactive activities can be used by patients with staff, family, or other visitors, helping to provide increased social interaction and improve emotional wellbeing. We are grateful for this thanks to charitable funds." - Scott, Older People's Medicine.

Left: Birth Centre Right: Mobii Magic Surface

“

On the other machines, I need a blanket to keep warm. However, I'm not as cold on this machine and it makes the experience so much better. - Risa Romy, patient

Renal patient Risa Romy - pictured above left and Scott Hawes, Renal Advanced Nurse Practitioner, pictured above right

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Supporting staff wellbeing

New outside staff area

Thanks to donations within our charity's Thank You Appeal, since 2022 staff have been able to benefit from a transformed outside space which is now a seating area.

For staff who are unable to walk down to our Garden of Life for lunch or breaks, this is a great way to relax, eat, or catch up with colleagues.

Esther Monk , Medical Laboratory Assistant, adds: "It is very much appreciated by the lab staff, so thank you very much for the kind donations."

Aiding mental wellbeing by refurbishing QA staff room

When shifts become tough, you may sometimes need a relaxing space to unwind.

So, to meet our colleagues’ needs, our charitable funds have been applied to refurbishing the Older People’s Medicine staff room.

Used by around 150 employees working across Queen Alexandra’s F and G level wards, the space has seen various additions. This includes new kitchen facilities and wood-effect vinyl flooring being introduced, as well as the walls being redecorated.

The refurbishment comes after the Older People’s Medicine team noted staff required a meaningful welcome break to support their mental wellbeing, particularly following Covid pressures.

Celebrating achievement

Recognising our staff’s efforts

Portsmouth Hospitals University NHS Trust (PHU) has a variety of colleagues meeting patients’ individual care needs. Ranging from porters to doctors, our staff provide an incredible contribution which deserves to be celebrated.

So thanks to your kind donations, we are delighted our funding has helped form the Pride of Portsmouth Awards 2022.

At last November’s event, our Trust was honoured to acknowledge our outstanding teams and individuals who have provided excellent care to 675,000 residents across Portsmouth and South East Hampshire.

Organised and led by the Trust’s communications team and supported by our charity, staff reported the awards - which also highlight case studies of best practice - also gave them a ‘morale boost’.

Kate Sandys, Head of Portsmouth Hospitals Charity, said: “We are thrilled to support the Pride of Portsmouth Awards 2022 which really celebrate our Trust’s diverse colleagues and their phenomenal work ethic.

“Our charitable funding consistently helps enhance patient care at PHU and we are delighted to see these donations help our staff, teams and volunteers to go above and beyond their full potential and rightly be recognised for their efforts across the Trust.”

A huge thank you also goes to the Pride of Portsmouth Awards 2022 sponsors, including:

Bank Partners Equans First Bus League of Friends Noviniti Staff Lottery

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Our cancer support centre

Pictured above: The Cancer Information and Support Centre at Queen Alexandra Hospital

Wide ranging support for communities

Making a brand new look become reality

February 2023 saw the Cancer Information and Support Centre at Queen Alexandra Hospital reopening with a brand new look.

With the need to enhance the look of the Cancer Information and Support Centre, your donations ensured the centre's refurbishment became reality.

Funding new equipment and soft furnishings across the centre, the update followed recommendations that were made to improve the space.

Supported by our charity and Macmillan, this centre usually welcomes between 50 and 70 visitors a day, and offers support and information to people affected by cancer.

"The new layout allows us to accommodate more visitors, provide more privacy to those accessing our services and create a more homely experience," Emma Brown added.

We're proud to be part of this facility which offers a wide range of free services from staff and volunteers. This includes complementary therapies, counselling, hypnotherapy and financial advice, which can all be accessed by patients, carers, family members, friends or staff that are looking for information and emotional support.

Speaking about our charity's involvement, our Head of Charity, Kate Sandys said: "This centre is incredibly important within the hospital and the community.

Emma Brown, Centre Manager, said: "Our Cancer and Information and Support Centre has been well-loved by the people of Portsmouth and surrounding areas for many years; unfortunately it was starting to look tired and in need of a refresh."

"As this refurbishment was thanks to a generous gift in a patient's will, it offers a perfect example on the lasting effect legacies can make."

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Thanks for your support!

We want to thank everyone who gave to Portsmouth Hospitals Charity last year, whether it be financially, with gifts in kind, or with your time. We can’t thank you enough. We can’t mention everyone, but we are so grateful to everyone who gave us their support.

Trusts and Grants

Corporate

NHS Charities Together Prostate Cancer Support Organisation Seeds of Change The Ickle Pickles Children Charity Woodward Charitable Trust

Asda Bank Partners Believe and Achieve Events Equans Eurotech Fire Systems Limited Express FM First Bus Garsons Jude’s Ice Cream Local Publicity and Promotions Ltd Morrisons Noviniti Solent Sky Services Tesco

Community Groups

Breast Friends Denmead Bowling Club Fine Voice Academy Horndean Football Club League of Friends Portsea Lodge Social Fund Portsmouth & District Womens Bowling Association Rotary Club of Southsea Castle St Clair Chapter 2074 The Lodge of Harmony

Vespasian Security Waitrose Wave 105

The UVG

Gifts in wills: thank you! Thank you to the 18 generous supporters who kindly left a gift in their will which we received in 2022-23, totalling an incredible £657,000.

These gifts are so special and crucial in enabling the Charity to continue to support enhancements for patients and staff wellbeing.

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FINANCIAL REVIEW

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Financial review ANNUAL ACCOUNTS 2022/23

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FINANCIAL REVIEW

FINANCIAL REVIEW

Finance Review

The net assets of the Charitable Funds as at the 31st March 2023, were £3,235,000 (2021/22 £3,288,000). Overall net assets decreased by £53,000.

The Ring-Fenced Fund of £25,000 to purchase a piece of equipment remains unspent. Funds received from Southampton Hospitals Charity of £51,000 are to be spent in 2023/2024.

The General (Unrestricted) Fund increased by £76,000 to £578,000, the designated funds decreased by £151,000 to £2,581,000, the restricted fund increased by £23,000 to £76,000.

During 2022/23, the Charity received a total income of £1,235,000, an increase of approximately 1% on the previous year. Trading and event income has increased year on year by almost 9%, however Grants decreased by 63%. Legacies increased by 10% compared to 2021/22.

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Income source 2022/23 2022/23 2021/22 2021/22
£'000 % £'000 %
Donations 151 12 184 15
Legacies 657 53 598 49
Charitable activities (including grants recieved) 165 13 266 22
Other trading activities 179 15 153 12
Investment Income 83 7 24 2
Total 1,235 100 1,225 100
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Expenditure during 2022/23 totalled £1,257,000 and the “Contribution towards the NHS” in the form of charitable grants totalled £791,000. This expenditure relates to medical and other equipment purchases such as IT and furniture to enhance patient and staff welfare.

See note 3b and 3c of the Annual Report and Accounts for further analysis of grants.

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Total expenditure 2022/23 2022/23 2021/22 2021/22
£'000 % £'000 %
Medical Research 0 0 0 0
Contributions to NHS 791 63 349 49
Patient welfare and amenity 64 5 62 8
Staff welfare and amenity 105 8 77 11
Raising funds 297 24 228 32
Total 1,257 100 716 100
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Reserves and Investments

The Reserves has the objective of reserving sufficient funds to cover the known commitments and future plans of the Charity. The Trustee has established a Reserves and Investment Policy to achieve its aim of supporting a healthy future by assisting the long-term future of Portsmouth Hospitals University NHS Trust by supporting research, education, new equipment, staff and patient benefits and environmental improvements.

None of the charitable funds administered by the Charity have governing documents which specifically bind the Trustee to particular investment powers. The funds are therefore administered within the powers of the Trustee Investment Act 1961, updated by the Trustee Act 2000. The Trustee received an approved pooling scheme for investments from the Charity Commission sealed by order on the 17th March 1998.

The pooling scheme has been registered as a subsidiary of the main charity. The common investment fund has been named ‘Portsmouth Hospitals University NHS Trust (Expendable Funds) Common Investment Fund’ by the Charity Commission.

The Trustee encourages funds to be spent within a short to medium term.

A reserve equal to £1 million should be held to provide continuity for achievement of Charity objectives in the event of income fluctuations. The current level of reserves is £3,235,000, which is a decrease of £53,000 from 2021/22. The decrease was attributable to the use of funds within the unrestricted fund.

The Charity seeks to invest ethically and ensure that its investments are not opposed to the objects of the Charity. Therefore, the investment policy eschews, as much as practicable, investments in tobacco related holdings.

The investment policy links to the reserves policy by requiring all commitments to be backed by cash or near-cash holdings. The objectives of the investment policy are to:

Funds are held in the Business reserve account and a 31-day notice savings account. Interest rates have increased over the last 12 months.

The Charity holds investments with Charities Official Investment Fund (COIF). An additional investment of £500,000 was made in June 2022. At 31st March 2023 the investments are summarised as:

• Protect the liquidity of the funds in order that the Charity has the ability to meet all financial liabilities as they fall due.

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2022/23 2021/22
Investments £'000 £'000
COIF Shares - At historical 'book' cost 508,301 508,301
Addition 500,000
Opening unrealised gain accrued 246,973 186,969
Unrealised gain accrued (30,996) 60,004
Unrealised loss accrued
Closing unrealised gain / (loss) 215,977 246,973
At market value 1,224,278 755,274
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each quarter of 2022/23, although the fund has since decreased in value from 2021/22. No other investments are held.

Investments are recorded at market value as at 31st March 2023. The unrealised gain of £215,977 relates to COIF investment. This investment has produced consistent returns

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FINANCIAL REVIEW

Risk Management

The major risks to which the Charity is exposed have been identified and are considered on a regular basis by the Charity Board of Trustees. Key risks include the ongoing ability to raise funds through our more traditional channels, the impact of the cost-of-living crisis and a potential fall in the value of investments.

A three-year Strategy was approved in 2021 to actively mitigate these risks. This strategy focuses on raising the awareness of the Charity both internally and externally with a push to diversify our income streams, particularly from within our local community.

Charitable expenditure in the year 2022/23 increased compared to the previous year. In order to demonstrate the difference donations can make there is a deliberate focus on increasing charitable expenditure in 2023/24. In addition to this, in 2022/23 the Charity Board of Trustees invested a further £500,000 of our reserves, while we continue work to spend down the remainder. Our current investments are low risk.

In addition to the risks to income, the Charity Board of Trustees have paid attention to the risk of fraudulent fundraising activities. The Charity team remain vigilant to reports of fundraising taking place under the name of the Charity. Any person or organisation who the Charity are aware is fundraising on behalf of the Charity must sign a fundraising agreement form which is obtained from the Charity Office.

Procedures are in place to ensure that financial commitments remain affordable within the fund balance. Income and expenditure are covered by the Trust's standing financial instructions and there is recognition criteria in place for the receipt of donations.

Expenditure thresholds are in place, as per the scheme of delegation. All expenditure must be authorised by one authorised signatory of the fund, then checked and verified by the Charitable Fund Accountant. The monthly Charity Assurance Committee gives approval for expenditure between £5,000 and £50,000. Any expenditure falling into this threshold also now requires divisional director approval. This must then be authorised by the Chief Financial Officer. Each month the Charity Assurance Committee also receives an overview of all charitable expenditure, as well as any bids exceeding £50,000 which must be authorised by the Charity Board of Trustees. In addition to this, the Charity also ensures any bid over £100,000 is considered by the Trusts Business Case Review Committee prior to consideration by the Charity Board. Any non-charitable purchases are charged back to the appropriate NHS budget.

specific procedures are in place, which all members of the organisation are obligated to follow.

Our Future Plans

The aims and objectives for the next twelve months are to continue to work to deliver on our three-year strategy. The Charity will reach the end of this strategy in 2023/24 so will be resetting our aims. This will involve stakeholder engagement and approval by the Charity Board of Trustees.

For 2023/24, the team will continue to deliver against three key priority area set in 2022/23 as follows:

Continue to build a network of Charity Champions Greater engagement with clinical teams Energising the funds

In addition to these, three other areas will also be added as follows:

Develop a legacy strategy to help protect and increase this important income channel

Increase on site branding to increase awareness of the Charity

Review and update the database

Signed on behalf of the Trustee on 18 January, 2024.

Chair

Melloney Poole OBE Date 18 January, 2024

Trustee Penny Emerit Date 18 January, 2024

Statement of trustee’s responsibilities

The Charity Board of Trustees confirms that it met the responsibilities set out above and complied with the requirements for preparing the accounts. The financial statements set out on pages 28 to 39 - attached - have been compiled from and are in accordance with the financial records maintained by the Charity Board of Trustees.

The Charity Board of Trustees are required to act in accordance with the trust deed and the rules of the Charity within the framework of trust law. The Charity Board of Trustees are responsible for:

keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the funds held on trust and to enable them to ensure that the accounts comply with requirements in the Charities Act and those outlined in the directions issued by the Secretary of State;

By Order of the Trustee -

Signed:

establishing and monitoring a system of internal control; and establishing arrangements for the prevention and detection of fraud and corruption.

The Charity Board of Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Chair

Melloney Poole OBE Date 18 January, 2024

The Charity Board of Trustees are required under the Charities Act to prepare the trustees annual report and accounts for each financial year which shows a true and fair view of the financial position of the funds held on trust. In preparing those accounts, the Charity Board of Trustees are required to:

Trustee Penny Emerit Date 18 January, 2024

apply on a consistent basis accounting policies make judgements and estimates which are responsible and prudent;

state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and

prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.

In addition to the specific systems detailed above a comprehensive set of generic Trust and Charitable Fund

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INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEE OF PORTSMOUTH HOSPITALS CHARITY

Opinion

We have audited the financial statements of Portsmouth Hospitals Charity for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and the related notes 1 to 20 , including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including FRS 102 “The Financial Reporting standard applicable in the UK and Republic of Ireland”.

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report below. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustee’s use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period to 31 March 2025.

Our responsibilities and the responsibilities of the trustee with respect to going concern are described in the relevant sections of this report. However, because not all future events or conditions can be predicted, this statement is not a guarantee as to the trustee’s ability to continue as a going concern.

Other information

The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. The trustee is responsible for the other information contained in the annual report.

Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of the other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

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INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEE OF PORTSMOUTH HOSPITALS CHARITY (Continued)

Responsibilities of the trustee

As explained more fully in the trustee’s responsibilities statement set out on page 25, the trustee is responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustee determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustee is responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the charity or to cease operations, or has no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Explanation as to what extent the audit was considered capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect irregularities, including fraud. The risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below. However, the primary responsibility for the prevention and detection of fraud rests with both those charged with governance of the entity and management.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the Trustee, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustee those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustee as a body, for our audit work, for this report, or for the opinions we have formed.

Ernst & Young LLP Statutory Auditor Newcastle upon Tyne 18 January 2024

Ernst & Young LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006

27

Statement of Financial Activities for the year ended 31st March 2023

Balance Sheet as at 31st March 2023

----- Start of picture text -----
Ring Fenced Fund General Fund Speciality Funds Total Funds Total Funds
Note (Restricted) (Unrestricted) (Designated) 2022/23 2021/22
£’000 £’000 £’000 £’000 £’000
Income and Endowments
2
----- End of picture text -----

from:
Donations and Legacies
Charitable Activities
Investment Income
Other Trading Activities
Total Incoming Resources
Expenditure on:
3
Raising Funds
Charitable Activities
Medical Research
Contributions to the NHS
3b
Patient Welfare and Amenity
Staff Welfare and Amenity
Total Expenditure
Net Gains / (Losses) on
Investments
4
Net Income/(Expenditure)
Transfers between Funds
9
Net movement in Funds
Fund balances brought
forward from previous year
Fund Balances carried
forward		 333
475
808
782
130
3
32
165
266
16
67
83
24
76
103
179
153
130
428
677
1,235
1,225
0
(203)
(94)
(297)
(228)
0
0
0
0
0
(107)
(44)
(640)
(791)
(349)
(15)
(49)
(64)
(62)
(86)
(19)
(105)
(77)
(107)
(348)
(802)
(1,257)
(716)
0
(6)
(25)
(31)
60
23
74
(150)
(53)
569
0
2
(2)
0
0
23
76
(152)
(53)
569
53
502
2,733
3,288
2,719
76
578
2,581
3,235
3,288

The notes at pages 30 to 40 form part of this account.

----- Start of picture text -----
Ring Fenced Fund General Fund Speciality Funds Total Total
Note (Restricted) (Unrestricted) (Designated) 31 March 23 Funds 21/22
£’000 £’000 £’000 £’000 £’000
Fixed Assets
----- End of picture text -----

Investments 4 0 171 1,053 1,224 755
Total Fixed Assets 0 171 1,053 1,224 755
Current Assets
Debtors 6 51 11 32 94 44
Stock 1g 0 0 2 2 0
Cash and Cash Equivalents 5 25 432 1,719 2,176 2,556
Total Current Assets 76 443 1,753 2,272 2,600
Liabilities
Creditors: Amounts falling due
within one year		 7 0 -36 -225 -261 -67
Net Current Assets 76 407 1,528 2,011 2,533
Total Assets Less Current
Liabilities		 76 578 2,581 3,235 3,288
Funds of the Charity
Income Funds:
Restricted 76 0 0 76 53
Unrestricted 0 578 0 578 502
Designated 0 0 2,581 2,581 2,733
Total Charity Funds 76 578 2,581 3,235 3,288

The notes at pages 30 to 40 form part of this account.

Signed: Penny Emerit Date: 18 January 2024

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Statement of cash flows for the year ending 31st March 2023

Notes to the Accounts - continued

----- Start of picture text -----
Total Total
Funds 22/23 Funds 21/22
£’000 £’000
----- End of picture text -----

Total
Funds 22/23
£’000
Total
Funds 21/22
£’000
Cash flows from operating activities:
Net cash provided by operating activities
Cash flows from investing activities:
Dividends, interest and rents from investments
Proceeds from the sale of investments
Purchase of investments
Net cash provided by investing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period		 37
468
37
468
83
24
0
0
(500)
-
(417)
24
(380)
492
2,556
2,064
2,176
2,556

Notes to the Accounts

1. Accounting Policies

(a) Basis of preparation

b) Funds structure

The financial statements have been prepared under the historic cost convention, as modified for the revaluation of certain investments, and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standards applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Where there is a legal restriction on the purpose to which the fund may be put, the fund is classified in the accounts as a restricted fund.

Funds where the capital is held to generate income for charitable purposes and cannot be spent are accounted for as endowment funds. The Portsmouth Hospitals Charity does not have any endowment funds.

There are no material uncertainties affecting the current year’s accounts.

Other funds are classified as unrestricted funds. Unrestricted funds are available for application at the discretion of the trustee in furtherance of the charitable objectives of the Charity. The Trustee may earmark an element of the unrestricted funds for a particular project and these are identified as designated funds. This designation does not legally restrict the trustees’ discretion to apply the fund.

The Trustee considered that there are no material uncertainties about the Portsmouth Hospitals Charity’s ability to continue as a going concern for a period up to 31 March 2025.

(c) Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received, and the monetary value can be measured with sufficient reliability.

Income is recognised as follows:

donations are accounted for once they have been confirmed.

• Grants: Where there are terms or conditions attached to income, particularly grants, then these terms or conditions must be met before the income is recognised. Where terms or conditions have not been met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year but deferred and shown on the balance sheet as deferred income.

within the control of the Charity or have been met.

(d) Recognition of expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Charity to the expenditure, which is probable and measurable. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to this category.

• Raising funds:

The costs of raising funds are the costs associated with generating income for the funds held on trust. This includes the cost of the fundraising staff and purchases of goods to sell at a profit and investment management fees.

• Charitable Activities:

Costs of charitable activities comprise all costs incurred in the pursuit of the charitable objectives of the Charity. These costs, where not wholly attributable, are apportioned between the categories of charitable expenditure in addition to direct costs.

• Grants Payable:

These are payments made to third parties, including NHS bodies, in furtherance of the Charity’s objectives to relieve those who are sick. They are accounted for on an accruals basis where the conditions for their payment have been met or where a third party has a reasonable expectation that they will receive the grant.

• Support costs:

Support costs are those costs which do not relate directly to a single activity. These include support staff, cost of administration, internal and external audit costs. Support costs have been apportioned between fundraising costs and charitable activities on an appropriate basis, the analysis of support costs and the bases of apportionment applied are shown in note 3d.

• Irrecoverable VAT:

Non-exempt and irrecoverable VAT is charged against the category of expenditure for which it was incurred.

(e) Fixed Asset Investments

Fixed asset investments are initially recognised at their transaction value and are subsequently measured at their fair value (market value) as at the balance sheet date. The Statement of Financial Activities includes the net gains and losses arising on revaluation and disposals throughout the year.

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Notes to the Accounts - continued

Notes to the Accounts - continued

(f) Realised gains and losses

(j) Creditors

All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses on investment are calculated as the difference between sales proceeds and opening market value (or the value at date of purchase if later). Unrealised gains and losses are calculated as the difference between market value at the year end and opening market value (or value at date of purchase if later).

Creditors are amounts owed by the Charity. They are measured at the amount the Charity expects to have to pay to settle the debt.

(k) Change in basis of accounting

There has been no change in the basis of accounting during the year.

(l) Prior year adjustments

(g) Stocks

The Charity’s stock comprises of new goods sold in the shop, which include cakes, jams and staff fleeces. The stock is valued on a first in first out (FIFO) basis.

There have been no changes to the accounts of prior years.

(m) Pooling scheme

An official pooling scheme is operated for investments relating to the Portsmouth Hospitals Charity. The scheme is named Portsmouth Hospitals University NHS Trust (Expendable Funds) Common Investment Fund. Distribution of income is made annually and reflects the individual funds interest in the pool. The scheme was registered with the Charity Commission on 17th March 1998.

(h) Debtors

Debtors are amounts owed to the Charity. They are measured on the basis of their recoverable amount.

(i) Cash and cash equivalents

Short term investments would be shown on the face of the balance sheet. As these are very liquid funds they are classified as cash equivalents and would be shown as part of cash and cash equivalents.

2. Income and endowments

a) Income sources

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Income source Funds 2022/23 Funds 2022/23 Funds 2022/23 2022/23 2021/22
£'000 £'000 £'000 £'000 £'000
Donations 0 41 110 151 184
Legacies 0 292 365 657 598
Charitable activities (grants) 130 3 32 165 266
Other trading activities 0 76 103 179 153
Investment income 0 16 67 83 24
Total 130 428 677 1,235 1,225
----- End of picture text -----

b) Other trading activities analysis

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Other activities Funds 2022/23 Funds 2022/23 Funds 2022/23 2022/23 2021/22
£'000 £'000 £'000 £'000 £'000
Fundraising activities (including
corporate events, local fundraising, 0 26 96 122 122
events, etc)
Fundraising goods income 0 50 0 50 23
Staff Lottery Income 0 0 7 7 8
Total 0 76 103 179 153
----- End of picture text -----

The Charity shop trades from its new site in the hospital and a regular pop-up stand in the Atrium at the front entrance of the hospital.

c) Charitable activities - grants received

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Charitable Activities
Funds 2022/23 Funds 2022/23 Funds 2022/23 2022/23 2021/22
Grants received
£'000 £'000 £'000 £'000 £'000
NHS Charities Together 0 0 0 0 176
Southampton NHS Charity 130 0 0 130 70
Bedhampton Charitable Trust 0 2 0 2 0
Hampshire and Isle of Wight
Community Foundation 0 0 3 3 0
Breast Cancer Friends 0 0 4 4 0
Ickle Pickles 0 0 22 22 12
The Grace Trust 0 0 0 0 3
Wave 105 Cash for Kids 0 0 2 2 3
Other 0 1 1 2 2
Total 130 3 32 165 266
----- End of picture text -----

Southampton NHS Charity provided a grant that was passed to the Red Cross for £130,000.

d) Volunteers

Like all charities, the Portsmouth Hospitals Charity is reliant on a team of volunteers to assist us in achieving our objectives. In accordance with the SORP, due to the absence of any reliable measurement basis, the financial contribution of these volunteers is not recognised in the accounts.

e) Investment income

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Investment Income Funds 2022/23 Funds 2022/23 Funds 2022/23 2022/23 2021/22
£'000 £'000 £'000 £'000 £'000
Charities Official Investment Funds 0 7 29 36 21
HSBC Short Term Deposit Account 0 3 11 14 0
HSBC 31 days' notice Account 0 6 27 33 3
Total 0 16 67 83 24
----- End of picture text -----

Due to an increase in interest rates, the short term deposit account has paid interest this year.

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Notes to the Accounts - continued

Notes to the Accounts - continued

3. Expenditure

a) Analysis of Total Resources Expended

----- Start of picture text -----
Expenditure Raising Funds Charitable Activities Total Total
Charitable Total Total
Expenditure Raising Funds£000 Activities£000 2022/232021/22 2021/22 2020/21
£’000
£’000 £'000£'000 £'000 £'000
RestrictedRestrictedUnrestrictedUnrestrictedDesignatedDesignatedRestrictedRestrictedUnrestrictedUnrestrictedDesignatedDesignated
Research 0 0 0 0 0 0 0 0
Contribution to NHS 0 0 0 107 44 640 791 349
Patient welfare and amenity 0 0 0 0 15 49 64 62
Staff welfare and amenity 0 0 0 0 86 19 105 77
Fundraising: staff costs 0 155 71 0 0 0 226 177
Fundraising: other costs 0 19 9 0 0 0 28 3
Fundraising: shop purchases 0 14 6 0 0 0 20 24
Support & governance: Audit
0 10 5 0 0 0 15 16
fee
Support & governance: other 0 5 3 0 0 0 8 8
Total 0 203 94 107 145 708 1,257 716
----- End of picture text -----

b) Details of resources expended

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Contribution to the NHS Funds 2022/23Funds 2022/23 Funds 2022/23 2022/23 2021/22
£'000 £'000 £'000 £'000 £'000
Research grants 0 0 0 0 0
Grants payable 107 44 640 791 349
Allocation of support costs 0 0 0 0 0
Total 107 44 640 791 349
----- End of picture text -----

c) Details of contributions to the NHS at Fund Level

----- Start of picture text -----
Total Total
Equipment Total Patient Total Staff
Charity 2022/23 % 2021/22 %
£'000 £'000 £'000
£'000 £'000
Restricted 28 79 0 107 13% 0 0%
Unrestricted 11 5 28 44 6% 141 40%
Accident & Emergency 3 0 0 3 0% 6 2%
Cardiology 2 4 0 6 1% 0 0%
ENT 3 4 0 7 1% 5 1%
General Medicine 14 1 0 15 2% 4 1%
General Surgery 0 1 0 1 0% 21 6%
Gynaecology 19 1 0 20 2% 0 0%
Imaging 0 5 0 5 1% 2 1%
Intensive Therapy 28 0 0 28 4% 20 6%
Maternity 4 10 0 14 2% 0 0%
Medicine of Older People 26 37 0 63 8% 22 6%
Orthopaedics 0 0 0 0 0% 0 0%
Other Services 0 0 0 0 0% 4 1%
Paediatrics 91 9 0 100 13% 44 13%
Pathology 0 0 0 0 0% 0 0%
Radiotherapy 92 201 0 293 37% 41 12%
Renal Medicine 72 9 1 82 10% 39 11%
Urology 3 0 0 3 0% 0 0%
357 282 1 640
Total 396 366 37 791 100% 349 100%
----- End of picture text -----

The Unrestricted fund contributed towards the radio licence for the Queen Alexandra Hospital site and also the Pride of Portsmouth Staff Awards.

Other high value Equipment purchases included the Plasma Exchange Machine purchased by our Renal fund costing £49,000 and three cooling machines for our Neonatal Intensive Care Fund costing £65,000 in total.

d) Support and Governance Costs

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Governance Costs Funds 2022/23 Funds 2022/23 Funds 2022/23 2022/23 2021/22
£'000 £'000 £'000 £'000 £'000
Support Costs (Services bought in from
0 0 0 0 0
NHS)
Audit fees (external) 0 10 5 15 16
Other (i.e., insurance, bank charges,
0 5 3 8 8
conference fees)
Total 0 15 8 23 24
----- End of picture text -----

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Notes to the Accounts - continued

Notes to the Accounts - continued

e) Raising Funds

----- Start of picture text -----
Restricted Unrestricted Designated Total Total
Type of cost Funds 2022/23 Funds 2022/23 Funds 2022/23 2022/23 2021/22
£'000 £'000 £'000 £'000 £'000
Fundraising staff salaries 0 155 71 226 177
Fundraising other costs 0 19 9 28 3
Fundraising shop purchases 0 14 6 20 24
Governance costs: audit fees (external) .0 10 5 15 16
Governance costs: other 0 5 3 8 8
Total 0 203 94 297 228
----- End of picture text -----

Fundraising staff costs are significantly more in 2022/23 as the team returned to their charity work roles rather than COVID-19 pandemic support.

c) Financial Instruments

The fund consists of diversified investments, principally equities and is designed specifically for charities. The investments are valued at market value.

5. Cash and Cash Equivalents

----- Start of picture text -----
2022/23 2021/22
£'000 £'000
Cash (HSBC Current Account) 2 0
Deposit account (31-day notice account) 1,544 1,511
Deposit account (HSBC Reserve) 630 1,045
TOTAL 2,176 2,556
----- End of picture text -----

4. Analysis of Fixed Investments

6. Analysis of Debtors

a) Analysis of Fixed Asset Investment total

----- Start of picture text -----
2022/23 2021/22
Fixed asset investments
£'000 £'000
Opening investment value 755 695
Less: disposals 0 0
Add: acquisitions 500 0
Portfolio income 0 0
Net (loss) gain on COIF revaluation (31) 60
Closing investment value 1,224 755
----- End of picture text -----*

----- Start of picture text -----
2022/23 2021/22
Amounts falling due within one year
£'000 £'000
Trade debtor and prepayments 80 20
Other debtors - gift aid reclaim 0 1
Reclaim of VAT (exemption) 14 23
TOTAL 94 44
----- End of picture text -----

There were no long-term debtors.

An additional investment value was made in 2022/23. There was a net loss this year caused by the unstable economic conditions at this time.

b) Analysis of Fixed Asset Investment holdings

----- Start of picture text -----
Held in UK Held outside UK 2022/23 2021/22
Market value as at 31st March
£'000 £'000 £'000 £'000
Charities Official Investment Fund 1,224 0 1,224 755
TOTAL 1,224 0 1,224 755
----- End of picture text -----

7. Analysis of creditors

----- Start of picture text -----
2022/23 2021/22
Amounts falling due within one year
£'000 £'000
Trade Creditors (261) (67)
Other Creditors 0 0
TOTAL (261) (67)
----- End of picture text -----

The sum owed to Portsmouth Hospitals University NHS Trust is £187,000. This is for costs incurred by the Trust on behalf of the Charity - predominantly payments to suppliers and staff costs. There were no long-term creditors.

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Notes to the Accounts - continued

Notes to the Accounts - continued

8. Analysis of funds

12. Reconciliation of net income/(expenditure) to net cash flow from operating activities

a) Analysis of Fund balances

----- Start of picture text -----
Balance as at Income Expenditure Transfers Gains/ Balance as at
Fund Charity 01/04/2022 Losses 31/03/2023
£000 £000 £000 £000 £000 £000
Restricted Ring Fenced Funds 53 130 (107) 0 0 76
Unrestricted Unrestricted 502 428 (348) 2 (6) 578
Designated Accident & Emergency 40 7 (4) 0 (1) 42
Cardiology 90 37 (12) 0 (1) 114
Endoscopy 19 1 (5) 0 0 15
ENT 80 4 (5) 0 (1) 78
General Medicine 109 20 (20) 0 (1) 108
General Surgery 178 25 (7) 0 (2) 194
Gynaecology 29 0 (20) 0 0 9
Imaging Services 10 1 (5) 0 0 6
Intensive Therapy 47 70 (33) 0 (1) 83
Maternity 57 5 (18) 0 (1) 43
Maxillofacial 3 1 (3) 0 0 1
Medicine for Older People 143 15 (93) 0 (1) 64
Ophthalmology 83 55 (4) 0 (1) 133
Orthopaedics 17 16 (1) 0 0 32
Paediatrics 255 62 (117) 0 (2) 198
Pathology 18 1 (2) 0 0 17
Radiotherapy 930 60 (327) 0 (7) 656
Renal Medicine 375 259 (108) 0 (4) 522
Rheumatology 30 0 (1) 0 0 29
Urology 73 8 (7) 0 (1) 73
Other Services 147 30 (10) (2) (1) 164
Designated 2,733 677 (802) -2 -25 2,581
Total 3,288 1,235 (1,257) 0 (31) 3,235
----- End of picture text -----

b) Fund purposes

10. Contingencies

See page 41 of the Annual Report for details of the fund purposes.

There are no contingent gains or losses included in the accounts.

9. Details of transfers between funds

11. Commitments, Liabilities and Provisions

Transfers between funds totalled £2k (zero in 2021/22).

The Trustee recognises liabilities in the accounts once a legal or constructive obligation to expend funds occurs. No provisions for liabilities and charges have been included in this set of accounts.

The Charity does not make grants to individuals. All grants for the year have been made to Portsmouth Hospitals University NHS Trust. All commitments occur at the point of requisition and do not cross over financial years.

----- Start of picture text -----
2022/23 2021/22
£'000 £'000
Net income/(expenditure) for the reporting period (as per the
(53) 569
statement of financial activities)
Depreciation charges 0 0
(Gains)/losses on investments 31 (60)
Dividends, interest and rents from investments (83) (24)
Loss/(profit) on the sale of fixed assets 0 0
(Increase)/decrease in stocks (2) 0
(Increase)/decrease in debtors (50) (29)
Increase/(decrease) in creditors 194 12
Net cash provided by operating activities 37 468
----- End of picture text -----

13. Trustee and Connected Persons Transactions

18. Post Balance Sheet Review

a) Trustee expenses reimbursed

Our COIF investment holding has increased in value, it currently stands at £1,209,261 as at 30th September 2023 compared to £1,224,277 at 31st March 2023. An additional investment of £500,000 was made in June 2022.

No member of the Trust Board received reimbursement during the year for their duties in relation to the Charity.

b) Trustee remuneration

19. Related Party Transactions

No member of the Trust Board received remuneration from the Charity during the year. The Trust Board is remunerated by Portsmouth Hospitals University NHS Trust for their role as Executive and Non-Executive Directors of the Trust.

During the year none of the Trust Board or members of key management staff or parties related to them have undertaken any material transactions with the Portsmouth Hospitals Charity.

14. Auditor’s Remuneration

The auditor’s estimated remuneration of £15,028 related solely to the audit with no additional work being carried out. (2021/22 £14,724)

The Charity made revenue and capital payments to the Portsmouth Hospitals University NHS Trust, whose board of Directors, listed below, also act as Sole Corporate Trustee.

15. Trustee Indemnity Insurance

The members of the Board of Directors, who have acted on behalf of the Sole Corporate Trustee can be seen on page 31 of the annual report.

The cost of insurance was £1,028 (2021/22 £1,617).

16. Loans or Guarantees Secured against assets

20. Contacting the Charity

of the Charity

Fundraising advice can be obtained from the following contacts:

There are no assets subject to mortgage or charge.

17. Connected Organisations

The Charity Fundraising Team on 023 9228 3392. Website: www.porthosp.nhs.uk/charity Email: fundraising@porthosp.nhs.uk

The Charity is connected to Portsmouth Hospitals University NHS Trust by providing grants as detailed in note 3a and 3b.

Please direct any other query relating to the Charity to the Chief Financial Officer 023 9228 6801.

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Charity Information

is a registered member of the Fundraising Regulator and adheres to the Codes of Fundraising Practice.

The Portsmouth Hospitals University NHS Trust General Charitable Fund was registered with the Charity Commission as an NHS Umbrella Charity by Declaration of Trust in July 1995, Charity number 1047986. During 2014/15 it was decided to re-name the charity to Portsmouth Hospitals Charity, the Charity Commission approved this on the 8th June 2015.

Members of the Trust Board who have acted on behalf of the Corporate Trustee are members of the Charity Board of Trustee with voting rights. In 2022/2023 these members included:

The Charity has a Corporate Trustee: Portsmouth Hospitals University NHS Trust (the Trust). Portsmouth Hospitals Charity

----- Start of picture text -----
Name Title From Until
Charity Board of Trustees - Executive Directors with Voting Rights
In post at 31st March 2023 or having left during the year ended 31st March 2023
Director of Strategy and Performance until
Penny Emerit 24/03/21
23/3/2021, Chief Executive (Interim) from 24/03/2021
John Knighton Medical Director 11/06/17
Mark Orchard Chief Financial Officer 01/10/19
Chris Evans Chief Operating Officer 01/10/20
Elizabeth Rix Chief Nurse 10/06/19
Charity Board of Trustees - Non-Executive Directors with Voting Rights
In post at 31st March 2022
Melloney Poole Chair and Non-Executive Director 01/05/17
Christine Slaymaker Non-Executive Director 15/05/17
David Parfitt Non-Executive Director 15/05/17
Martin Rolfe Non-Executive Director 20/09/18
Graham Galbraith Non-Executive Director 24/06/20
Vivek Srivastava Non-Executive Director 28/10/20
----- End of picture text -----

In particular the Charity Board of Trustees:

The Trust Board delegated the authority for the management of the Charity to the Trust’s Charity Board of Trustees. No member of the Trust Board received remuneration from the Charity during the year. The Trust Board is remunerated by the Trust for their role as Executive and Non-Executive Directors of the Trust.

manages the affairs of the Charity within the terms of its Trust Deed and appropriate legislation; oversees the investment of funds in accordance with the Trustee Act 2000 and, if necessary, appoints fund managers to act on its behalf;

ensures funding decisions are appropriate and consistent with the Charity’s objectives, to ensure such funding provides added value and public benefit; receives regular reports on the performance of any charitable fundraising activities;

The Trust Board has approved the establishment of a body to be known as the Charity Board of Trustees, on which voting members of the Board of Directors will sit, for the purpose of: Overseeing the management of the affairs of the Charity on behalf of the Trust, the sole Corporate Trustee of the Charity;

oversees the implementation, as appropriate, of procedures and policies to ensure accounting systems are robust, donations are received and coded as instructed and that all expenditure is reasonable, and ethically appropriate;

Ensuring that the Charity operates within the terms of its Trust Deed and appropriate registration with the Charity Commission.

approves the annual accounts and report of the On a monthly basis receive and review a list of all charity, ensuring that all relevant information is charitable funds expenditure, to include grants of disclosed <£5,000 Review the Charity Risk Register reviews and approves any returns/ information Receive and review annual charitable funds’ required to be submitted by legislation to NHS expenditure plans England & Improvement and the Department of Ensure that Charity policies and procedures are Health & Social Care or the Charity Commission; updated and maintained in accordance with makes arrangements to induct new members of the applicable Charity Law Committee Ensure that the Charity Annual Report and Accounts are appropriately drafted for Charity Board Approval Membership Ensure that any procedural documents relating to the Charity are appropriately written, ratified and The Board of Trustees will include the following members: monitored for compliance in accordance with Trust Chair of the Trust (Chair); Policy

Membership

The Board of Trustees will include the following members: Chair of the Trust (Chair); All voting Non-Executive Directors on the Board of Directors; All voting Executive Directors on the Board of Directors. All members listed above have voting rights on the Charity Board of Trustees.

Ensure that systems and processes for the regular evaluation and monitoring of compliance against any relevant internal and external assessment, standards or criteria are established, developed and maintained.

The Charity Assurance Committee includes the following members:

The Chair of the Charity Board of Trustees is also the Chair of the Board of Directors of the Trust.

Chief Financial Officer

Chief Nurse

In addition to the Charity Board of Trustees, there is also a Charity Assurance Committee which meets monthly, for the purpose of:

Director of Governance and Risk

Head of Communications and Engagement Chief People Officer

Head of Financial Accounting (or nominated deputy) Head of Charity (or nominated deputy) Fundraising and Supporter Care Manager Group Secretarial Support

Monitoring progress of Charity against strategic and/or operational plans.

Oversee and recommend charitable funds

expenditure between £5,000-£50,000 in accordance with charitable funds policies. Recommendations are made to the CFO to progress under their scheme of delegation.

~~Review bids of £50,000+ ahead of submission to the~~ Charity board

Governance and Management

The remaining 22 special purpose charities include delegated funds which cover a specific internal departmental/ward fund/ appeals.

Portsmouth Hospitals Charity is the overarching registered Charity or Umbrella Charity. The Umbrella Charity has 23 Special Purpose Charities linked to it all of which were formed by a Declaration of Trust. The Portsmouth Hospitals Working Together Fund is unrestricted; all donations received by the Charity without naming a specific department or ward for benefit, are placed in this fund. This fund is administered by the Trust’s Chief Financial Officer.

17) Pathology Services 18) Radiotherapy 19) Renal Medicine 20) Rheumatology 21) Urology 22) Other Services

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Charity Information

Each of these funds has at least two signatories who act as fund holders on a day to day basis. It is expected that the fund holders manage these funds in accordance with the Standing Financial Instructions, Standing Orders, Charitable Funds Code of Procedures and Scheme of Delegation as set by the Corporate Trustee.

There have been no material changes to these policies and procedures this year.

The objectives of the Umbrella charity (the Charity) and its Special Purpose/ Speciality Charities are as follows: General Charitable Fund (Umbrella Charity) Funds are held for any charitable purpose relating to the National Health Service.

Speciality charities

Funds are held for any charitable purpose relating to the specialty services provided by Portsmouth Hospitals University NHS Trust.

Restricted Ring-fenced

This fund is closed. Funds remain to purchase a specific piece of equipment which we hope to resolve in 2023/24. Remaining funds relate to the Red Cross ‘Settling at Home’ project.

Members of the Trust Board and the Charity Board of Trustees are not individual trustees under charity law but act as agents on behalf of the Corporate Trustee. Non-Executive Members of the Trust Board are appointed by NHS England & Improvement and Executive members of the Board and are subject to recruitment by the NHS Board. The NHS Trust, as Corporate Trustee, appoints a Charity Board of Trustees to manage the Charity under delegated authority.

Acting for the Corporate Trustee, the Charity Board of Trustees is responsible for the overall management of the Charitable Fund and meet quarterly.

The Charity Board of Trustees is required to:

Keep proper accounting records which disclose with reasonable accuracy the financial position of the fund held on trust and to enable them to ensure that the accounts comply with requirements in the Charities

Act and the Statement of Recommended Practice by charities (SORP) 2015, updated 2016.

Establish and monitor a system of internal control. Establish arrangements for the prevention and detection of fraud and corruption.

Advise the Trust Board on the performance and risks of the Charity.

Review and approve the Annual Report and Financial Statements.

Review the Governance Report and confirm any nonadjusted accounting errors.

The accounting records and day-to-day administration of the fund are dealt with by the Chief Financial Officer located at the principal office.

Activities

Portsmouth Hospitals Charity ensures that all activities carried out to raise funds are in line with the Fundraising Regulator and Codes of Practice and the Charity’s internal processes and policies. The Team are aware of donors wishes ensuring that these are honoured and communicated with the donor. In the year 2021/22 we received no complaints. The Fundraising Team have mandatory training each year on safeguarding for vulnerable adults and this is then integrated into supporting vulnerable donors to ensure they are protected.

Public benefit

The Trustees confirm they have paid due regard to Charity Commission guidance on public benefit in deciding what activities the Charity have undertaken during the year and have continued to support a wide range of charitable activities. These include charitable grant funding for the Trust and fundraising across a number of platforms to raise more funds.

In awarding grants the Trustee is aware of its responsibilities under charity law in ensuring the maintenance of public benefit in all aspects of its work. Funding patient and staff welfare, improvements and amenities is, by definition, meeting public benefit.

Portsmouth Hospitals University NHS Trust is the main beneficiary of the Charity and is a related party by virtue of being the Corporate Trustee of the Charity. However, when the Trust Board is making decisions regarding the Charity it does so with the best interests of the Charity in mind and with consideration of Charity Commission guidance, Charity law and the expressed wishes of donors.

By working in partnership with the Trust, charitable funds are used to best effect for the benefit of patients and staff. When deciding upon the most beneficial way to use funds, the Corporate Trustee has regard to the main activities, objectives, strategies and plans of the Trust.

The Charity achieves its purpose by making charitable grants to the Trust to fund expenditure on equipment and research and by direct expenditure on staff, education, environmental improvements and other complimentary services. e

Reference and Administrative Details

Registered and Working Name

Auditors

Portsmouth Hospitals Charity

Ernst & Young LLP Grosvenor House Grosvenor Square Southampton SO15 2BE

Registered Charity Number

1047986

Registered Address

Bankers

Portsmouth Hospitals University NHS Trust Queen Alexandra Hospital Southwick Hill Road, Cosham Portsmouth PO6 3LY

HSBC Bank plc 118 Commercial Road Portsmouth PO1 1EP

Solicitors

Mills & Reeve Monument Place 24 Monument Street London EC3R 8AJ

Principal Address

Portsmouth Hospitals Charity Charity Office Albert House (G8 and G9) Queen Alexandra Hospital Southwick Hill Road, Cosham Portsmouth PO6 3LY

Charity Contact Details

Tel: 02392 283392 E-Mail: fundraising@porthosp.nhs.uk www.porthosp.nhs.uk/charity

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Portsmouth Hospitals University NHS Trust

Portsmouth Hospitals Charity, Queen Alexandra Hospital, Cosham, Portsmouth PO6 3LY

023 9228 3392 fundraising@porthosp.nhs.uk porthosp.nhs.uk/charity

Charity Registration No. 1047986