Darsham Country Centre Financial Statements For the year ended 31st December 2023 Darsham Country Centre la company limited by guarantee) Financial Statements for the year ended 31st December 2023 Charity number 1047729 Company number 2831131 DirectorslTrnstees Sue Cole Hilary Sutton Bryan Osbon Tim Delaney Sara Harvev Helen Spilsted Company Secretary Susan Cole Registered office The Station House Yard, Main Road, Darsham, Saxmundham, IP17 3PN Centre address The Station House, Main Road, Darsham, Suffolk, IP17 3LA Independent examiner Fiona McArthur FCCA (reg no. 16889331 Bankers Co-operative Bank plc, PO Box 250, Delf House, Skelmersdale, WN8 6WT Trustees, Report for 2023 The trustees, who are also directors for the purposes of the Companies Act 2006. present their annual report and the financial statements for the year ended 31 December 2023. Objects of the Charity Darsham Country Centre is established under its memorandum and articles for the furtherance of educational and recreational activities for the benefit of persons in the south east of England. particularly but not exclusively those resident in the London Borough of Hackney and other London boroughs, to provide and assist in the provision of facilities for recreation or other leisure-time occupation with the object of improving the conditions of life of such persons. Activities The company carries out its charitable objerts by managing a hostel in Darsham near Yoxford in Suffolk. The trustees have considered the Charity Commission guidance and believe that the centre's activities are wholly undertaken to further the charitable purposes for the public benelit. It offers 24 bed spaces, catering facilities and recreational opportunities primarily for the users of voluntary and statutory organisations which support people who lack access to affordable holidays and would benefit from communal activities. The groups using the centre reflect the objects.ves and include children and young people's organisations. older people and those with disabilities. The trustees, acting as the board of directors. are responsible for strategic and practical management, financial control, fundraising and the supervision of two staff members. The centre works in partnership with Woodcraft Folk, which organises certain services such as payroll and insurance. Achievements during the year Following on from a challenging period in which bookings were much reduced due to the Covid-19 pandemic, in 2023 bookings recovered signilicantly. During the year there were 44 weekend bookings12022= 431 and 4 further days12022.. 871. There were no big projects on the building in 2023. Financial Review of the Year Total irbcome for the year was £37,07812022- £37.8031. The majority of income was booking fees, which increased slightly to £36,53012022: £33.9001- Expenditure totalled £31.85312022: 21,8731. and included £3,322 non-routine expenditure on repairs to damp in the building. The year ended with a surplus of £5,225 12022: £15,9301- Reserve5 policy Trustees have tried to build up reserves over recent years given the need for ongoing repairs and improvements to an ageing building, rising expectations among potential users for more sophisticated facilities and the uncertainty of income from voluntary and statutory organisations. Booking levels are vulnerable to external events beyond the trustees, control. The Centre seeks grants for special projects and major improvements to the building. However, appropriate sources of funding are increasingly difficult to identify. Annual expenditure, needed to maintain staff and basic services only, is about £18,000. The centre will seek to designate funds of.. £6,000 for any essential repairs and renewals and emergencies to be agreed by trustees and revised annually as circumstances dictate. £4,000 to enable the centre to maintain basic services should bookings decline for a defined period £2,000 to meet redundancy paymentsfor one staff member. Should the centre cease operation. it would need to repay a secured loan of E14.500 to Hackney Borough Council. The sale of the premises would enable this liability to be met. Statement of directors'/trustees' responsibilities The Trustees (who are also the directors of Darsham Country Centre for the purpose of company lawl are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Pratticel including Financial Reporbng Standard 102 "The Financial Reporting Stsndard applicable in the UK and the Republic of Ireland" Company law requires the trustees to prepare financial statement5 for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources. including the income and expenditure. of the charitable company for that period. In preparing those financial statements, the trustees are required to- Select suitable accounting policies and then apply them consistentlv,. Observe the methods and principles in the Charity SORP: Make judgements and estimates that are reasonable and prudent- Prepare the financial statements on a going concern basis unless It is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the board of Trustees/Directors on= 26th September 2024 And signed on its behalf by: Sue Cole (Chair of Trustees) Darsham Country Centre (a company limited by guarantee) Independent Examinerfs Report to the Trustees of Darsham Country Centre For the year ended 31st December 2023 I report on the accounts of the charity fof the year ended 31 December 2023 whlch are Set oul in pages 6 10 ii.. Responsibilities and basis of report As the charitvs trustees of the Company {and also its directors for the purposes of company law) you are responsible for the preparatlon of the accounts in accordance with the requlrements of the Companies Att 2CrfJ6 {'the 2(*)6 ACVI. Having satisfied myself that the accounts of the Company are not required to be ?udited under Part 16 of the 2(M)6 Art and are eligible for independent examination. I report in re5pert of my e￿mination of your tharivs accounts as carried out under section 145 of the Charities Act 20111.the 2011 AcY}. In carrying out my examination I have folk)wed tne Directions given by the Charity Commission under sertion 145151 Ibl of the 2011 ACL Independent Examinerf5 Statement I have completed my examinatiori. I confim) that no matters have come to my attention in connertion with the examination givlng me cause to believe: Accounting record5 were not kept in respert of the Company as required by sectton 386 of the 2006 Art: or 2. The accounts do not accord with those ￿cordS. or 3. The accounts do not comply with the accountirig requirements of section 396 of the 2006 Art other than any requirernent that the accounts give a true and fair view whbch is not a matter considered a5 part of an independent examination. or The accounts have not been prepared in Kcordance wlth the methods and prinoples of the Statement of RecommendÈd Pfactice for accounting and reparting by charities {applicable to charities preparing their attounts in accordance with the Financial Reportin8 Standard applicable In the UK and Republic of IrelandlFRS 10211. I have no concerns and have come acros5 no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Fiona McArthur FCCA (reg. No 1688933) Cambridge, UK Date.. Darsham Country Centre Statement of Financial Activities For the Year Ended 31st December 2023 2023 2022 Unrestricted Restrirted Funds Funds Unrestricted Restricted Funds Fund5 Note Total Funds Total Funds Income from: Charitable activities 36.612 36,612 37.770 37,770 Investments 466 466 33 33 Total income 37.078 37,078 37,803 37,803 Expenditure on.. Raising funds Charitable activities 31,539 31,539 21.845 21,845 Governance 314 314 28 28 Total expenditure 31,853 31,853 21,873 21,873 Net movement of funds 5.225 5.225 15.930 15,930 Funds brought forward 41.738 43.453 85,191 25,808 43,453 69.261 Funds carried forward 46.963 43,453 90,416 41,738 43,453 85,191 All amounts relate to continuing activities. There were no recognised gains or losses other than those included above. The notes on pages 8 to 10 form part of these financial statements. Darsham Country Centre Balance Sheet at 31st December 2023 Unrestricted Restricted 2023 Total funds funds funds 2022 Total funds Note Fixed Assets 57,953 57,954 57.954 Current Assets Stock loill Debtors and prepayments Cash at bank and in hand 800 800 800 252 252 252 51.123 52.175 51,123 52,175 45,747 46,799 Total Current Assets Creditors: Amounts falling due within one year io 5.213 5,213 5,062 Net Current Assets 46.962 46,962 41,737 Total Assets less Current Liabilities 46.963 57,953 104,916 99,691 Creditors- Amounts falling due after more than one year 14,500 14,500 14,500 Net Assets 46.963 43.453 90.416 85.191 Restricted Funds li 43,453 43,453 43.453 Unrestricted Funds 46.963 46,963 90,416 41,738 85,191 Total Funds 46.963 43,453 The trustees are satisfied that an audit is not required of the financial statements for the year by virtue of section 43121 of the Charities Act 1993. Small Companies Audit Exemption The trustees are satisfied that an audit is not required of the financial statements for the year by virtue of section 477 of the Companies Act 2006. The members have not required the company to obtain an audit, in accordance with section 476 of the Act. Small Company Accounting Exemption The directors acknowledge their responsibility for complying with the requirements of the Art with respect to accounting records and for the preparation of the accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. These financial statements were approved by the board on 26th September 2024 and signed on their behalf by: Sue Cole, Director and Trustee The notes on pages 8 to 10 form part of the tinancial statements. Darsham Country Centre Notes to the Accounts for the Year Ended 31st December 2023 Accounting Policles 1.1. Basis of Accounting These accounts have been prepared under the historical cost convention and in accordance with the Charities SORP IFRS 1021 "Accounting and Reporting by Charities Statement of Recommended PRactice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland IFRS 1021 leffective l January 20191" Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and the Republic of Ireland" and the Companies Act 2006. 1.2. Cash Flow Statement The trustees have taken advantage of the exemption in FRS 102 "The Financial Reporting Standard applicable in the UK and the Republic of Ireland" and the Companies Act 2006 from including a cash flow statement in the financial statements on the grounds that the charity is small. 1.3. Tangible Fixed Asset5 and Depreciation Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets. less their estimated residual value, over their expected useful lives on the following basis- Fixtures and fithngs: Over five years 1.4. Stocks Stocks are valued at the lover of cost and net residual value. 1.5. Donations and Grants These are included in the Statement of Financial Activities when they are received. 1.6. Income from Activities and Other Income Income from Actr"vities and Other Income is included in the period to which it relates. 1.7. Resources expended Resources expended. including Value Added Tax, are included in the period to which they relate. 1.8. Funds Resources received are allocated to Restrirted Funds according to the limitations on their use specified by the donors or other providers. Funds received in the direct operation of the Charity are treated a5 unrestricted income funds. Other resources received without external restriction are designated by the trustees for particular purposes a5 deemed appropriate. Darsham Country Centre Notes to the Accounts for the Year Ended 31st December 2023 (continued) Income from Charitable Artivitie5 2023 2023 2023 Total 2022 Total Unrestricted Restricted Funds Funds Hostel accommodation 36,530 36.530 33,900 Grants 2,667 Other income 82 82 1.203 37,770 36,612 36,612 Income from Investments 2023 2023 2023 Total Funds 2022 Total Funds Unrestrirted Restritted Bank interest 466 466 33 466 466 33 Expenditure on Charitable Activitres 2023 Unrestricted 2023 Restricted 2023 Total Funds 2022 Total Funds Salary costs Volunteers, travel and subsistence 12,234 12.234 10,686 333 Rates 200 200 266 Water and Sewerage Heat and Light Equipment Repairs and refurbishment Garden works 562 562 439 2,892 249 2.892 249 3,163 456 8,970 8.970 2,936 83 Refuse disposal Cleaning materials Insurance 557 557 1,007 726 726 181 1,049 1,049 786 774 Adverhsing Administration 786 661 2,836 478 2,836 478 433 Phone and broadband 428 31,539 31,539 21,846 Darsham Country Centre Notes to the Accounts for the Year Ended 31st December 2023 (continued) Expenditure on Governance 2023 2023 2023 Total Funds 2022 Total Funds Unrestricted Restricted Trustees, travel and subsistence 314 314 28 314 314 28 Totsl Expenditure 2023 Total 2022 Total Staff costs Other costs costs costs Charitable Activities 12,234 19,305 31,539 21,845 Governance 314 314 28 12,234 19,619 31,853 21,873 Staff costs 2023 Total 2022 Total costs COSts Salaries 11.792 9,055 Social Security costs 442 1,632 10.687 12,234 Tangible Fixed Assets Freehold land and Fixtures, fithngs and equipment buildings Total Cost Balance brought forward (Disposals) Balance carried forward 57.953 15.129 73,082 57,953 15,129 73,082 Depreciation Balance brought forward Charge for year Balance carried fonNard 15,128 15,128 15,128 15,128 Net book value Brought forward Carried forward 57.953 57.953 57,954 57,954 io Darsham Country Centre Notes to the Accounts for the Year Ended 31st December 2023 (continued) Debtors and Prepayments 2023 2022 Share account with East of England Co-op Society 252 252 252 252 io. Creditors Amounts falling due within one year Amounts falling due after more than one year 2023 2022 2023 2022 Deposits and prepaid income Trade creditors and accruals 4.561 652 4,930 132 Secured loans 14,500 14.500 14,500 14,SOO 5.213 5,062 ii. Restricted Funds Property Reserve Grant funds Total funds Income Expenditure Net movement Opening balance Closing balance 43,453 43.453 43,453 43,453 12. Commitments There are no capital commitments at the end of the financial year for which provision has been made 12022.. nill. li