## **Darsham Country Centre**
**Financial Statements**
**For the Year Ended 31st December 2021**
## **Darsham Country Centre**
(a company limited by guarantee)
## **Financial Statements for the year ended 31st December 2021**
**Charity number** 1047729 **Company number** 2831131 **Directors/trustees** Sue Cole Hilary Sutton Bryan Osbon Richard Robertson Tim Delaney **Company secretary** Richard Robertson **Staff** Annette Day **Registered office** 6 Gurney Way, Cambridge, CB4 2ED **Centre address** The Station House, Main Road, Darsham, Suffolk, IP17 3LA **Independent examiner** Richard McMullan **Bankers** Co-operative Bank plc, PO Box 250, Delf House, Skelmersdale, WN8 6WT
## **Trustees’ Report for 2021**
The trustees, who are also directors for the purposes of the Companies Act 2006, present their annual report and the financial statements for the year ended 31 December 2021
## **Objects of the Charity**
Darsham Country Centre is established under its memorandum and articles for the furtherance of educational and recreational activities for the benefit of persons in the south east of England, particularly but not exclusively those resident in the London Borough of Hackney and other London boroughs, to provide and assist in the provision of facilities for recreation or other leisure-time occupation with the object of improving the conditions of life of such persons.
## **Activities**
The company carries out its charitable objects by managing a hostel in Darsham near Yoxford in Suffolk. The trustees have considered the Charity Commission guidance and believe that the centre’s activities are wholly undertaken to further the charitable purposes for the public benefit.
It offers 24 bed spaces, catering facilities and recreational opportunities primarily for the users of voluntary and statutory organisations which support people who lack access to affordable holidays and would benefit from communal activities. The groups using the centre reflect the objectives and include children and young people’s organisations, older people and those with disabilities.
The trustees, acting as the board of directors, are responsible for strategic and practical management, financial control, fundraising and the supervision of the one staff member. The centre works in partnership with Woodcraft Folk, which organises certain services such as payroll and insurance.
2
## **Darsham Country Centre (a company limited by guarantee) Trustees' Report for 2021 (continued)**
## **Achievements During the Year**
Due to the Covid9 pandemic lockdown the hostel was closed from 23rd March 2020 until July 2021. Aftwer that there were 8 weekend bookings (67%) and 6 further days, whereas in 2019 there were 38 bookings (73%) and a further 76 other days. Government support grants totalling £16,640 were received in the year and furlough support of £4,406. Some business rates relief was also provided.
During the year two projects were completed on the building. Replacement of a flat roof at a cost of £1,224 and a new boiler installation which cost £3,851.
## **Financial Review of the Year**
Lettings income increased back up to £16,445 (2020: £3,740). Expenditure totalled £19,503. With the government grants added in the surplus for the year was £13,438 (2020: deficit £10,256).
## **Reserves policy**
Trustees have tried to build up reserves over recent years given the need for ongoing repairs and improvements to an ageing, neglected building, rising expectations among potential users for more sophisticated facilities and the uncertainty of income from voluntary and statutory organisations.
Booking levels are vulnerable to external events beyond the trustees’ control. The centre seeks grants for special projects and major improvements to the building. However appropriate sources are increasingly difficult to identify.
Annual expenditure, needed to maintain staff and basic services only, is about £15,000. The centre will seek to designate funds of:
- £6,000 for an essential repairs and renewals and emergencies to be agreed by trustees and revised annually as circumstances dictate
- £2,000 to enable the centre to maintain basic services should bookings decline for a defined period
- £2,000 to meet redundancy payments for one staff member
Should the centre cease operation, it would need to repay a secured loan of £14,500 to Hackney Borough Council. The sale of the premises would enable this liability to be met.
3
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##
##
##
##
##
##
## **Darsham Country Centre**
## **Statement of Financial Activities for the Year Ended 31st December 2021**
|Note
**Incoming Resources**
**Incoming resources from**
**generated funds:**
Voluntary income
2
Investment income
3
**Incoming resources from**
**Charitable activities**
Hostel accommodation
Grants
Other Income
**Total Incoming Resources**
**Resources Expended**
**Costs of Generating Funds**
**Voluntary income**
**Charitable Activities**
4
**Governance costs**
5
**Total Resources Expended**
**Net Incoming Resources**
**and movement in funds**
**Total Funds brought forward**
**Total Funds carried forward**|**2021**
**Total Funds**
**Funds**
**Funds**
**£**
**£**
**£**
-
-
**-**
-
-
**-**
16,445
-
**16,445**
16,440
-
**16,440**
56
-
**56**
£32,941
-
**£32,941**
-
-
**-**
19,340
-
**19,340**
163
-
**163**
£19,503
-
**£19,503**
13,438
-
13,438
12,370
43,453
**55,823**
£25,808
£43,453
**£69,261**
**Unrestricted Restricted**|**2020**
**Funds**
**Funds**
**£**
**£**
-
-
-
-
3,740
-
12,268
-
95
-
£16,103
-
-
-
26,075
-
184
-
£26,260
-
(10,156)
-
22,526
43,453
£12,370
£43,453
**Unrestricted Restricted**|**Total Funds**
**£**
-
-
**3,740**
**12,268**
**95**
**£16,103**
**-**
**26,075**
**184**
**£26,260**
**(10,156)**
**65,979**
**£55,823**|
|---|---|---|---|
All amounts relate to continuing activities. There were no recognised gains or losses other than those included above.
The notes on pages 8 to 10 form part of these financial statements.
6
## **Darsham Country Centre Balance Sheet at 31st December 2021**
|Note
**Fixed Assets**
8
**Current Assets**
Stocks - Oil
Debtors and prepayments
9
Cash at Bank and in Hand
**Total Current Assets**
**Creditors: Amounts falling**
**due within one Year**
10
**Net Current Assets**
**Total Assets less Current**
**Liabilities**
**Creditors: Amounts falling**
**due after one year**
10
**Net Assets**
**Income Funds**
Restricted Funds
11
Unrestricted Fund:
General Funds
**Total Funds**|**2021**
**Unrestricted Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
1
57,953
**57,954**
400
-
**400**
841
-
**841**
27,346
**27,346**
28,587
-
**28,587**
2,780
-
**2,780**
25,807
-
**25,807**
25,808
57,953
**83,761**
-
14,500
**14,500**
£25,808
£43,453
**£69,261**
-
43,453
**43,453**
25,808
-
**25,808**
£25,808
£43,453
**£69,261**|**2020**
**Total**
**Funds**
**£**
57,954
400
249
13,320
13,969
1,600
12,369
70,323
14,500
£55,823
43,453
12,370
£55,823|
|---|---|---|
The trustees are satisfied that an audit is not required of the financial statements for the year by virtue of section 43(2) of the Charities Act 1993.
## **Small Companies Audit Exemption**
The directors are satisfied that an audit is not required of the financial statements for the year by virtue of section 477 of the Companies Act 2006. The members have not required the company to obtain an audit, in accrdance with section 476 of the Act.
## **Small Company Accounting Exemption**
The director's acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board on **9th September 2022** and signed on their behalf by: Richard Robertson
……………. Director and Trustee
The notes on pages 8 to 10 form part of the financial statements.
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## **Darsham Country Centre**
## **Notes to the Accounts for the Year Ended 31st December 2021**
- **1 Accounting Policies**
## **1.1 Basis of Accounting**
These accounts have been prepared under the historical cost convention and in accordance with the Charities SOP (FRS 102) 'Accounting snd Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006.
## **1.2 Cash Flow Statement**
The trustees have taken advantage of the exemption in FRS 102 'The Financial Reporting Standard applcable in the UK and Republic of Ireland' and the Comapanies Act 2006 from including a cash flow statement in the financial statements on the grounds that the charity is small.
- **1.3 Tangible Fixed Assets and Depreciation**
Tangible Fixed Assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Fixtures and Fittings Over five years
## **1.4 Stocks**
Stocks are valued at the lower of cost and net realisable value.
## **1.5 Donations and Grants**
These are included in the Statement of Financial Activities when they are received.
## **1.6 Income from Activities and Other Income**
Income from Activities and Other Income is included in the period to which it relates.
- **1.7 Resources Expended**
Resources Expended, including Value Added Tax, are included in the period to which they relate.
## **1.8 Funds**
- Resources received are allocated to Restricted Funds according to the limitations on their use specified by the donors or other providers. Funds received in the direct operation of the Charity are treated as unrestricted income funds. Other resources received without external restriction are designated by the trustees for particular purposes as deemed appropriate.
|**2**
**Voluntary Income**
Donations
**3**
**Investment Income**
Bank interest|**2021**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
0
-
**£0**
0
-
**£0**
**Unrestricted Restricted**|2020
Total
Funds
**£**
£0
£0|
|---|---|---|
8
## **Darsham Country Centre**
## **Notes to the Accounts for the Year Ended 31st December 2021 (Continued)**
|**4**
**Costs of Charitable Activities**
**2021**
**Total**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
Salary costs
6,265
-
**6,265**
Volunteers' Travel/Subsistence
46
-
**46**
Rates
136
-
**136**
Water and Sewerage
375
-
**375**
Heat and Light
1,684
-
**1,684**
Equipment
127
-
**127**
Repairs and Refurbishment
6,198
-
**6,198**
Garden works
438
-
**438**
Refuse Disposal
431
-
**431**
Cleaning Materials
104
-
**104**
Insurance
913
-
**913**
Advertising
602
-
**602**
Administration
334
-
**334**
Phone and Broadband
387
-
**387**
Centres charges Woodcraft Folk
1,300
-
**1,300**
Site development investigation
-
-
**-**
£19,340
-
**£19,340**
**2021**
**5**
**Governance Costs**
**£**
Accountancy
**-**
Trustees Travel and subsistence
**163**
**163**
**6**
**Total Resources Expended**
**Staff**
**Other**
**Total**
**Costs**
**Costs**
**£**
**£**
**£**
Generating Voluntary Income
-
-
**-**
Charitable Activities
6,265
13,075
**19,340**
Governance Costs
-
163
**163**
6,265
13,238
**£19,503**
**7**
**Staff Costs**
Salaries
**10,412**
Social Security Costs
**259**
less: Government furlough support
**-4,406**
**£6,265**
**Unrestricted Restricted**|**2020**
Total
Funds
£
3,784
-
-
397
1,223
18
14,699
89
729
64
1,106
331
328
373
1,300
1,633
£26,075
**2020**
£
**-**
184
£184
Total
£
-
26,075
184
£26,259
9,723
0
-5938
£3,785|
|---|---|
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## **Darsham Country Centre Notes to the Accounts for the Year Ended 31st December 2021 (Continued)**
|**8**|**Tangible Fixed Assets**||**Freehold**|**Fixtures,**|**Total**|
|---|---|---|---|---|---|
||||**Land &**|**Fittings &**||
||||**Buildings**|**Equipment**||
||**Cost**||**£**|**£**|**£**|
||Balance brought forward||57,953|15,129|73,082|
||(Disposals)||-|-|-|
||Balance carried forward||57,953|15,129|73,082|
||**Depreciation**|||||
||Balance brought forward||-|15,128|15,128|
||Charge for Year||-|-|-|
||Balance carried forward||-|15,128|15,128|
||**Net Book Value**|||||
||Brought forward||57,953|1|57,954|
||Carried forward||**57,953**|**1**|**57,954**|
|**9**|**Debtors and Prepayments**|||**2021**
**£**|**2020**
£|
||Share account with East of England Co-op|Society||250|249|
||Trade debtors|||591|-|
|||||**£841**|£249|
|**10**|**Creditors**|**Amounts falling due**||**Amounts falling due**||
||Deposits & prepaid income|**2021**
**2020**
**£**
**£**
**2,780**
2,240
**within one year**||**after more than**
**2021**
**£**
-
|**one year**
**2020**
**£**
-|
||Trade Creditors
|-|44|-
|-|
||Accrued holiday pay
|-|800|-
|-|
||Loans (Unsecured)
|-|-|-
|-|
||Loans (Secured)
|-|-|**14,500**|14,500|
||**Total**|**£2,780**|£3,084|**£14,500**|£14,500|
||The Secured Loan of £14,500 from the Hackney Borough Council is secured on the freehold property|||||
|**11**|**Restricted Funds**||**Property**|**Grant**|**Total**|
||Incoming Resources||**Reserve**
**£**
-|**Funds**
**£**|**Funds**
**£**
-|
||Expenditure||-||-|
||Net Movement||-|-|-|
||Opening Balance||43,453||43,453|
||Closing Balance||**£43,453**|**-**|**£43,453**|
|**12**|**Commitments**|||||
||Capital commitments at the end of the financial year for which|||**2021**|**2020**|
||no provision has been made
Contracted and uncontracted|||**£**
-|£
-|
During the year three Trustees (2020: two) received travel and subsistence expenses totalling £163 (2020: £184)
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