Amber Pre-School AGM Meeting Main Hall, Scout Hut 9.15am, 12.06.2023 ## **Attendees** Julie Ward Ceri Turner Emma Stocker Cheryl Smith Nadia Ross ## **Minutes** ## 1. Welcome Julie welcomed all to the meeting. 2. Apologies Rosalind Bivand Caitlin Twaites Stephanie Ward 3. Minutes of the last meeting were read through and no issues were raised. 4. Chairpersons report See attached 5. Financial administrators report See attached 6. Staff report As no 4 of these minutes 7. Administrators report As no. 4 of these minutes 8. Stand down of current offers and committee All stood down 9. Election of new officers and committee Chair - Julie Ward (proposed by Ceri and seconded by Emma) Vice Chair – Stephanie (proposed by Emma and seconded by Julie) Secretary - Emma Stocker (proposed by Julie and seconded by Nadia) Treasurer - Rosalind Bivand (proposed by Julie and seconded by Emma) Fundraising Nadia Ross Cheryl Smith 10. Date of next meeting September TBC date 11. Any other business Nearly New Sale was mentioned – fundraising team to follow up. **Amber Preschool Accounts** ## Date- April 2023 From: Month March 9th 2022 To: Month April 8th 2023 ## **Income** ## **Period** Fees from Parents inc. F.School Fees from WSCC Vouchers ## **TOTAL INCOME:** ## **Fundraising Account Balance** ## **Expenditure** Wages Rent HMRC Phone/website domain Ofsted Dads Day Training/Courses/DBS Gifts/Thank you's Supplies and refreshments Charges Computing/ink/Stamps Cleaning Fundraising Xmas Amazon Advertising/Lanyard cards/Uniform Tapestry Early Years Alliance Refunding fees Pensions Fine Outings Craft/Toys/ipads/Posters ## **Money in** Photo commission Refund Cash Gift from parent (much loved) ## **Total in:** **Amber Acc. Balance Fundraising Acc. Balance** ## **Community Savings Acc Balance** For: Redundency Astro Turf/ Maintenance (To be reviewed next year) ## **Current Account and Fundraising Account** ## **Year to Date** £19,156.26 £76,704.44 £3,580.40 **£99,441.10 £591.34** £55,580.96 £11,468.10 £4,982.14 £353.98 £50.00 £20.00 £878.88 £56.68 £291.57 £136.75 £1,091 £45.83 £0.00 £215.68 £987.00 £134.40 £635.56 £495.60 £400.00 £811.00 £352.47 **Total: ###** £18.50 £7.82 £1,131.40 £334.21 **£1,491.93 £97,583.59 £591.34** £23.720.25 £13,000 £10,000 ## **Independent Examiner’s Report to the Trustees of Amber Pre-school** I report on the accounts of the Trust for the year ended 31[st] April 2023. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43 (2) of the Charities Act 1993 (the Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 43 of the Act), - To follow the procedures laid down in the general Directions given by the Charity Commission (under section 43 (7) (b) of the Act), and - To state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It is also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention, 1. Which gives me reasonable cause to believe that in, any material respect, the requirements: - To keep accounting records in accordance with section 41 of the Act; and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. To which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Alice Kenworthy 16 Ashurst Close Horsham West Sussex RH124JN Alice M Kenworthy 5[th] July 2023