## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From 01 04 2021 To 31 03 2022**
## Section A Reference and administration details
**Charity name** Newstead Road Playgroup **Other names charity is known by** Newstead Road Pre-School
**Registered charity number (if any)** 1047690
**Charity's principal address** Compton House
6 Birch Grove Lee, London **Postcode SE12 0SU**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Hand Chair
2 David Sapsford
3 Giuseppe Spano Ongoing to July 2022
7 Clare Waghorn Ongoing to 6 June 2022
8 Terry Cox
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
Pat McGowan, Eve Ratcliff
March **2012**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution adopted 11 November 1994 (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Unincorporated Charitable Association
Trustee selection methods
- (eg. appointed by, elected by)
Elected by members
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The pre-school is a member of the Early Years Alliance (previously named Pre-School Learning Alliance). The organisation is registered with Ofsted as a provider of childcare on non-domestic premises on the Early Years Register, the compulsory part of the Childcare Register and the voluntary part of the Childcare Register.
Details of the managing trustees are recorded with Ofsted.
The Charitable Incorporated Organisation ('CIO') 'Newstead Road PreSchool' (registered charity number 1153436) has already been formed to take on this 'Newstead Road Play Group' Charitable Association (registered charity number 1047690). The new charity structure will address past difficulties in recruiting trustees by limiting their personal liability and improve continuity by allowing staff representation among the trustees.
During the period covered by this report, no aspect of the pre-school's operations has been transferred to the new CIO. This new CIO does however hold the pre-school's lease.
Full transfer of the operations depends on re-registration with Ofsted, who will not allow our existing registration to be updated with a new charity number. Instead, we have to register as a new childcare provider, losing historic inspection reports.
March **2012**
**TAR**
2
**Section C Objectives and activities**
To enhance the development and education of children under statutory **Summary of the objects of the** school age in a community based setting, providing quality care and **charity set out in its** attention for the children with qualified staff and volunteer parent helpers. **governing document** The main activity undertaken for the public benefit is the advancement of education for children aged 2 to 5. The standard of this education is monitored through regular Ofsted inspection reports.
Play activities are based around the Early Years Foundation Stage **Summary of the main** curriculum (personal, social and emotional; communication, language and **activities undertaken for the** literacy; mathematics; knowledge and understanding of the world; physical **public benefit in relation to** and creative development). Children learn through experience and are free **these objects (include within** to choose which activity they wish to engage in. Staff assist to the extent **this section the statutory** that is judged necessary and to encourage children's efforts. **declaration that trustees have had regard to the guidance** There are no restrictions on access to our service (save for the fact that a **issued by the Charity** child must be of the relevant age of 2 to 5 years). Children aged 3 years + **Commission on public** 1 school term, and some aged 2 years, are eligible for free entitlement **benefit)** funding. We receive fees from this, administered by London Borough of Lewisham, to provide a free childcare place for 15 hours each week of term.
The trustees of Newstead Road Playgroup have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main** Continued to provide high quality education and care. **achievements of the charity** Continued to support the families of children attending our setting. **during the year**
## **Section E Financial review**
The charity has a reserves policy in place, which is included with the **Brief statement of the** attached accounts. At 31 March 2022, charity reserves were £140,256. **charity’s policy on reserves** This is significantly above our reserves target of £121,600, a level which, after considering current liabilities, the trustees consider necessary and prudent for the long-term stability of the charity. **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The pre-school has paid a £3,000 rent deposit which, though due, has not You **may choose** to include been returned. This is counted as an asset. We pay rent according to additional information, where invoices issued by our landlord; however these invoices are less than the relevant about: amount stated in the lease. We have advised the landlord of this the charity’s principal discrepancy and have received their acknowledgement. The difference sources of funds (including has been recorded as a liability and has been capped at 6 years. Our any fundraising); reserves policy makes provision for this. how expenditure has The Pre-School had a surplus of £25,675 in 2021-22 or £17,175, after our supported the key objectives potential rent liability with Lewisham Council. These figures also include of the charity; EHCP (Education, Health and Care Plan) funding. investment policy and objectives including any Income from private fees was £8,698 and overall income was £146,528, ethical investment policy including a one-off donation of £1,500 from parents of a child attending. adopted. Over-all spend this year was £120,853. Exceptional expenses of £2,800 this year consisted of plumbing work and some repairs to the playground surface.
There was also a retrospective payment of £14,490 for National Insurance Contributions and PAYE to HMRC. This was due to an oversight on our part in the transferal process to a new payroll provider.
Unusually, there were also payments for business rates totalling £1,382 as we did not apply for the exemption in time this year and this could not be claimed retrospectively.
The pre-school also incurred a fine for rubbish of £250 – the rubbish was left at the back of the property and not by the pre-school.
**Section F Other optional information**
**Section G Declaration**
March **2012**
**TAR**
4
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** John David Hand **Position (eg Secretary, Chair, etc)** Chair **Date** \ 16/Dec/2025
March **2012**
**TAR**
5
**----- Start of picture text -----**
Charity Name No (if any)
Newstead Road Playgroup 1047690
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-21 31-Mar-22
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 8,698 - - 8,698 7,791
Free Entitlement 136,323 - - 136,323 90,743
Fundraising - - - -
Interest 6 - - 6 58
Other Income / Commissions 1,500 - - 1,500 5,000
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
146,528 - - 146,528 103,592
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 146,528 - - 146,528 103,592
A3 Payments
Utilities 2,770 - - 2,770 2,593
Staff Costs 96,198 - - 96,198 78,055
Rent 3,500 - - 3,500 3,500
Rates 1,382 - - 1,382
Payroll Fees 349 - - 349 372
Other Operational Expenses 13,853 - - 13,853 7,534
Exceptional Expenses 2,800 - - 2,800 180
- - - - -
- - - - -
Sub total 120,853 - - 120,853 92,233
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 120,853 - - 120,853 92,233
Net of receipts/(payments) 25,675 - - 25,675 11,358
A5 Transfers between funds - - - - -
A6 Cash funds last year end 114,581 - - 114,581 103,223
Cash funds this year end 140,256 - - 140,256 114,581
**----- End of picture text -----**
CCXX R1 accounts (SS)
12/12/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|Cash at Bank
Petty Cash
Rent Deposit
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Rent not yet invoiced
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**136,128**
**-**
**1,129**
**3,000**
**-**
**140,256**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**42,500**
**-**
**-**
**-**
**-**
Print Name
John David Hand|**Endowment**
**funds**
**to nearest £**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
12-Dec-2025|
CCXX R2 accounts (SS)
12/12/2025
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Report to the trusteesl
momr8 of
On aGGount• for tho year
ended
char no
(If any)
-03-22
Set out on pays
I report to the trustees on my examlnatlon of the accounts of the above
charity (Ihe Trusf) for the year ended )D
Responslbllltl88 and As the charlty trustees of the Trust, you are responsible for the preparation
basls of report of the accounts in accordance with the requirem8nts of the Charities Act
2011 (Ihe Act.).
I report In respect of my 8xamlnatlon of the Trust's accounts carrled out
under section 145 of the 2011 Act and in Garrying out my examination. I
have followed the appllcable Dlrectlons glven by the Charity Commlsslon
under section 145(5){b) of the Act.
I have completed my examination. I confirm that no material matters hav
come to my attention (olher than that disclosed below ') in connection wit
the examlnatlon whlch gwes me cause to believe that In, any material
respect:
• accounting records were not kept in accordance with section 130
the Act or
the accounts do not accord with the accounting records
dependent
xamlnerfs statement
I have no concems and have come across no other matters in connecti
with the examination to which attention should be drawn in order to ena
proper understanding of the accounts to be reached.
' Pl88se delete the words in the brackets rf they do not apply.
Slgned:
Date:
Name:
alevant profo98lonal
al•ficatlon(s) or body
(If any):
SPA
Address:
Only complete if the examiner needs to highlight matters of concem (see CC
Independent examlnation of charfty accounts: directions and guidance for
examiners).
CHARITY COMMISSIO
FOR ENGL4ND AND WALE
1047WQ
Receipts and payments accounts
CC16a
Forth• Pfjflod
from
To
014w21
3141w.22
Sectioii A Receipts aiid payments
Total fund•
fund•
lund•
lunds
Al R•¢•l
Frne En¥lnI
Fur#lr8
toJBsl
136
90.743
AR)
A2 Ass•t and Inb••tm•nt Ml•¥.
Sub to
Im
gQ11NJ
Staft
Rant
78.055
l F888
J72
13M53
Sub lotal
1211
120
Sub total
92
Nat of rece1pl•YrnOn)
AS Tran•l•r• bthhY•n funds
A6 Ca•h lund81o$t ya•r end
Cash funds thls year end
41
103
114
140
140
l •mrt• {S81
1YI