## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From 01 04 2020 To 31 03 2021** ## Section A Reference and administration details **Charity name** Newstead Road Playgroup **Other names charity is known by** Newstead Road Pre-School **Registered charity number (if any)** 1047690 **Charity's principal address** Compton House 6 Birch Grove Lee, London **Postcode SE12 0SU** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Hand Chair
2 David Sapsford
8 Terry Cox
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** Pat McGowan, Eve Ratcliff **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Constitution adopted 11 November 1994 How the charity is constituted - (eg. trust, association, company) Unincorporated Charitable Association Trustee selection methods - (eg. appointed by, elected by) Elected by members ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The pre-school is a member of the Early Years Alliance (previously named Pre-School Learning Alliance). The organisation is registered with Ofsted as a provider of childcare on non-domestic premises on the Early Years Register, the compulsory part of the Childcare Register and the voluntary part of the Childcare Register. Details of the managing trustees are recorded with Ofsted. The Charitable Incorported Organisation ('CIO') 'Newstead Road PreSchool' (registered charity number 1153436) has already been formed to take on this 'Newstead Road Play Group' Charitable Association (registered charity number 1047690). The new charity structure will address past difficulties in recruiting trustees by limiting their personal liability and improve continuity by allowing staff representation among the trustees. During the period covered by this report, no aspect of the pre-school's operations has been transferred to the new CIO. This new CIO does however hold the pre-school's lease. Full transfer of the operations depends on re-registration with Ofsted, who will not allow our existing registration to be updated with a new charity number. Instead, we have to register as a new childcare provider, losing historic inspection reports. March **2012** **TAR** 2 **Section C Objectives and activities** To enhance the development and education of children under statutory **Summary of the objects of the** school age in a community based setting, providing quality care and **charity set out in its** attention for the children with qualified staff and volunteer parent helpers. **governing document** The main activity undertaken for the public benefit is the advancement of education for children aged 2 to 5. The standard of this education is monitored through regular Ofsted inspection reports. Play activities are based around the Early Years Foundation Stage **Summary of the main** curriculum (personal, social and emotional; communication, language and **activities undertaken for the** literacy; mathematics; knowledge and understanding of the world; physical **public benefit in relation to** and creative development). Children learn through experience and are free **these objects (include within** to choose which activity they wish to engage in. Staff assist to the extent **this section the statutory** that is judged necessary and to encourage children's efforts. **declaration that trustees have had regard to the guidance** There are no restrictions on access to our service (save for the fact that a **issued by the Charity** child must be of the relevant age of 2 to 5 years). Children aged 3 years + **Commission on public** 1 school term, and some aged 2 years, are eligible for free entitlement **benefit)** funding. We receive fees from this, administered by London Borough of Lewisham, to provide a free childcare place for 15 hours each week of term. The trustees of Newstead Road Playgroup have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity** Continued to provide high quality education and care. **during the year** Continued to support the families of children attending our setting. **Committee:** 3 committee members ongoing. **Staff:** The charity operates with at least 4 to 5 permanent staff and 1 to 2 temporary staff / apprentices each year. We have 1 volunteer. **Facilities and Equipment:** .Not reported **New Resources Bought with inclusion funding:** Not reported **Events and Activities:** Not reported ## **Section E Financial review** The charity has a reserves policy in place, which is included with the **Brief statement of the** attached accounts. At 31 March 2021, charity reserves were £114,596. **charity’s policy on reserves** This is just above our reserves target of £113,600, a level which, after considering current liabilities, the trustees consider necessary and prudent for the long-term stability of the charity. **Details of any funds materially in deficit** **Further financial review details (Optional information)** March **2012** **TAR** 4 - The pre-school has paid a £3,000 rent deposit which, though due, has not - You **may choose** to include been returned. This is counted as an asset. We pay rent according to - additional information, where invoices issued by our landlord, however these invoices are less than the - relevant about: amount stated in the lease. We have advised the landlord of this - the charity’s principal discrepancy and have received their acknowledgement. The difference sources of funds (including has been recorded as a liability, which is presently increasing every month. any fundraising); During the period covered by this report, this potential liability has - how expenditure has increased by £8,500. Our reserves policy makes provision for this. supported the key objectives The Pre-School had a surplus of £11,373 in 2020-21 or £2,873, after our - of the charity; potential rent liability with Lewisham Council. - investment policy and objectives including any Income from private fees was £7,790 compared to £9,488 in 2019-20. ethical investment policy Over-all spend this year was $92,233 compared to £106,219 in 2019-20. adopted. Following reconciliation of Petty Cash funds, the Chair of Trustees (myself) held £1,327 of Pre-School funds at the end of this financial year pending deposit to the Charity’s bank account. **----- Start of picture text -----**
||| |---|---| |There were some cash expense receipts from July to December 2019 that| |had been omitted from the 2019-2020 accounts totalling £212. These have| |been included in these accounts for 2020-2021.| |The closing balance for 2019-2020 year had to be adjusted as follows due| |to accounting errors which could not be resolved:| |4 Error Corrections| |103,536.00|2019-20 Cash Funds Year End, as reported| |-273.97|Corrected PSLA Balance from 10,228 to 9,954| |63.42|Corrected Cash Balance -9.10 to 54.32| |-98.45|Error on Cash transfers, missing -98.45| |-3.86|Error on Cash Accounting| |103,223.14|New Closing Balance matches with account balances| **----- End of picture text -----**
## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John David Hand **Position (eg Secretary, Chair,** Chair **etc) Date** 18/Jun/2025 March **2012** **TAR** 5 **----- Start of picture text -----**
Charity Name No (if any)
Newstead Road Playgroup 1047690
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-20 31-Mar-21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 7,791 - - 7,791 9,488
Free Entitlement 90,743 - - 90,743 116,307
Fundraising - - - 199
Interest 58 - - 58 221
Other Income / Commissions 5,000 - - 5,000 16
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
103,591 - - 103,591 126,231
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 103,591 - - 103,591 126,231
A3 Payments
Utilities 2,593 - - 2,593 2,648
Staff Costs 78,055 - - 78,055 83,497
Rent 3,500 - - 3,500 3,500
Rates - - - -
Payroll Fees 372 - - 372 507
Other Operational Expenses 7,713 - - 7,713 11,917
Exceptional Expenses - - - 4,152
- - - - -
- - - - -
Sub total 92,233 - - 92,233 106,219
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 92,233 - - 92,233 106,219
Net of receipts/(payments) 11,359 - - 11,359 20,012
A5 Transfers between funds - - - - -
A6 Cash funds last year end 103,223 - - 103,223 83,524
Cash funds this year end 114,582 - - 114,582 103,536
**----- End of picture text -----**
CCXX R1 accounts (SS) 02/10/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B5 Liabilities**|**Details**
Cash at Bank
Petty Cash
Cash held by Chair of Trustees
Rent Deposit
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Rent not yet invoiced
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**110,150**
**-**
**119**
**1,327**
**3,000**
**-**
**-**
**114,596**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
Print Name
John David Hand|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
18-Jun-2025| CCXX R2 accounts (SS) 02/10/2025 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of On accounts for the year ended Charfty no (If any) Set out on pages I report to the trustees on my examination of the attounts of the above charity (Ihe Trusf) for th8 year end8d Responslbllftlos and As the Charity trustees of the Trust. you are responsible for the preparallon basls of report of the accounts In ac￿rdance with the requirements of the Charities Act 2011 (-the Acr). I report In respect of my examination ol the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. l Confimi that no material matters hav8 come to my attention (other than that disdos8d below ') in connection wlth the examination which gives me cause to believe that in. any materfal respect: accounting records were not kept in accordance with se¢tlon 130 of the Act or the accounts do not ac￿rd with the a¢￿UntIng records Independent examinerfs statement I have no COn￿mS and have com8 across no other matters in connection with the examination to which attention should b8 drawn in order lo enable a proper understanding of the accounts to be reached. ' Please delete the words in the brnckets rf th8y do not apply. Signed: Date: IL (Z*>aS Name: October 2018 IER Relevant professlonal quallflcation(s) or body (if any): Address: Only complete rf the examiner needs to highlight matters of concem (see CC Independent examinalion of charity accounts: directions and guidance for examiners). Ive here brief detalls of ny items that the xaminer wishes to isclose.