Registered Charlty Number: 1047689 CARMARTHEN FAMILY CENTRE ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2025 CARMARTHEN FAMILY CENTRE CONTENTS OF THE FINANCIAL ￿ATEmENTs FOR THE YEAR ENDED 31 MARCH 2025 Contents Page Admlnlstrative Details Report of the Trust Report of the Independent Examlner Statement of Finanaal Actlvltles statement of Assets and Liabilities io Notes to the Financlal Ststements 11- 13 Pa CARMARTHEN FAMILY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting pollcies set out in note I to the accounts and comply wlth the charitls trust deed and, the Charities Act 2011. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charlty Number 1047689 Reglstered Offlce Ty Hapus, 114 Parc H311, Carmarthen, SA31 IJG Trustees Emlyn Schiavone Chairper50nnrustee Rose Row13nd Vlce Chairpersonnrustee Doug Rose Trustee Mary Thorley Trustee Richard Edwards Trustee Nigel Roberts Trustee (Reslgned September 26 20241 Frankle Owens Trustee (Reslgned December 2. 20241 Janet Marchant Trustee (Joined January 301h 20251 Bankers Lloyds Bank King Street Carmarthen Carmarthenshire Independent Examlners Harris Bassett Chartered Accountants 19 Murray Street Uanelli Carmarthenshire SA15 IAQ Pa CARMARTHEN FAMILY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd sTRu￿URE, GOVERNANCE AND MANAGEMENT Carmarthen Family Centre is a charity governed by a constitution as adopted 6 February 1995. It Is reglstered as charity with the Cha rity Commission. The aims and objectives of the charity are to develop at a local level skllls and nurturlng capacity of families, parents and carers so that the well-belng and life chances of their children are enhanced. Publlc Beneflt The public benefit through having a service that provides families with chlldren aged 04 years (0-11 school holidays) with free access to a wide varlety of play activities, free accredited trainlng/courses on parenting skills, free trips and outings, and an open-door policy promotlng equal opportunltles for all families. The centre a150 works closely with other like-minded organisations and are able, therefore, to sign-post families in need to other professlonals. By providlng thls service we preserve and protect the health and well-being of famllies and enable strong support networks and healthy relationships within families. Appolntment of Trustees Trustees are appolnted as set out In the constitution. Professionals and service users withln the communlty, who have a personal Interest In the charity, are invited to join the management committee. Nomlnatlon forms are completed, and applicants are voted onto the committee as appropriate. Commlttee members can also be co- opted when appropriate. Trustee Inductlon and Tralnlng As part of Induction all trustees are DBS checked and shown the relevant documentatlon regardlng the runnln8 of the Family Centre. Organlsatlon Structure Chair of Trustees Family Centre Manager Play Worker Volunteer Trustees are consulted on all aspects of accounting, pollcies and procedures and Involved In the declslon maklng regardi ng the day-to-day running of the Centre. The ci)ordinator Is responslble for keeping the order of files, office work and overseeing all other day-to-day activities at the Centre. Related Parties None Risk Management Rlsk Management has been reviewed in terms of safeguarding policles. risk assessments of events and trips, the undertaking of Disclosure and Barring checks and health and safety issues. The trustees feel that they have taken all reasonable steps to protect beneficiaries, staff, volunteers and the organisation itself. Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified rlsks. CARMARThEN FAMILY CENTRE REPORT OF THE TRusfEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd OBJEcfivES AND AcfiviTIES The object of the charity is about prevention and early intervention. The charity works in partnership wlth parents and carers. It empowers them in order to better cope wlth family life and therefore gives their children a better start in life. The Aims of the Family Centre is to ensure children:_ H ave a flying start in life. Have a range of education and learning opportunities. Enjoy the best posslble health, free from abuse. Have access to play, leisure and cultural activities. Are listened to and resperted and have their identity recognised. Have a safe home and community. Are not disadvantaged by poverty. The objectives for the next year are to:. Provlde 3 safe, warm, and welcoming environment. Provide access to hlgh quallty play equipment and activities. Empower Parents by offering tralning and support. Provide opportunltles to 80 on trlps and OLrtlngs. Provide open-door poli¥ry where everyone is welcomed. Offer outreach work to Identlfy Iso13ted families. Continue to provide courses, workshops, and play activitles for parents and their chlldren to do together. ACHIEVEMENT AND PERFORMANCE Carmarthen Family Centre Is a registered charity, known as Ty Hapus, and based in the Park Hall area of Carmarthen Town North. Carmarthen Family centre first opened in 1995, and the centre operates independently of Plant Dewl as a charity. The Ty Hapus slte has been consistent in its provision over the year as a family centre. With a team of two staff, a Centre Manager and one Play Worker who have worked for the organisation for a number of ye3rs, we have been able to facilitate the activities. with a volunteer supporting the centre. All working under the guldance and support of the trustees. The priorlty of the centres 15 to engage local familie5 and provide professional support. Working closely with local nurseries and schools, consulting with professionals. and regularly updating our social medl3 page to engage with the community. Pa CARMARTHEN FAMILY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd Highllghts Providing variety of sessions, workshops, opportunities, fun days and days out, often in partnership with other agencies, throughout the year which included: 2 x five-week Baby massage courses. 2 x Language and Play, Tap, Tap Chat courses & 2 x Language and Play, finy Talker5 courses. Provided opportunities for families to attend various courses and workshops including 4 x Action for Children; Empowering Parents, Active Play, Healthy Mlnd, Happy Mind and Healthy meals workshops with reche provided. Clwb Ctsrtsh held a flve-week Welsh language course at the centre and Eln Gegin provided 5 x cooking workshops, Multlply Maths provlded 7 x weekly sessions, 3 x gardening workshops in partnership wlth the National Botanlc Garden of Wales and a day out at the gardens with educational activities, and a festive wreath making workshop for the parents with Pendine consultancy. Boc5, several sessions at Abergwili Park and museum with games, plcnlc, outdoor nature explorlng and an Autumn planting session. We attended a Crazy Clayton charlty fun event, 2 x days out at the Natlonal Botanlc Garden of Wales, and summer trips to Pembrey Country Park and Clerkenhlll Adventure Park and Farm. We held several sessions throughotjt the year to celebrate national and internatlonal days, many In partnership wlth other agencies, such as, St Davld's day National Play D3VJ Chinese New Year, Remembrance Day and St Dwynwen's day. We provlded various fun activity and craft sesslons to celebrate Easter, and Christmas including, games and an Easter hunt at the local reservoir, a Christmas treat at Carmarthen Lelsure centre soft play, A Grinch who stole Christmas workshop and a Chrlstmas photo shoot at the Family Centre. Several famllles were provlded with donated bLN)ks and clothing, and nappies and sanitary products are available at the centre. Many Family centre families also enjoyed free entry to the National Botanic Garden of Wales through a card loan scheme run by Plant Dewl. We renovated the family room over the summer, creating a warm, calm Montessorl Style space that feels welcoming and homely. We also had the top tier of the garden, which wa5 prevlously unused and unsafe, landscaped. Creating a well-being space wlth fruit trees and areas for relaxingi playing and growing frult and vegetables. Staff training and professional development included Safeguarding levels A, 8 and C training, Ffa la la Welsh language training, Midas minibus training, Rubba Bubba massage trainln& Trauma Informed Practlce and Neurodiversity. Addition211y, staff attended a well-being network event with all other family centres In Carmarthenshire. Regular Group Sesslons throughout the year Weekly baby language and play themed sessions with songs. stories and rhymes, activities and play to enhance the language and communication skills of babies,, aged 0-16mths. Weekly toddler language and play themed sessions with songs, stories and rhymes, actlvities and play to enhance the language and communicatlon skills of toddlers,, aged 16mths+. Weekly Stay and Play sessions for all ages. Lots of free play, socialisin& exploring and dlscovering activities, both indoors and outdoors, to enhance all areas of children's development. Regular walks and outdoor play and fortnightly visits to the local care home. Regular online Ilnks to advice and support. During the language and play sessions parents have had the opportunity to learn new songs, stories and activity ideas with their children. The sessSons incorporated weekly themes and were held both outdoors and indoors. CARMARTHEN FAMILY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 Cont'd Outcome - From Survey 100% Families feel they have reduced their isolatlon 100% Parent5 feel they have improved confidence 95% Parents feel they have improved relationships with their children 100% Parents feel they have Improved their and their children's wel l-being. What our lamllles tell us about the centre: The Centre has been very busy and feedback from parentslcarers has been positlve. Examples below: "The toddler sesslons have helped so much with soclallslng for both me and my daughter, As a family that doesn't have a lot of spare money, it's wonderful that there's a free group that my toddler can attend weekly and wlll help her catch up before going to nursery." JG "My son love5 the stories and song5 and messy play. Comlng to the centre gave me the confldence to recreate the activities at home., KB "Before I came to the centre I worrled that I would be judged and looked down on, but we always feel welcome and valued at the centre and I now encourage others to come too." TR Families SUPPOrted Throughout the year Carmarthen Famlly Centre was consistently busy with familles and preschool aged children attending the regular weekly sessions durlng term tlmes, and wlth families with older children returning to attend sessions and events during school holidays. C3rm3rthen Famlly Centre Is regularly active on thelr social media page, posting update5 and Informatlon regarding events and weekly sessions, and supports families online with Ilnks to opportunltles and professional advlce and support. Carmarthen Family Centre supported 138 Adults, 169 Children and 120 famllles durlng the financlal year of 24125. Reserves Pollcv The trustees have reviewed the charity's needs for reserves in line with the guldance issued by the Charity Comm ission. The greatest area of risk to the effectiveness of the charity is loss of grant/ contract funding. In the event of such a Ios5 the trustees wish to be able to maintain servlces for at least 3 months to enable other sources of funding to be secured or to make changes to existing services. The trustees therefore feel that reserves should normally be approximate to 3 - 6 months running cost5. This equates to approximately £13,082 £26,165. As of 31st March 2025, reserve5 held equated to £41,233. The trustees are consldering deslgnatlng the excess towards specific charitable activities and will continue to monitor reserves on an annual basis. We were advised to place all donations, Includlng those carried forward, into reserves which includes: CAFCASS, Ken Owens Charity Donation, TK Maxx donatlon. The Mayorfs race Donation, Paypal donation, Carmarthenshire County Council Donation and Multiply (Coleg Sir Gar) expenses & services donation. CARY* AxniEt4SHIRE FAMILY CE4TF.E REPORT Or THE TRUSfEES FOR THE YEAR ENDED 31 MAXCN X125 Conyd FINANAt40AL REWEIthI uring ihe yeot fomity Cer4ZT2 was fimdEd by Award- for All, families rrt, ftyryr£ Start, The Postcode Comi?iuiiity I rust, G4ildren fyeed, (sarfietd Weston, I'esco/tsfoundworrf, UaAdale community Iius4 ai)d Persimmon homes. Carn4rttRn Fanknry Cen*re is SI*￿1￿6 ror t.* support of its ru￿[e¢S. srATIMEKf OF TRU5fEES RESPONSBllmES 1% REUTIONTOTAE FNANCIAL STATi4. ".pJxyt t3n3nr.al %txtpmpnf4 in att.nrdAnr.p wilh 3pplic3ble law and UniieLI Kingdom Accounting St3fid3-ds {Uhf*Ed Kin8don Generally Accepted AGcoRSllf irtg VractKe). The law applicabfe to thaftties in E￿[and. and, Iyales feouircs tly cb.anty tny.tees to prcpate f￿.unCl2 stateinents for each yeaf whiLh Eiye a trLe 2n4 fasr v*w of the stète of asyairs of tb.e cliarktii of tlR inttsinlng resourL*S application QT resources the irKome and exptiYi4twe. or ti* cnariiy ti?at period. In preparin¢J th- financial statements, Ehe Eruflees are require& to: SelKt suitaole accoutK¥y I￿)liCleS and li*n apply tiiem consistently; otsse￿e the methods and Pfillc¢ples in th• appfKable Cltafities SORP; Make judgenients aftd estima'%es tnat aTe reasothable and prudeni. State whethtsJ app!xab!• accoun*in8 star4danls li3wh fol(owed, sui>Rtt io any material departure5 disclosed atid explatned in the frtaftciatr statetnerts; Ptepare the iinancial statements on the going corLtsrTh basis u￿e$S is inappropriate to presunie thaE the th2ritY w￿1 Cont￿lUe in i)usine5& The tru5lees dre resp0115ib!e lur kee￿ PfO%f aLCOUllt".ng records that dis¢iOse vi.lli feÉls0f￿1Jle acrur3CII dl any tfjme t(￿ iinaficlai POS1't*)n oi rtle criarity aThi to enaoie xr*m to ens(Ke Inat tie Thfianciai Siateffent5 comply with the Clarit￿$ Ae4 2011, tbp. apprfra4tse Cha.tiFe5 IA.crountS aFHS Report$} R?eulation.s, xThl tbp Prnvi$50ns 01 the Trust deed. They are also responsible fot saf¥guardir£ the assYt5 of the charity and hence for taking ieasonable steps fvior the pce¥e6%ion 6etettAM &. I'f￿￿% rthe( ￿les￿&￿Il￿$. ¥S . and 5iEned on i.s behalf ljy Thi5 Repon ilas approved by ttr6e Trustees on...- Emlyn Scliiavone CARMARThEN FAMILY CENTRE REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED 31 MARCH 2025 Independent examiner's report to the Trustees of Carmarthen Family Centre I report on the accounts of the Charity for the year ended 31 March 2025, wh￿h are set out on pages 9 to 13. Respectlve responstslitRs of tnstees 3ndaYaminer The charlty's trustees are responsitde for the preparation of the accounts, The charity's trustees consider that an audlt Is not required for thls year under sectlon 144(2) of the Q)arib'es Act 2011 (the 2011 Act) and that an independent examination is neded. Havlng satlsfied myself that the charity Is not s￿]￿t to an audlt arnl is eligible for IndeperKlent examinatyon, It Is my responslblllty to: to examine the accounts under 5ectlon 145 of the Cha￿tIeS 2011 Att. to follow the procedures laid down in the General Directlons given by the tharity Commlssion under sectlon 145(5)(b) of the 2011 Act; aTh to state whether particular matters have come to my attentlon. Basts of Independent examlnerfs repLYt My examination was carrled out in accordan￿ with the General DirectFons glven by the Charlty Commlssion. An examination includes a revlew of the accounting records kept by the charfty and a comparlson of the accounts presented wlth those records. It aSs0 includes consideration of any unusual items or di￿105Ures In the accounts, and seeklng explanations from you as trLLStees co￿ernIng any such matters. The procedures undertaken do not provide all the evldence that would be requlred in an audit and, consequently, no opinlon Is given as to whether the accounts present a Irue and falr vlew, arKi report Is limited to tho* matters set out in the statement below. Independent examlnerfs statenTent In connection wlth my examlnation, no matter ha5 come to my attentlon: whlch gives me reasonable cause to belleve that, in any material respect, the requirements., (a) to keep accountlng records in accordan￿ wlth section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accountlng requirements of the 201L Act have not bccn met; or to whlch, in my oplnlon, attention shwld be drawn in order to enable a proper understandlng of the accounts to be reached. E Truman FCA Harrfs Bassett Limited Chartered Accountants 19 Murray Street Llanelli Carmarthenshire SA15 IAQ Date,. Ja. ia. Pa CARMARTHEN FAMILY CENTRE srATEMEKf OF FINANCIAL AcrI1￿￿Es FOR THE YEAR ENDED 31 MARCH 2025 Notr Unreslrkted Re5tr1cted Funds Funds 2025 2025 Total Funds 2024 Fund5 2025 Bank Interest Earned Refund Grants Room Hire Creche Services Contribution to Activities Donats'ons Total recelpts 85 30 85 30 20,000 80 674 48,550 300 264 20,000 897 Pa Charitable activities Staff Unlforms Snack Supplies Party Supplles & Entetslnment ActivSty supplies D8S check Computer costs Prlnting, postage and stationery Penslon recharge Payroll costs Salaries, tax and NIC Travel Telephone Trainlng Repalrs and renewals Activitles and Trips utilities Water Rates Sundry Gardening Total charltable payments 51 123 51 123 98 150 433 20 657 1,492 69 436 222 2,037 516 33,765 175 173 1,492 69 466 222 2,037 516 33,765 175 173 30 1,513 32,501 353 90 828 401 3,199 978 16 503 793 1,352 699 503 793 1,352 699 68 50 Governance Total Charltable Payments Net Receipt5 ow) (￿) Total Funds brought forward 23,859 41,876 65,735 59,070 Trdnsfer between fijnds 250 Totsl Funds carried forward The note5 fonn part of tFEse financial statements CARMARThEfii FAMILY ￿RE BALAIICE SHEEr AS AT 31 NARCV. 2Q25 2025 2024 Cash at arA IKJ 2wTd Bank 43,826 65,712 Total Gssh & bjnk ai* ffj i￿n Total CLrnt A*ts 43.849 65,735 NEr aJRREINT ASSErs 43,849 "roTAL ASSEfs LESS CUqP.ENT LL481LrriES 73 65aL5 Fund Dreakdow UTrr*4rÈked fvrLs . Reserve 41,233 23,859 Tolal Fun Name... J ne I10°￿$ ioftrl OartL OF b** fifofthi &atpJnents Pa ell CARMARTHEN FAMILY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES The princlpal accounting poliaes adoptedi judgements and key sour￿5 of estima￿On Un￿rtaInty in the preparatlon of the financial statements are as follows: Basls of Preparation The financlal statements have been prepared on a receipts and payments bas15 and In accordance wlth Accountlng and Reporting by Charities; Statement of Recommended practi￿ appllcable to Charlties preparing their accounts in accordan￿ with t1￿ Financial ReportiN4 Standard applicable in the UK and Republic of Ireland (FRS 102) - effective l January 2019 (Charlties SORP) (FRS 102) and the Financlal Reportlng Standard appllcatle in the UK and Republlc of Irdand (FRS 102) - Sectlon IA. Carmarthen Famlly Centre meets the definition of a puLqic benefit entity under FRS 102. Assets and liabllltles are initially recognised at historlcal cost or transaction value unless otherwlse stated in the relevant accounting policy note(s). There are no materlal un￿rtaIntieS regardlng the charlvs abillty to continue as a going COn￿rn. INCOMING RESOURCES Recognition of incoming resources These are Included in the Ststement of Flnanclal Activities (SOFA) when the charlty receives the reSoUr￿s. Incomlng resources with related expenditure Where Incomlng resources have related expenditure (as with fundralslng or contrart income) the incomlng resources arKi related expendlture are reported gross in the SOFA. Grants and donations Grants and donations are only Included Sn the SOFA when the charity has r￿1Ved the resources. Tax reclalms on donations and gifts. Incoming resources from tax reclaims are included in the SOFA at the same time as the glft to whlch they relate. Contractual income and performance related grants Thls Is only induded In the SOFA once the related goc*Js ￿ se￿￿5 have been delivered. Gifts in kind Glfts in klnd are accounted fLY as a reasonable estimate of their value to the charity or the amount actually realised. Gifts In kind for sale or distribution are Included In the accounts as gifts only when sold or dlstributed by the charity. Gifts in klnd for use by the charity are Included In the SOFA as Incoming reSoUr￿S when re￿1Vable. Donated services and facilities These are only induded in incoming resour￿ (with an equivalent amount In resources expended) where the benefit to the charity Is reasonably quantifiable, measurable and material. The value pla￿d on these resources Is the estimated value to the charity of ttE se￿[Ce or faclllty received. P3 e12 CARMARTHEN FAMILY CENTRE NOTES TO THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Cont'd Volunteer help The value of any voluntary help r￿1Ved is not included in the accounts but Is described In the trustee5' annual rewrt. Investment income This Is Included In the accounts when received. EXPENDITURE AND LIABUTIES Liability recognition Llabilitles are recognised as soon as paid by the charity. Governance costs This includes costs of the preparation arKI examlnatlon of StatU￿Y accounts, the costs of trustee meetlngs and cost of any legal advi￿ to trustees on governan￿ or charity matters. Support costs Supwrt costs include ￿ntral fundlons and have been alkJcabJ to activity cost categories on a basis con￿stent with the use of rescAJrce RESTRicfED JNCOME Restrlcted funds are recelved for a speclflc pUr￿se withln the objects of the charity and must be accounted for separately. All income has therefore been shown as restritted where the donor has stated that the Income can only be used for a speofied purpose or where It has been ralsed through an appeal for a speclfled purpose. Fund movements were as follows: Funder Bl￿d Income Expendlture Transfer between funds CAFCASS Children In Need Garfield Weston Famllles and FI￿ng Start Tesco TKMax Postcode Community Trust Mayors Ra Oakdale Community Trust Persimmon Homes Awards for all Community Foundation Wales Total Restricted 5,572 4,169 (5,572) 4,169 7,500 10,500 1,000 7,5CrfJ 9,500 1,000 1,000 178 3,477 500 (178) 3,477 (500) I,ocH) 1,000 5,384 19,980 6,000 19,980 616 000 e13 CARMARTHEN FAMILY CENTRE NOTES TO THE FINANCIAL STATEMEKrs FOR THE YEAR ENDED 31 MARCH 2025 SALARY AND WAGES Total staff costs comprlsed: Wages Employers Natlonal Insurance Employers Pension Total staff costs 33,312 The average monthly number of employees In the year was 2 . No employees re￿iVed emoluments of more than £60,000. GOVERNANCE COSTS There was no trustee remuneratlon. Governan￿ costs were as follows: Health and Safety Costs Independence examinatlon Subscriptlons Insuran Total 1,221 624 70 662 RISK MANAGEMENT The trustees have carried out a revlew of the major risks to the organlsatlon and believe that the level of reserves aimed for In the re*tves pdlcy below is gjfficlent to cover adverse condib'ons that the organi5ation may face. In addition the organisatlon has in place financiali personnel a￿1 Health and Safety controls to limlt the likelihood and impact of risks. AJI activities and events are risk assessed prior to commen￿ment. Appropriate D8S checks are done of all staff and volunteers. The trustees will attively monitor rlsk and review thelr policies at least annually. ULTIMATE CONTROLLING PARTY The tharlty is controlled by the board of trustees.