**Registered Charity Number: 1047689**
## **CARMARTHEN FAMILY CENTRE**
**ANNUAL ACCOUNTS**
**FOR THE YEAR ENDING 31 MARCH 2022**
Page 1
## **CARMARTHEN FAMILY CENTRE**
**CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **Contents**
||**Page**|
|---|---|
|Administrative Details|2|
|Report of the Trustees|3 - 7|
|Report of the Independent Examiner|8|
|Statement of Financial Activities|9|
|Statement of Assets and Liabilities|10|
|Notes to the Financial Statements|11 - 13|
Page 2
## **CARMARTHEN FAMILY CENTRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed and, the Charities Act 2011.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Charity Number** 1047689
## **Registered Office**
Ty Ni, 21 Chapel Street, Woods Row, Carmarthen, SA31 1QE
Ty Hapus, 114 Parc Hall, Carmarthen, SA31 1JG
**Trustees** Emlyn Schiavane Chairperson/Trustee Helen Thomas Vice Chairperson/Trustee Doug Rose Trustee Nigel Roberts Trustee Richard Edwards Trustee Frankie Owens Trustee Rose Rowland Trustee
**Bankers** Lloyds Bank King Street Carmarthen Carmarthenshire
**Independent Examiners** Rimmer & May Chartered Accountants 19 Murray Street Llanelli Carmarthenshire SA15 1AQ
Page 3
**CARMARTHEN FAMILY CENTRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 Cont’d**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Carmathen Family Centre is a charity governed by a constitution as adopted 6 February 1995. It is registered as a charity with the Charity Commission.
The aims and objects of the charity are to develop at a local level skills and nurturing capacity of families, parents and carers so that the well-being and life chances of their children are enhanced.
## **Public Benefit**
The public benefit through having a service that provides families with children aged 0-4 years (0-11 school holidays) with free access to a wide variety of play activities, free accredited training/courses on parenting skills, free trips and outings, and an open-door policy promoting equal opportunities for all families. The centre also works closely with other like-minded organisations and are able, therefore, to sign-post families in need to other professionals. By providing this service we preserve and protect health and relieve stress within family relationships.
## **Appointment of Trustees**
Trustees are appointed as set out in the constitution. Professionals and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed, and applicants are voted onto the committee as appropriate. Committee members can also be coopted when appropriate.
## **Trustee Induction and Training**
As part of induction all trustees are DBS checked and shown the relevant documentation regarding the running of the Family Centre.
## **Organisation Structure**
**----- Start of picture text -----**
Chair of Trustees
Family Centre Manager
2 x Play Workers
**----- End of picture text -----**
Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decision making regarding the day-to-day running of the Centre. The Co-ordinator is responsible for keeping order of files, office work and overseeing all other day-to-day activities at the Centre.
## **Related Parties**
Plant Dewi’s Family Centre Strategic manager support the Trustees and Family Centre Manager.
## **Risk Management**
Risk Management has been reviewed in terms of child protection policies, risk assessments of events and trips, the undertaking of Disclosure and Barring checks and health and safety issues. The trustees feel that they have taken all reasonable steps to protect beneficiaries, staff, volunteers and the organisation itself.
Page 4
## **CARMARTHEN FAMILY CENTRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 Cont’d**
Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks.
## **OBJECTIVES AND ACTIVITIES**
The object of the charity is about prevention and early intervention.
The charity works in partnership with parents and carers. It empowers them in order to better cope with family life and therefore gives their children a better start in life.
The Aims of the Family Centre is to ensure children:-
- Have a flying start in life.
- Have a range of education and learning opportunities.
- Enjoy the best possible health, free from abuse.
- Have access to play, leisure and cultural activities.
- Are listened to and respected and have their identity recognised.
- Have a safe home and community.
- Are not disadvantaged by poverty.
The objectives for the next year are to:-
- Provide a safe, warm, and welcoming environment.
- Provide access to high quality play equipment and activities.
- Empower Parents by offering training and support.
- Provide opportunities to go on trips and outings.
- Provide open-door policy where everyone is welcomed.
- Continue outreach work to identify isolated families.
- Continue to provide courses, workshops, play activities for parents and their children to do together.
## **ACHIEVEMENT AND PERFORMANCE**
Carmarthen Family Centres is a registered charity based in two areas of Carmarthen – in Carmarthen Town South, Ty Ni opened its doors in 1995 and in Carmarthen Town North, Ty Hapus in Park Hall opened in 2004. The centre’s operate independently of Plant Dewi as a charity.
The Ty Hapus and Ty Ni sites have been consistent in its provision over the year. Ty Hapus as a family centre and Ty Ni as a family contact centre.
With a team of three staff, a Centre Manager, 1 Play Worker and 1 Contact Worker who have worked for the organisation for a number of years, we have been able to facilitate the activities, with a sessional worker to cover holidays and staff sickness. The previous manager left for a new post in April 2021 and a new manager took over in July 2021. During the period of no manager the centre continued to run temporarily with the support of the trustees, play worker and sessional worker.
Page 5
## **CARMARTHEN FAMILY CENTRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 Cont’d**
The priority of both centres is to engage local families and professional support. Working closely with local nurseries and schools, consulting with professionals, and also regularly updating our social media page to engage with the community.
## Highlights
- Weekly online stories and activity ideas.
- Regular online healthy meal recipes and links to advice and support.
- Community links with the local Coop to provide surplus food for families. Also with Actif Community to deliver an Actif session and working closely with the local Flying Start nursery for some sessions to promote the family centre and maintain strong community links.
- A coach trip to Folly Farm, a large farm, zoo and play centre.
- A day out to a soft play centre and bowling.
- Several celebratory national and international days such as, St David’s day, Chinese New Year and a morning of play to celebrate National Playday.
- Activity packs for summer and winter holidays, book donations donated from a Trustee and toy donations in conjunction with the Christmas toy box appeal.
## Group Sessions throughout the year
- Twice weekly face to face Baby Language and Play Sessions.
- Twice weekly face to face Toddler Language and Play Sessions.
- Walking Wednesdays – weekly well-being walks for parents and children in the local community.
- Lunch and play sessions for families (started latter part of the year)
- During the language and play sessions parents have had the opportunity to learn new songs, stories and activity ideas with their children. The sessions incorporated weekly themes and were held both outdoors and indoors.
## Outcome – From Survey
100% Families feel they have reduced their isolation
75% Parents feel they have improved confidence
85% Parents feel they have improved relationships with their children
75% Parents feel they have improved their and their children’s well-being.
## What our families tell us about the centre:
Our feedback from parents/carers has been positive. Examples below:
“ This place has been an absolute God send to myself and my daughter, to the point of actually putting food in our mouths and does such amazing work for the community.” JG
“ I don’t know where I would be today without the support of the family centre, you have no idea how much support made a difference to mine and my child’s life.” MS
“ Thank you so much for everything you do, we would be lost without the family centre.” SM
Page 6
## **CARMARTHEN FAMILY CENTRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 Cont’d**
## Adapting during Pandemic
The start of the financial year was still during the uncertainty of the situation with Covid 19. Therefore, sessions were limited in numbers and offered outdoor play only. Online support was offered 4 days per week through our social media platform and messenger. Online stories and links were posted weekly and as restrictions eased, we were able to offer regular sessions to more families both indoors and outdoors and became consistently busy.
Carmarthen Family Centres have supported 76 Adults, 80 Children and 63 families during the financial year of 21/22.
## **Reserves Policy**
The trustees have reviewed the charity’s needs for reserves in line with the guidance issued by the Charity Commission. The greatest area of risk to the effectiveness of the charity is loss of grant/ contract funding. In the event of such a loss the trustees wish to be able to maintain services for at least 3 months to enable other sources of funding to be secured or to make changes to existing services. The trustees therefore feel that reserves should normally be approximate to 3 – 6 months running costs. This equates to approximately £13,082£26,165. As of 31st March 2022, reserves held equated to £23,435, which is within this range. The trustees are considering designating the excess towards specific charitable activities and will continue to monitor reserves on an annual basis.
## FINANANCIAL REVIEW
During the year the centre was funded by CAFCASS, Families First and Flying Start, Children In Need, Oakdale, Awards for All, Winter of Wellbeing, Magic Little Grants and Foyle Foundation. The charity is grateful for the support of its funders.
Page 7
## **CARMARTHENSHIRE FAMILY CENTRE**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 Cont’d**
## **STATEMENT OF TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS**
The trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the applicable Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the Provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This Report was approved by the Trustees on…….................................... and signed on its behalf by
..............................................................................
Page 8
**CARMARTHEN FAMILY CENTRE**
## **REPORT OF THE INDEPENDENT EXAMINER FOR THE YEAR ENDED 31 MARCH 2022**
## **Independent examiner’s report to the Trustees of Carmarthen Family Centre**
I report on the accounts of the Charity for the year ended 31 March 2022, which are set out on pages 9 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit and is eligible for independent examination, it is my responsibility to:
- to examine the accounts under section 145 of the Charities 2011 Act;
- to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
- which gives me reasonable cause to believe that, in any material respect, the requirements: (a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
E Truman FCA Rimmer and May Chartered Accountants 19 Murray Street Llanelli Carmarthenshire SA15 1AQ
Date:
Page 9
## **CARMARTHEN FAMILY CENTRE**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022**
|**NoteUnrestrictedRestricted **
**Funds Funds**
**2022 2022**
**£ £**
**Receipts**
Bank Interest Earned
1
-
Gifts and donations
-
-
Grants
2
-
61,842
Room Rental
100 -
**Total receipts**
101
61,842
**Payments**
**Charitable activities**
CAFCAS
-
-
Shared costs
-
-
Ty Hapus
-
-
Ty Ni
-
-
Activity supplies
-
48
DBS check
-
100
Computer costs - 158
Petty cash
-
37
Printing, postage and stationery
-
195
Pension recharge
-
1,303
Payroll costs - 444
Salaries, tax and NIC
3
-
34,863
Telephone
-
792
Training
-
430
Repairs and renewals
-
566
Trips
-
922
Utilities
-
2,522
Sundry
30 -
**Total charitable payments**
30
42,380
**Governance**
4
-
3,413
**Total Charitable Payments**
30
45,793
Net Receipts
71
16,049
Total Funds brought forward
23,364
7,979
Transfer between funds
-
-
Total Funds carried forward
23,435
24,028|**Total**
**Funds**
**2022**
**£**
1
-
61,842
100
61,943
-
-
-
-
48
100
158
37
195
1,303
444
34,863
792
430
566
922
2,522
30
42,410
3,413
45,823
16,120
31,343
-
47,463|**Total**
**Funds**
**2021**
**£**
6
482
46,937
-
47,425
11,967
26,998
2,279
1,086
-
-
-
-
-
-
-
-
-
-
-
-
-
-|
|---|---|---|
|||42,330
4,865
47,195
230
31,113
-
31,343|
The notes form part of these financial statements
Page 10
## **CARMARTHEN FAMILY CENTRE**
## **BALANCE SHEET AS AT 31 MARCH 2022**
|
**ASSETS**
**Current assets**
**Cash at bank and in hand**
Bank
Petty cash
Total cash at bank and in hand
Total Current Assets
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
**Fund Breakdown**
Unrestricted funds - Reserve
Restricted funds
**Total Funds**|**2022 2021**
**£ £**
47,440
31,320
23
23
47,463
31,343
47,463
31,343
47,463
31,343
47,463
31,343
47,463
31,343
23,435
23,364
24,028 7,979
47,463
31,343|
|---|---|
The Financial Statements were approved by the Board of Trustees on ………………and were signed on its behalf by:-
Name …………………………………………………………..
Signature……………………………………………………….
The notes form part of these financial statements
Page 11
## **CARMARTHEN FAMILY CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1. ACCOUNTING POLICIES**
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## **Basis of Preparation**
The financial statements have been prepared on a receipts and payments basis and in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) – effective 1 January 2015 (Charities SORP) (FRS 102) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) – Section 1A.
Carmarthen Family Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
There are no material uncertainties regarding the charity’s ability to continue as a going concern.
## **INCOMING RESOURCES**
## **Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when the charity receives the resources.
## **Incoming resources with related expenditure**
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
## **Grants and donations**
Grants and donations are only included in the SoFA when the charity has received the resources.
## **Tax reclaims on donations and gifts**
Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
## **Contractual income and performance related grants**
This is only included in the SoFA once the related goods or services have been delivered.
## **Gifts in kind**
Gifts in kind are accounted for as a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
## **Donated services and facilities**
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Page 12
## **CARMARTHEN FAMILY CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Cont’d**
## **Volunteer help**
The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.
## **Investment income**
This is included in the accounts when received.
## **EXPENDITURE AND LIABLITIES**
## **Liability recognition**
Liabilities are recognised as soon as paid by the charity.
## **Governance costs**
This includes costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or charity matters.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
## **2. RESTRICTED INCOME**
Restricted funds are received for a specific purpose within the objects of the charity and must be accounted for separately. All income has therefore been shown as restricted where the donor has stated that the income can only be used for a specified purpose or where it has been raised through an appeal for a specified purpose. Fund movements were as follows:
|Funder
|B/fwd|Restatement Restated|Income|Expenditure|C/fwd|
|---|---|---|---|---|---|
|||of funds b/fwd||||
||£|£ £|£|£|£|
|Awards for All|(4,539)|10,000 5,461|10,000|6,285|9,176|
|Children In Need
|4,580|(10,000) (5,420)|19,920|9,786|4,714|
|CAFCASS|4,746|- 4,746|13,000|9,608|8,138|
|Groundwork|(1,000)|- (1,000)|-|-|(1,000)|
|Waterloo Foundation|4,192|- 4,192|-|4,192|-|
|Families and Flying Start -||- -|14,000|14,000|-|
|Oakdale|-|- -|500|500|-|
|Winter of wellbeing|-|- -|922|922|-|
|Magic Little Grants|-|- -|500|500|-|
|Foyle Foundation
|
|-|3,000|-|3,000|
|**Total Restricted Funds7,979**||**- 7,979**|**61,842**|**45,793**|**24,028**|
## **Restatement of Funds**
During the preparation of the accounts it was noted that the brought forward figure for Awards for All and Children In Need did not agree with the Centre’s own allocation. A £10,000 grant received in 2020/21 from Awards for All was allocated to Children In Need on the annual accounts for the year end 31[st] March 2021. No grant income was received from Children In Need in that year. A restatement of funds adjustment has been made for the funders. The total brought forward figure of £7,979 was correct.
Page 13
## **CARMARTHEN FAMILY CENTRE**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
|**3.**
**SALARY AND WAGES**
Total staff costs comprised:
Wages
Employers National Insurance
Employers Pension
**Total staff costs**
The average monthly number of employees in the year was 4
No employees received emoluments of more than £60,000|**£**
32,575
1,969
319
34,863|
|---|---|
## **Pension Scheme**
The Company does operate a pension scheme
## **4. GOVERNANCE COSTS**
There was no trustee remuneration.
|Governance costs were as follows:
Health and Safety Costs
Independence examination
Membership Subscription
Insurance
Total|£
1,188
514
458
1,253
3,413|
|---|---|
## **5. RISK MANAGEMENT**
The trustees have carried out a review of the major risks to the organisation and believe that the level of reserves aimed for in the reserves policy below is sufficient to cover adverse conditions that the organisation may face. In addition the organisation has in place financial, personnel and Health and Safety controls to limit the likelihood and impact of risks. All activities and events are risk assessed prior to commencement. Appropriate DBS checks are done of all staff and volunteers. The trustees will actively monitor risk and review their policies at least annually.
## **6. ULTIMATE CONTROLLING PARTY**
The charity is controlled by the board of trustees.