_Business & Employment Support & Training_ 17 Milton Meadows Milton, Near Tenby Pembrokeshire SA70 8PL www.bestuk.org.uk 01646 651655 ## **ANNUAL ACCOUNTS** Carmarthen Family Centres **1 April 2020 to 31 March 2021** Registered Charity Number: 1047689 1 ## **CARMARTHEN FAMILY CENTRES** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ||Page| |---|---| |Administrative Details|2| |Report of the Trustees|3 - 6| |Report of the Independent Examiner|7| |Statement of Financial Activities|8| |Statement of Assets and Liabilities|9| |Notes to the Financial Statements|10-11| 2 # **CARMARTHEN FAMILY CENTRES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **Carmarthen Family Centres** **Trustees Accounts** _**Legal and administrative details**_ ## **TRUSTEES** Emlyn Schiavone Chairperson/Trustee Helen Thomas Vice Chairperson / Trustee Doug Rose Trustee Nigel Roberts Trustee Richard Edwards Trustee Frankie Owens Trustee Rose Rowland Trustee ## **REGISTERED ADDRESS** Ty Ni 21 Chapel Street Woods Row Carmarthen SA31 1QE Ty Hapus 114 Park Hall Carmarthen SA31 1JG ## **BANKERS** Lloyds Bank King Street Carmarthen Carmarthenshire 3 ## **CARMARTHEN FAMILY CENTRES REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Carmarthen Family Centres is a charity governed by a constitution as adopted 6[th] February 1995. It is registered as a charity with the Charity Commission. The aims and objects of the charity are to develop at a local level the skills and nurturing capacity of families, parents, and carers so that the well-being and life chances of their children are enhanced. ## **Public Benefit** The public benefit through having a service that provides families with children aged 0-4 years (0-11 school holidays) with free access to a wide variety of play activities, free accredited training/courses on parenting skills, free trips and outings, and an open-door policy promoting equal opportunities for all families. The centre also works closely with other like-minded organisations and are able, therefore, to sign-post families in need to other professionals. By providing this service we preserve and protect health and relieve stress within family relationships. ## **Appointment of Trustees** Trustees are appointed as set out in the constitution. Professionals and service users within the community, who have a personal interest in the charity, are invited to join the management committee. Nomination forms are completed, and applicants are voted onto the committee as appropriate. Committee members can also be co-opted when appropriate. ## **Trustee Induction and Training** As part of induction all trustees are DBS checked and shown the relevant documentation regarding the running of the family centre. ## **Organisation Structure** **----- Start of picture text -----**
Chair of Trustees
Family Centre Manager
2 x Play Workers
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4 ## **CARMARTHEN FAMILY CENTRES REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** Trustees are consulted on all aspects of accounting, policies and procedures and involved in the decision-making regarding the day-to-day running of the centre. The Co-ordinator is responsible for keeping order of files, office work and over-seeing all other day-to-day activities at the centre. ## **Related Parties** Plant Dewi’s Family Centre Strategic Manager support the Trustees and Family Centre manager. ## **Risk Management** Risk management has been reviewed in terms of child protection policies, risk assessments of events and trips, the undertaking of Disclosure and Barring checks and health and safety issues. The trustees feel that they have taken all reasonable steps to protect beneficiaries, staff, volunteers, and the organisation itself. Financial risks have been reviewed and procedures put in place accordingly. A reserves policy has been established in line with the identified risks. ## **OBJECTIVES AND ACTIVITIES** The object of the charity is about prevention and early intervention. The charity works in partnership with parents and carers. It empowers them to better cope with family life and therefore gives their children a better start in life. The Aims of the Family Centres is to ensure children: - Have a flying start in life - Have a range of education and learning opportunities - Enjoy the best possible health, free from abuse - Have access to play, leisure, and cultural activities - Are listened to and respected and have their identity recognised - Have a safe home and community - Are not disadvantaged by poverty The objectives for the next year are to: - Provide a safe, warm, and welcoming environment. - Provide access to various play equipment and activities. - Empower Parents by offering training and support - Provide opportunities to go on trips and outings. - Provide open-door policy where everyone is welcomed. - Continue outreach work to identify isolated families. - Provide courses, workshops, play activities for parents and their children to do together. ## **ACHIEVEMENT AND PERFORMANCE** Carmarthen Family Centres is a registered charity based in two areas of Carmarthen – in Carmarthen Town South, Ty Ni opened its doors in 1995 and in Carmarthen Town North, Ty Hapus in Park Hall opened in 2004. The centres operate independently of Plant Dewi as a charity. 5 ## **CARMARTHEN FAMILY CENTRES REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** The Ty Hapus and Ty Ni sites have been consistent in its provision over the year. Ty Hapus as a family centre and Ty Ni as a family contact centre. With a team of three staff, a Centre Manager, 1 Play Worker and 1 Contact Worker who have worked for the organisation for a number of years, we have been able to facilitate the activities across both centres, with a sessional worker to cover holidays and staff sickness. The priority of both centres is to engage local families and professional support. An outreach plan was put in place which included a leaflet drop in the Carmarthen area, door knocking, speaking with local parents, consulting with professionals, and also continuing with social media page to re-engage the community. ## **Highlights** - Online fun sessions with Crazy Clayton. Families have enjoyed magic tricks, games and fun stories. - Face to face contact with families in our garden for language and play sessions. Children and parents have been so excited to be back. - Community links with local Coop to provide surplus food every week for families. Also working with Actif Community to deliver Actif Story and walking in the local community. ## **Group Sessions** - Weekly Baby and toddler Language and play sessions. Online during lockdown and in centre garden. Parents have had the opportunity to learn new songs, activity ideas with their children. 24 sessions - Time to Shine Language and play sessions. Online during lockdown 2 courses over 7 weeks. We have had good feedback and we have seen parent’s confidence build and children have improved their speech, language and communication. 14 sessions. We have worked in partnership with Flying Start as they provided resources for families. - Cuppa and a chat session for parents.16 sessions. - 10-15 Activity packs to parents every fortnight. Staff have delivered packs to families. - Cooking packs for online cooking sessions, during the centre being open. - 3 Baby bundles to families to support preparing for a new baby. ## **Courses Delivered** - Baby massage classes were delivered online. The aim of the baby massage is to build bonds and attachments with children. It helped babies with sleep routines, constipation and colic. We have delivered 4 courses of 6-week sessions. - Actif Story course with parents to encourage children to become more active. We have delivered 2 courses over 5 weeks to new referred families. ## **Outcomes – From Survey** 100% Families feel they have reduced their Isolated 75% Parents feel they have improved confidence 90% Parents feel they have improved relationships with their children 75% Parents feel they have improved their and their children’s well being. 6 ## **CARMARTHEN FAMILY CENTRES REPORT OF THE TRUSTEES - continued FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **What our families tell us about the centre:** - Our feedback from parents / carers has been positive. Examples below: - We have really missed Ty Hapus and seeing everyone so much. It has been nice to see everyone once a week. - My daughter has loved watching your Facebook post - The activity packs have kept us going. - • Loved having a chat every week. ## **Adapting during Pandemic** During to the situation with Covid 19 we have had to work from home. We have had to reduce our face to face contact. Our staff members have been placed on furlough. We continued to provide support over 4 days per week. We have delivered language and play sessions through Zoom and Skype. Also Chat sessions for parents to catch up with each other and to access support if needed. We delivered story sessions, activity packs to parents door steps with activities inside to support language, communication and numeracy. This gave us the opportunity to check in with families. Via our Facebook page we have uploaded language and play clips,activity ideas, outdoor activities, links to services, healthy cooking ideas and positive thinking quotes. Contacted families through email, telephone calls, messages and Zoom. Carmarthen Family centres have supported 58 Adults, 62 Children and 48 families in the past year. ## **Reserves Policy** The trustees have reviewed the charity’s needs for reserves in line with the guidance issued by the Charity Commission. The greatest area of risk to the effectiveness of the charity is loss of grant/contract funding. In the event of such a loss the trustees wish to be able to maintain services for at least 3 months to enable other sources of funding to be secured or to make changes to existing services. The trustees therefore feel that reserves should normally be approximate to 3 – 6 months’ running costs. This equates to approximately £13,082£26,165. At 31 March 2021 reserves held equated to £24,196, which is within this range. The trustees are considering designating the excess towards specific charitable activities and will continue to monitor reserves on an annual basis. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **FINANCIAL REVIEW** ## **Funding kindly given to the centres from:** Children in Need, The Archbishop of Wales Fund for Children, Awards for all from The Big Lottery Fund, Garfield Weston Foundation, Prince of Wales Charitable Fund, The Waterloo Foundation, Flying Start and Families First. ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. 7 ## **CARMARTHEN FAMILY CENTRES FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **Independent examiner’s report to the trustees of Carmarthen Family Centres** I report on the accounts of the charity for the period 1 April 2020 to 31 March 2021, which are set out on pages 9 to 12. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention ## **Basis of independent examiner’s report** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date 4/11/2021 Shirley David, BA Hon., Dip HE, MILM Consultant Business & Employment Support & Training 17 Milton Meadows Milton, Nr Tenby Pembrokeshire, SA70 8PL 8 ## **CARMARTHEN FAMILY CENTRES FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **STATEMENT OF FINANCIAL ACTIVITIES** **----- Start of picture text -----**
31st March 31st March
Notes Unrestricted Restricted 2021 2020
Receipts
Bank Interest Earned 6 0 6 2
Gifts and Donations Income 482 0 482 749
Grants 6,019 40,918 46,937 42,625
Total Receipts 2 6,507 40,918 47,425 43,375
Payments
Charitable Payments
CAFCAS 7 1,459 10,509 11,967 6,864
Shared Costs 7 4,804 22,193 26,998 25,485
Support Costs - Governance 6 133 2,516 2,649 3,050
Support Costs - Health and Safety 6 50 707 756 682
Support Costs - HR 6 60 1,401 1,461 1,297
Support Costs - IT 6 0 0 0 105
Ty Hapus 7 767 1,512 2,279 8,117
Ty Ni 7 68 1,019 1,086 6,730
Total Charitable Payments 7,340 39,856 47,195 52,329
Total Payments 7,340 39,856 47,195 52,329
Net Receipts/(Payments) -833 1,062 230 -8,954
Funds Brought Forward Prev Year End 24,196 6,917 31,113 40,067
Funds Brought Forward Current Year End 23,364 7,979 31,343 31,113
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9 ## **CARMARTHEN FAMILY CENTRES FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **STATEMENT OF ASSETS AND LIABILITIES** **----- Start of picture text -----**
Total
31st March 2021 31st March 2020
Fixed Asset
Total Fixed Asset
Cash at bank and in hand
Lloyds - Parc Hall & Belevedere 2,995 2,993
Lloyds Bank 23,762 23,505
Lloyds Bus Bank 30 Day 364 364
Lloyds Bus Bank Instant 4,199 4,195
Petty Cash
Petty Cash - Ty Hapus 20 6
Petty cash Ty Ni 3 51
Total Petty Cash 23 57
Total Cash at bank and in hand 31,343 31,113
Current Assets
Undeposited Funds 0 0
Total Current Assets 0 0
Net current assets 31,343 31,113
Net current assets (liabilities) 31,343 31,113
Total assets less current liabilities 31,343 31,113
Total net assets (liabilities) 31,343 31,113
Breakdown of Funds
Unrestricted Funds - Reserves 23,364 24,196
Restricted Funds 7,979 6,917
Total Charity funds 31,343 31,113
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Signed on behalf of the trustees Name……………………………………………….. Signature…………………………………………… Date…………………………………………………. 10 ## **CARMARTHEN FAMILY CENTRES FOR THE YEAR ENDED 31 MARCH 2021** ## **CHARITY COMMISSION NUMBER 1102670** ## **Notes to the accounts for the period ended 31 March 2021.** ## **1. Accounting Policies** The accounts have been prepared on a Receipts and Payments basis and in accordance with the Accounting and Reporting by Charities - Statement of Recommended Practice SORP and applicable accounting standards. The principal accounting policies adopted in the preparation of the accounts are as follows: ## Incoming Resources Recognition of incoming resources: These are included in the Statement of Financial Activities (SoFA) when received. Where incoming resources have related expenditure (as with fundraising and contract income) the incoming resources and related expenditure are reported gross in the SoFA. The value of any volunteer help received is not included in the accounts but is described in the trustee’s annual report. ## Expenditure and liabilities Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Governance costs include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Restricted funds are to be used for specified purposes as specified by the donor. Expenditure that meets these criteria is identified to the fund. Unrestricted funds are donations and other income received or generated, for the objects of the charity, without further specified purpose and is available as general funds. ## **2. Restricted Fund Movements** |**Restricted funds breakdown**|**2020**|**2020-20**|**2020-20**|**2021**| |---|---|---|---|---| ||**Balance B/F**|**Received**|**Spent**|**Balance C/F**| |Archbishop of Wales|**221**|0|221|**0**| |Awards for All|**0**|0|4,539|**(4,539)**| |BBC Children in Need|**0**|10,000|5,420|**4,580**| |CAFCASS|**0**|15,110|10,364|**4,746**| |Families First|**0**|5,962|5,962|**0**| |Flying Start|**0**|2,628|2,628|**0**| |Garfield Weston|**7,001**|0|7001|**0**| |Groundwork|**(1000)**|0|0|**(1,000)**| |The Prince of Wales Trust|**695**|0|695|**0**| |Time to Shine|**0**|2,218|2,218|**0**| |Waterloo Foundation|**0**|5,000|808|4,192| |**Total Restricted Funds**|**6,917**|**40,918**|**39,856**|**7,979**| 11 ## **CARMARTHEN FAMILY CENTRES FOR THE YEAR ENDED 31 MARCH 2020** ## **CHARITY COMMISSION NUMBER 1102670** ## **3. Governance and Related Party Transactions** Governance costs were as follows: Professional fees £ 1,128 Dues and Subscriptions £ 203 Insurance £ 838 Other £ 480 **Total £ 2,649** There were no related party transactions. ## **4. Designated Funds** There were no designated funds in the current or previous year. ## **5. Paid Employees** Total staff costs were £37,805 for 5.5 salaried staff plus ad hoc sessional hours. ## **6. Support Costs** |**Support Costs**|**Raising Funds**|**Charitable Activities**|**Total**| |---|---|---|---| |Governance|**0**|**2,649**|**2,649**| |Finance|**0**|**0**|**0**| |Health and Safety|**0**|**756**|**756**| |HR|**0**|**594**|**594**| |**IT**|**0**|**0**|**0**| |**Total**|**0**|**3,999**|**3,999**| ## **7. Shared Costs** Direct costs are allocated to projects and indirect costs are apportioned based on salaried hours.