CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110912021 To 3110812022 Charlty name: DE ASTON SCHOOL FUND Charlty reglstration number. 1047658 Objectives and Activities SQRP ref￿r￿Ge P8r8 Summary of the purposes of the charity as set out in its governing document Advancing the edu￿￿tsn of the pupils by providing and assisting Sn the provlslon of facilities for the edu¢alion of pupi15 at the school Dot nomiall rovided otheNise. Provides currlculum related trlps for subjects such as DrafnalEnglish- e.g. theatre trlps PE- e.g. competltlve sports I Wlnler Sports Geography- e.g. field trips l overseas trlps History- 8.g. tield Irips Languages- e.g. Forelgn exchange vlslt Summary of the main activities in relalion to those pU￿oseS for the public benefit, in particular. the activities, prciects or seNces identified in the accounts. P8ra 1.17 8tyJ 1.19 Money raising prolects for school related expensos that are not able to come from the rogular str•ams of Income Ihe sGhool rgceives. Such as the annual Wold Walk and Deastonbury. Money raising projects for charltlos, such as Comlc Rellef. other activities not related to curriculum but for the benefit of students such as Duke of Edinbu h Award or Graduation rom's. Trustees are aware of the tru5t'5 responsibilities in tem15 of public benrfrt. Stslement CDnfiming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Poro Achievements and Perforniance SORP This year Covld 19 agaln stlfled the actlvltles of the fund with many school t￿pS unable to take place. Most trips however did go ahead for the first tlme In 2 yèars. Summary ofthe main achievements of the chamty, identifying the difference the charity's wod( has made to the circumstances of its benefiuaries and any wider benefits lo society as a whole. Para The Ski 2022 trip was cancelled due to the uncerialnty in autumn 2021 with overseas travel due to a potentlal Covid outbreak. AS th15 was the second year the trlp was cancelled, the Ski Gompany wouldn't refund deposits as the decision to cancel was ours and wasn't undor any Government instructlon not to cancel. Thi5 cost the fund £8.000. The tripslvisitslexperiences that the 61udents dld experlence this year wer8 as follows, Buslness Studles- Tvrycross Zoo PE- Rugby 7's PE- Crlcket Trent Bridge Engllsh - Frankenstein perforniance Lincoln English-Agatha Christie perfomiance Lincoln English - Macbeth perforniance Leeds Engllsh- Mldsummers Nlght Dream p8rformanca Leicaster Engllsh- London Globe Theatre Engllsh- Author of Vampirates school visit English- Hound of the Ba$k•rvilles performance Nottingham English- Jekyll and Hyde performance Llncoln Drama - 8edknobs and Broornsticks Porforniance Leicester Drama - Bugsy Malone perfomiance Lelcost•r Geography- Burbridge Brook field trip Geography- Blmiingham field lrip Geography- Lincoln field trip History-TatteYshall Castle fleld trlp BTECs- Wild Pines trip BTECs- Shenvood Plnes trip BTECs- HSC visitto Lincoln Year 11 Prom Sixth Forni Ball Duke of Edlnburgh bront? and silver Deastonbury Wolds Walk So a total of 25 trfpslexperlfrnces. Thls compares to 7 in the last year. The fund was a150 u$ed ft)r Gainsborough Bus. Food Tech ingredient$, Revision guides for various departments, Math$ calculatorslequiwnenc Graduatlon Hoodies, locker deposlts, PE kit, school uniform, Christmas cards, scholastic book fairs. Again, dua to Covid-19 whole School fund raising for charltles was reducod. Wo aro also now a 100° cashless schDol (again due to Covid, but also due to the Ioss of the local bank). Therefore. charity donations were sometimos collected onllne via Just Givin . Total raised for chaiity in the year was £3,740 for the following charities, £3,009 Ukraine Appeal £731 Red Nose Day Financial Review Review of the charity'g finallcial PDSition at tha end of the pertod Para 1.21 The charity received incomg of £181,997 and spent £176.885, to leave an In year i excess of income over expendlture of 1 £5.112. The trust yhould hold only small amounts In reserve as m05t ofthe funds are for School trfps and charity raising. The amount In reserve should be managed down in future years to a target of £10,000. This can be achieved by supportlng whole school objectlves that all pupils can benefit from. The purpose of holding a £10,000 reserve flgure is to assist in cash flow where payments may bg noeded In advance. Slatewnent explaining the policy for holding reserves staling why they are held Para 1.22 Amount of reseNes held P8Ya 1.22 The funds current amount in "free" reserve Is £27,393. However thls Is reduced to£19,680 when Includlng the Skl loss. NIA Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Paro 1.22 Para l.?4 NIA Pava 1.23 NIA Structure, Governance and Management DesGriplon of cha￿t￿8 InJsts: Type of goveming document Para 1.25 TNst deed How is the charity consb'luted? Para 1.25 Trust )raled Trustee selactron methods including details of any constitutional provisions e.g. election to post or name of 8ny person or body entitled to appoint one or more trustees P8r8 1. Appointed by De Aston School Reference and Administrative details Chari name Other name the chari uses Re istered chari number Chariivs prin￿paI address Oe Aston Schts)l Fund 1047658 De Aston School Willingham Road Markel Rasen LN8 3RF Namèy of the charlty trnstees who manage the charlty Dats• aGt•d Ifnot for wthol• ear Tw5tee nam• Offlc• Ill￿y) Name ol per¥on lorljodyl antltl•d nttrlJ5tee Amy Ajlenby Simon Porter Whole Year Whole Year Victoria Davi8S Whole Year rate trustees- names of the directors at the date the re Dire￿•r n¥m* ortwasa roved NIA Name of trustees holding tide to property belonging to the charity Tru8t•g nam• Daté8 art￿ 11 n¢tf¢r who1• NIA Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the chartty on whose behalf the assets are held and how this falls within the Gustodian charit￿$ objerts NIA Details of arrangements for safe custody and segregation of suth assets from the Charit￿s own assets NIA Exemptions from disclosure Reason for non-disdosure of ke ersonnel details NIA Declaratlons The tNstèes declare that they have approved the trustees, report above. Slgnèd on behalf of the charty's trustees Signaturelsl Full name(sl': Simon Porter Position (eg secretary? Trustee Chair, etcl Date It S IL3 Dale 19110/2022 De Aston School - Private Fund iitsredChorityNo. 1047058 Incl IDcome and Ex nditu 12 22 Inclusive dlt 2100 210L 2102 2103 2104 2105 210• 2120 2129 DeAston Common Room Alton Towers- Business Trip Leicester Tiger 2020 Art Equipment £0.00 £262.50 £50.00 £1,273.48 £0.00 £170.00 £0.00 -£13.58 £0.00 £909.80 -£262.50 50.00 £121.10 £465.00 -£170.00 £0.00 £377.06 £0.00 £272.77 £0.00 £0.00 £0.00 £410.00 £0.00 £0.00 £310.81 £0.00 £637.03 £0. £o.fy) £1.394.58 £55.00 £0. £0.00 £52.67 £0.00 PhotO8fdphy Materials Parliament Tour Christmas Cards Sports Fixture Volui)tsry Contribution Rugby 7s Tournament Cricket Trent Bridge Trip Fronkenstein Trip to Lincoln Gainsborough Bus 2018119 Gainsborough Bus 2019120 Gainsborough Bus 2020- 2021 Gainsborou8h Bu$ 202112022 Gainsborough Bus 2022r2023 En8lish Revision Guides Woman in Black London FortuneTheatre Thyelfth Ni8ht En81i$h Doncaster CAST Othello York En8li5h Trlp Macbeth Leeds Plnyhou8e A88th8 Christi¢ Lincoln English Y12 The Mou$etr&p, Nottingham Macbeth L¢ed3 Playhouse Y¢8r 10 Trip Midsummer Ni8hVs Dream An Inspe¢tor CAIIS Macbeth London Olobe March 2022 Vampirates Book Hound of The B8sk¢rville5- Nottingham Jeckyll & Hyde Lincoin Food Tech In￿diertts DT Project Contribution Burba8¢ Brook- Geography Lirtcoln Ge0￿PhY Field Trip Shores for S¢hools Youn8 Enterprise Geography Pock¢t Revision Guides Year 12 Birmingham Geography Trip Geography Revision Guides Geography Holderness Trip Iceland Geography 2023 Trip Biology Revision Books 2130 213r 2134 2139 214Q 2141 2143 2144 2154 2151 £692.50 £0.00 £0.00 £0.00 £20.950.56 -£368,32 £50.00 £240.00 £799.00 £0.00 20.950,56 £982.32 £482.40 £5.00 £836.00 £0.00 £0.00 £614.00 £260.10 £235.00 -£37.00 £0.00 £0.00 £0.00 £10,018.18 £0.00 £2.026.00 £0.00 £91,872.99 £16,794.00 £450.00 £0.00 £105281.97 £0.00 £10.00 £0.00 -£3.390.80 £16.794.00 £2.466.00 £0.00 2158 £0.00 £0.00 £0.00 £0.00 2159 2168 2161 £0.00 £0.00 £0.00 £55.50 £27.00 £267.20 -£55.50 -£27.00 436.20 £0.00 £231.OQ 2162 2163 £0.00 £0.00 £0.00 £700.IJO £0.00 £750.00 £0.00 .£50.00 2164 2165 £0.00 £0.00 £0.00 £472,50 £0.00 £2,016.00 fA31.00 £0.00 £1,910.00 £41.50 £0.00 £106.00 216 2108 £0.00 £0.00 £111.60 £1,140.IX) £111.60 £1,154.00 414.00 2169 2170 2171 2177 2178 218 21 2183 £0.00 £9,954.67 £0.00 426.00 £0.00 £1.370.59 £735.00 £134.82 £468.LlO £3.270.00 £35.00 £523.00 £295.00 -£1,370.59 -£735.00 £82.50 £612.40 £3.512.48 £0.00 £505.00 £0.00 £0.00 £0.00 £0.00 -£144.40 £9.712.19 £35.00 -£8.00 £295.00 £0.00 £0.00 £217.32 2184 £80.00 £216.00 £0.00 £296.00 2181 2186 2187 2188 £58.00 £88.00 £0.00 £360.05 £112.50 £65.00 £0.00 -£360.05 £O.(Kl £0.00 £0.00 £0.00 £170.50 £153.00 £0.00 £0.00 Income and ExpErtditttre Page I Dthe 19/1012022 De AstOD School- Private Fund Re%&￿Te&C1￿1tyN0. 101705 losin 21 2302 2303 Langua￿ Revision Guides History online le¢tures Belsen 75 Hollocaus¢ Edu¢aiional Trust History- Newark Thttershall Castle History Trip Yio World Challenge WWI Residential Locker Money Gum Shields Maths Revision Math5 in Action KS4 GCSE Maths Coculators Maths Numbers Day Maths pack for sale Musi¢ Tuiiion 18119 Music Thilion 2019r2020 Sports L¢aderAward Hous¢ Badges School Unifonn 6th Fonn Fundrni$ini 6th Forni Ball 6th Forni Wild Pines HSC Day Lincoln Crimin81 Inve5tigalion Day Duke of Edinburgh Silver Duke of Edinbur8h Bronze UPS Wild Pines UPS Sherwood Pines Dinner Money Ref¢Jnds Y5 & Y6 Lunch Money Ski 2021 Ski 2023 Yll Prom Or8duAtion Hoodies School Council Bake Sale Yorkshire Wildlife Park visit Science Textbooks Non Uniforni Day Parent Pay Char8e5 Sports Relief Hello Yellow fundraising day Xmas Jumper Day Cycle locker deposits Children in Need Scholaslic Book Fair Lincs SHOW Donation Donations Gardening Club Donations Concerts (Drgma and Musi¢) LkAslonbury Fundrnisin8 Event Food Bank donolions Wold Wall( Euros PFM Annual Support -£10.37 -£118.00 £80.00 £10.37 £118.00 -£80.00 £0.00 £0.00 £0.00 £0. £0.00 2304 2305 -£71.50 £0.00 £71.50 £407.00 £0.00 £500.00 -£93.00 2308 £662.71 £238.60 -£15.54 £0.00 £768.74 £0.00 £663.69 £38.05 -£104.22 -£1.476.90 -£679.75 -£198.60 £223.00 £0.00 £0.00 -£82.81 £0.00 £0.00 £0.00 £155.93 £4.875.95 £0.00 £0.00 £0.00 £0.00 .£SJ41.31 £0.00 £79.88 £628.03 £70.04 £355.00 £2,334.98 £296.59 £43.27 £449.61 £0.00 £17.12 £20.00 £0.00 £195.60 £ioo.00 £0.00 £0.00 £111.98 £0.00 £0.00 -£238.60 £395.00 £60.00 £275.40 £0.00 £180.00 -£38.05 £52.50 £1,476.90 £679.75 £198.60 £577.00 £1,080.00 £0.00 £3280.00 £332.50 £175.00 £0.00 £120.00 £540.00 £80.00 £120.Ih) £2,889.53 £204.00 £8,807.34 £47.268.00 £4.236.50 £3.100.00 -£70.04 -£355.00 £320.00 £0.00 £0.00 £0.00 £0.00 17.12 £0.00 £0.00 £694.66 -£100.00 £0.00 £9.99 -£111.98 £2275. £0.00 £0.00 £84.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £o,00 £0.00 £0.00 £180.00 £1,890. £0.00 £3,100.00 £332.50 £191.00 £0.00 £115.00 £1,706.00 £160.00 £174.00 £110.40 £662.71 £0.00 £295.46 £60.00 £1,044.14 £0.00 £843.69 £0.00 -£51.72 £0.00 2317 2318 2319 2320 2321 2333 2334 233 234 2360 2370 2371 2372 2373 2374 2380 2381 234 2383 2390 2391 2392 2393 2402 2403 2501 250 250 2602 2603 2605 260 260 261(J 2611. 2613 4914 4915 4916 4917 4918 £O.OD £620.00 -£810.00 £0.00 £97.19 £O.Cw) 416.00 £0.00 £160.93 £3,709.95 -£80.00 454.00 £2,779.13 £204.00 -£7,712.97 £21.927.00 -£633.62 £833.36 £11,179.00 £25.341.00 £4,950.00 £2,894.67 £0.00 £0.00 £1.579.95 £0.00 £1246.70 £0.00 £0.00 £o.rxi £0.00 £0.00 £654.17 £0.00 £0.00 £0.00 £0.00 £350.00 £0.00 £1,075.03 £296.59 -£1203.43 £449.61 £0.00 £0.00 £20.00 £0.00 £236.09 £0.00 £0.00 £9.99 £0.00 £1.925.00 4919 4977 5000 702 £250.IJO £3.634.08 £5.95 £0.00 £0.00 £996.00 £0.00 £0.00 £0.00 £0.00 £0.00 £144.00 £250.00 £4.630.08 £5.95 -£144.00 In￿me and Expenditure Page 2 Dale 19/1012022 De Aston eh ol- Prlvate Fund 1047658 eome losi Bedknob5 and Broomsticks Lei¢est¢r Curve Theatre Bugsy Malone Leicester Curve Theotre Lloyds TSB Interest Profit & Los$ £0.00 £1.645.00 £1.615.00 £30.00 7077 £0.00 £828.00 -£828.00 800Q 9970 £13.17 £25.969.20 £7.75 £1,423.81 £0.00 £0.00 £20.92 £27.393.01 181,998.62 £181.996.98 £116￿84.32 £87,111.08 Movement In Perlod £$112.46 £181,996.98 £181.996.98 Income & Expenditure Page 3 L¥*e 19/10/2022 De Aston - Private Fun R¢8lJieredClwityNo. 1047658 SUMMA B#l2nee the Perfiod to 31108120 2 Inel sfve Excess of Ineome over ExpEnditUTe Opening Balances Movement in Period £81,998.62 £5,112.46 Closin8 Balance £87.111.08 ReP￿sented By BHO- Boardin8 Hous¢ BHI - Bogrdfthg House £0.00 £0.00 £0.00 £87,111.08 £0.00 HSB- HSBC Current 21006290 LTS. Lloyds TSB 01792407 NAT- Na¢West Deposit 87540479 SAN- S4ntonder10093924 - Main S¢hool Account £87.111.08 £87,111.08 Balance Sheel Pa8e I **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name De Aston School Fund **members of On accounts for the year** 31 August 2022 **Charity no** 1047658 **ended (if any) Set out on pages** 3-13 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2022. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 19 May 2023 **Signed:** ~~|~~ **Name:** Linda J Lord **Relevant professional** FCA TEP Bsc **qualification(s) or body (if any):** **Oct 2018** 1 **IER** Streets LLP, Tower House, Lucy Tower Street, Lincoln, LN1 1XW ## **Address:** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**