Caverswall & Cookshill Village Hall Fund ## **The Caverswall & Cookshill Village Hall Fund** **Year ended 30.04.2021 Charity no: 1047651** Report and Accounts 30[th] April 2021 Page 1 Caverswall & Cookshill Village Hall Fund ## **Contents** Reference and administration information………………..………...….………..page 3 Trustees Report……………………………………………………..……..……..page 4 Financial activity report………………………………………………….……....page 6 Receipts and payments account…………….………………….…………...........page 7 Independent Examiners Report…………….………………….…………............page 8 Report and Accounts 30[th] April 2021 Page 2 Caverswall & Cookshill Village Hall Fund ## **Reference and administration details** ## **Status:** Caverswall and Cookshill Village Hall Fund is governed by a trust deed registered with the Charity Commissioners under charity no 1047651. The Caverswall & Cookshill Village Hall Association undertakes the day-to-day management of the charity’s activities. The address for all correspondence relating to the charity should be addressed to the Treasurer and Secretary at: Hollow Cottage, The Hollow, Caverswall, Staffs ST11 9EE Some of the trustees are founding trustees, but if a trustee resigns from their responsibilities, a suitable candidate with relevant skills can be considered after a proposal from the management committee or representatives of the user groups from the village hall. This candidate, if suitable and fully aware of their roles, duties and responsibilities as a trustee, would be proposed and properly elected by the Board of Trustees at the Trustee Annual General Meeting, or at an extraordinary meeting (should the need arise). All trustees give their time voluntarily and receive no remuneration or other benefits ## **Current Trustees:** W Lowndes (Chair) M Deaville C A Jones-Treasurer & Secretary I Wilcox J Berrisford ## **Bankers:** Lloyds Bank, Fountain Square, Hanley, Stoke-on-Trent Report and Accounts 30[th] April 2021 Page 3 Caverswall & Cookshill Village Hall Fund ## **Report of the trustees for the year ended 30[th] April 2021** ## **Objectives and activities** The charity exists to provide and maintain the village hall for the communal benefit of the residents and the villages of Caverswall and Cookshill and its surroundswithout distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. To achieve this object, the trustees and the management committee, known as the Caverswall and Cookshill Village Hall Association, participate and organise various fund raising activities as well as providing facilities for the local inhabitants. It has been available to many groups and organisations since it’s opening in December 2000. The Management Committee aims to provide first class hall facilities at an affordable cost to voluntary organisations serving the community, private functions and commercial businesses The main income for the charity derives for the hire of the hall to private individuals or groups, clubs and societies, and from fundraising activities organised by the management committee. The income generated is used entirely for the maintenance and upkeep of the hall, and the Trustee’s aim to keep sufficient reserves to meet any unforeseen maintenance. ## **Responsibilities of the trustees** The Charities Act 1993 requires the trustees of the charity to prepare financial statements for each financial year which give a true and fair view of the Charity’s financial activities during the year and of its financial position at the year end. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. In preparing the financial statements the trustees have followed best practice and - Selected a receipts and payments method accounting policy and applied it consistently; - Safeguarded the assets of the Charity, and ensured that the charity adheres to the objects of the charity as laid out in the governing document - Made judgements and estimates that are reasonable and prudent; - Followed applicable accounting standards and the charities SORP 2005 (Statement of Recommended Practice) where appropriate, disclosing and explaining any departures in the financial statements; and - Prepared the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation. Report and Accounts 30[th] April 2021 Page 4 Caverswall & Cookshill Village Hall Fund The trustees are responsible for keeping accounting records, which are such as to disclose, with reasonable accuracy, the financial position of the Charity at any time, and to enable them as trustees to ensure that the financial statements comply with charity law. The trustees are also responsible for safeguarding the Charity’s assets, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. To this end the trustees have met with all their responsibilities and obligations. ## **Activity in the Year** During the year under review, the financial assets of the charity have increased by £24,491.49 in cash balances. The devastation caused by the Covid 19 pandemic, while hampering our ability to fund raise and made Hall closure mandatory, meant that we could apply for certain Government grants to assist with the running and maintenance of the building during lockdowns. We were fortunate to have received £28,870.00 in total. We have ended this financial year with a healthy balance of f46,061.70. Report and Accounts 30[th] April 2021 Page 5 Caverswall & Cookshill Village Hall Fund ## **Financial Activity Report - Treasurers Report** The devastation caused by the Covid-19 pandemic has meant that, during the year under review, the hall has been mainly closed, but has been used as a testing centre for the pandemic. Government grants of £28,770 were received, but income from hire and users was only £1,317.54, of which £300 was for advance hire and £282.54 from covid testing, the remaining amount being for the used of the hall in the window when restrictions were lifted. Expenditure was greatly reduced as savings were made on heating and utility uses, although services were maintained in accordance with our insurers instructions. During the year under review, the trustees have not been able to have their usual face to face meetings but have been kept informed, via email, of our financial condition. Approved by the trustees on 8[th] February 2022 and signed on their behalf by: Mrs W Lowndes (Chairman of Trustees) Mrs C.A.Jones ACMA, CGMA (Secretary & Treasurer) Report and Accounts 30[th] April 2021 Page 6 Caverswall & Cookshill Village Hall Fund ## **Caverswall & Cookshill Village Hall Fund** ## **Accounts for the year to 30th April 2021** |**Receipts and payments account**||||| |---|---|---|---|---| |**Income Receipts**|||**Last Year**|| |**Grants and donations**||||| |Cllr Paul Roberts Donation towards CCTV|||150.00|| |Donation Inez Wilcox|||230.00|| |Support staffordshire survey fee|||50.00|| |Covid Support Grants||28,770.00||| |||0.00||430.00| |**Fund raising events proceeds**||||| |Bingo & Fundraising dances|||1,315.00|| |Village hall bookings (Incl. deposits)||1,317.54|12,628.00|| |||0.00||13,943.00| |**Investment income**||||| |Bank Interest|||3.54|| |||3.13||3.54| |**Other income**||||| |Snr Citizens Paty Fund|||218.35|| |Piano Fund|||0.00|| |||0.00||218.35| |**TOTAL RECEIPTS**||**30,090.67**||**14,594.89**| |**Expenditure**||||| |**Other expenditure**||||| |Village hall running costs|3,274.36||5,480.87|| |CCTV|||915.00|| |Insurance|955.83||945.02|| |Skip Hire||||| |Repairs|||442.00|| |Redecoration|||1,477.00|| |New water boiler for kitchen|||237.94|| |Broken window repair|||168.00|| |Heating repair|390.00|||| |Caretaking, cleaning and Gardens|773.99||5,168.07|| |New blinds for meeting room|||360.00|| |Ground rent to Parish Council|25.00||25.00|| |SMDC Licence|180.00||180.00|| |||5,599.18||15,398.90| |**TOTAL PAYMENTS**||**5,599.18**||**15,398.90**| |**Net income/(expenditure) for the year**||**24,491.49**||**-804.01**| |**Cash and bank balances as 30.4.2020**||**21,570.21**|**30.04.19**|**22,374.22**| |**Cash and bank balances as 30.4.2021**||**46,061.70**|**30.04.20 **|**21,570.21**| The financial statements were approved by the trustees on 8th February 2021 and signed on their behalf by: Mrs C A Jones ACMA, CGMA (Treasurer) Report and Accounts 30[th] April 2021 Page 7 Caverswall & Cookshill Village Hall Fund CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examinev 5 Reporl R•port to th• trust•￿1 •￿nI$ for th• ￿•r end•d Charlty no IM any) 10*76si S•t on I r*r4)rt kn tho 1rnste¥s ￿ my oxthnalKX) ￿ thg •cr4Junts ol Ihe Ob chfjrfty Tnrfl yw ar￿1 R•spon•lbllltl•* and As Ihe charity tmstws of the Trust, Y￿ aro resp￿$￿11• f(x prepara￿ b••l• ol report rx the accounts In Ihe of ihe CharlY"es Aci 2011 Ilhe Acri. I refth in fe6P8d of my ex8minal￿ of Ihe Trust's a(>)￿r￿S camod oul under 5eckn 145 01 the 2011 Act Bnd in c3rrykng out my exarnlnaiion. I ave foll0v￿d the applicabb tXr&ctyons glven by Ihe Charlty Commisslc undor 14515Xbl cl the Independent I have crynploled my exarninatson. I coftfffrn thai no rnaterfal rnatt8r5 have •xamlntrf# #t*t•m•nt c(Mn8 io my attendo ' in conneckn %￿lh Ihe eX#r￿n￿￿on gl¥w mts c8us¢ to that bn, •ny Mot￿•1 theAc*( the accounts do r*X *ith thg ac£4M￿n9 r￿ryd8 wlth tho oxaminabon io ￿[ch attgnlion shoukl In orylw tts on•blB propw understandinq cl the accwnts to be Teached. . é01gf¢ Iho words In the brthts Iflhey thj •pply. 819fi•d: N*m•: DPI￿, ts JObl￿S0￿j Relev•nt profe••lonal 4u•lillcatlonl•l or body {11 any): Addr•AB: sri I SSL IER Octolxlr 2018 Report and Accounts 30, April 2021 Page 8