ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION Charity Commission registered number - 1047600
TRUSTEES’ ANNUAL REPORT
The Trustees submit their report and accounts for the year ended 31 July 2023
LEGAL AND ADMINISTRATIVE INFORMATION
Charity’s principal address: Orleans Primary School Hartington Road Twickenham TW1 3EN
The objective of Orleans Primary Parent & Teacher Association (OPPTA) is to advance the education of the pupils of Orleans Primary School by providing and assisting in the provision of facilities and educational experiences for pupils at the school above and beyond those normally provided by the Local Education Authority. All parents and guardians of children at the school and members of staff are members of OPPTA. The Trustees have referred to the guidance in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning the charity’s future activities.
TRUSTEES AND GOVERNANCE
Trustees: Jodie Chippindale - Co-Chair Matthew Brown - Co-Chair James Gilbert-Farrell Olivia Halliday James Maun Gemma Richardson Charlotte Scott Amit Singh Sehmi
The charity is under the control of the Trustees.
SUMMARY OF ORLEANS PRIMARY PARENT & TEACHER ASSOCIATION ACTIVITIES DURING THE YEAR
OPPTA was able to runa full schedule of events with the support of the school, parents, carers, and teachers. Consequently, OPPTAhad another strong year for[fundraising,][ with][net][ receipts][ significantly][greater][than][the] costs of running the various activities and the administrative expenses of the PTA (insurance/membership costs, IT, banking costs etc).
The primary sources of income for OPPTA came from tickets to events, and from sales of goods/services/experiences at both ticketed and non-ticketed events. Significant fundraising occasions included the Summer Fair, the Christmas Fair (and associated seasonalactivities), and Quiz Night. Additionally, the PTA was able to generatesignificant income from Sponsorship activities, the annual Bounceathon event, and a profit share from the St Margarets Fair. Ongoing fundraising activities such as cake sales and used uniform sales also contributed meaningfully to overall net funds generated. OPPTA was also fortunate to receive £3.9k from local companies generous enough to sponsor OPPTA activities, and we put on record our thanks to the local branch of John D Wood, More Space, and the Stevenson Group, for their kind support. Commission payments from sources such as Amazon Smile & EasyFundraising totalled >£1.8k, and a host of smaller events and initiatives contributed meaningfully in aggregate to funds raised. Full details can be found in note 1. In summary, OPPTA raised more than £37k in net proceeds for the year after fundraising and administrative expenses, an amount approaching that achieved in the prior year.
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ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION Charity Commission registered number - 1047600
OPPTA funded substantial awards and grants in the year, totalling over £54k, as set out in Note 3. Significant payments in the period included the purchase of Computer Equipment & Chromebooks (£22.2k), Playground Refurbishment expenditure of (£11.2k), and Library Refurbishment expenditure (£7.3k). In addition, OPPTA also funded Year 1 Forest School (£3k), a new projectorfor the main hall (£1.6k), a new Chicken Shed (£1.4k), and a refresh of the allotment area (£0.8k), alongsidea list of smaller items (see note for full details).
Despite spending grants in excess of funds raised during the year, the PTA was able to finish the year with a significant cash surplus thanks to the healthy starting position at the beginning of the year and due to the net funds raising during the period, which leaves the committee able to consider additional important expenditure possibilities during the year 2023-24. Even considering the committee’s prudence buffer of around £2k for unforeseen eventsor working capital needs, there was a significant surplus still available at the year-end 2023. It is not the committee’s strategy to build uncommitted reserves and the committee has outstanding commitments to several projects and is actively considering a range of further funding proposals.
The committee and trustees wish to place on record their sincere gratitude to allsupporters of OPPTA for their ongoing generosity and time commitments to help make these fundraising events a success, particularly at a time of considerable pressure on household and corporate finances, and to help enhance the school environment for the benefit of all members of the Orleans Primary School community.
TRUSTEES DECLARATION
Approved by the Board of Trustees and signed on its behalf by Signed:: SignedF QOnOr wr ‘ Position: Co-Chair Position? Trustee Date: (\C. 05 2H Date: 04.05.24
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ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION Charity Commission registered number - 1047600
Independent examiner's report
REPORT TO THE TRUSTEES OF ORLEANS PRIMARY PARENT & TEACHER ASSOCIATION Charity Number: 1047600
| report to the trustees on my examination of the accounts of Orleans Primary Parent and Teacher Association (“the Trust”) for the year ended 31 July 2023 which are set out on pages 4 to 6.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER’S STATEMENT
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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SIGNED: been 4. Ayle
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pate: /fp.> OF- ZY
John Tindale 2 Amyand Park Gardens Twickenham TW1 3HS
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ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION Charity Commission registered number - 1047600
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 July 2023
| RECEIPTSAND PAYMENTS | |||||
|---|---|---|---|---|---|
| Yearended | Yearended | ||||
| Notes | 31July 2023 | 31July 2022 | |||
| £ | E | ||||
| Receipts | |||||
| Fundraising Activities | (note 1) | 58,012 | 52,231 | ||
| Interest income | 223 | 8 | |||
| Total Receipts | 58,234 | 52,240 | |||
| Payments | |||||
| Costoffundraising activitiesandequipment | (note1) | - | 17,984 | - | 10,468 |
| Administrative expenses | (note2) | - | 2,264 | - | 1,064 |
| Total Payments | - | 20,248 | - | 11,531 | |
| NetAmounts Raised | 37,986 | 40,708 | |||
| Amounts provided toschool | (note3) | - | 54,525 | - | 18,179 |
| Netmovement infunds | - | 16,539 | 22,529 | ||
| Total funds broughtforward | 52,629 | 30,100 | |||
| Total fundscarriedforward | 36,090 | 52,629 | |||
| STATEMENTOFASSETSAND LIABILITIES as at31July2023 | |||||
| Yearended | Yearended | ||||
| 31 July2023 | 31 July 2022 | ||||
| £ | £ | ||||
| Account/Entity | |||||
| CafGold Extra - SavingsAccount | 21,052 | 8,340 | |||
| CafCash Extra - CurrentAccount | 10,236 | 40,787 | |||
| CafCash Extra - Business Card Account | 2,071 | 1,674 | |||
| Paypal | 2,640 | 1,337 | |||
| Stripe | 70 | 469 | |||
| Other | 21 | a | |||
| Totals | 36,090 | 52,629 |
The Trustees approyed the above Statement of Financial Activities on: Signed:
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ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION Charity Commission registered number - 1047600
Note 1: Detailed Fundraising Breakdown:
| Fundraising Breakdown 2022-23 | ||||
|---|---|---|---|---|
| YearEnded | YearEnded | |||
| 31-Jul-23 | 31-Jul-22 | |||
| Receipts | Payments for | Net Receipts | NetReceipts | |
| from | fundraising | from | from | |
| fundraising activities | activities | fundraising activites | fundraising activites | |
| £ | £ | £ | £ | |
| Christmas Fair& Related Activities | 13,398 | -4,985 | 8,413 | 6,544 |
| Summer Fairs | 11,638 | -5,174 | 6,464 | 5,525 |
| Cake/Uniform/Other sales | 4,628 | 4,628 | 6,756 | |
| Bounceathon | 3,454 | -238 | 3,216 | 4,600 |
| Sponsorship | 3,900 | 3,900 | 4,000 | |
| St Margarets Fair | 3,300 | 3,300 | 2,000 | |
| Quiz night | 4,948 | -2,429 | 2,519 | 2,239 |
| Commission Income | 1,845 | 1,845 | 2,531 | |
| Justgiving | 1,322 | 1,322 | 1,864 | |
| OPPTA Pledge | 1,105 | -157 | 949 | - |
| Film Nights | 998 | -184 | 814 | 1,534 |
| World Cup PredictorCompetitions | 650 | -110 | 540 | - |
| Silent Discos | 1,799 | -802 | 997 | 616 |
| OtherIncome/Expenditure | 830 | -341 | 489 | 33 |
| 5-a-Side | 470 | -103 | 367 | 230 |
| Reception Disco | 460 | -116 | 345 | 228 |
| TeaTowels | 3,267 | -3,345 | -78 | 3,064 |
| Totals | 58,012 | -17,984 | 40,028 | 41,764 |
Note 2: Breakdown of administrative expenditure:
Administrative Expense Payments
| 2022/23 | 2021/22 | |||
|---|---|---|---|---|
| Banking/Cash Deposit costs | - | 159 | - | 292 |
| Accounting Software | - | 144 | - | 144 |
| GoDaddy Hosting Fees | - | 29 | - | 29 |
| Events/Small Lotteries Licences | - | 82 | ||
| Squarespace/Business Apps | - | 217 | - | 367 |
| Parentkind Membership | - | 140 | - | 128 |
| Catering Equipment / Other | - | 1,420 | - | 30 |
| MPLC Motion Picture Licence | - | 73 | - | 73 |
| Total | - | 2,264 | - | 1,064 |
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ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION Charity Commission registered number - 1047600
Note 3: Breakdown of support provided to Orleans Primary School
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|---|---|---|---|---|---|
|Amounts|Provided|to|School|-|2022-23|
|Year ended|Year ended|
|31|July|2023|31|July 2022|
|£|£|
|Computer Equipment/Chromebooks|22,193|1,768|
|Playground|Refurbishment|11,215|1,380|
|Library|refurbishment|7,275|-|
|Forest School|for Year 1|3,000|2,530|
|Teacher|Discretionary Spending|2,000|1,263|
|Projector,|main|hall|1,555|-|
|Chicken|Shed|&|Equipment|1,413|-|
|Allotment equipment/supplies|833|-|
|Gym|mats|770|-|
|RWI|Phonics|Reading|Resources|660|4,320|
|Orchestra|600|500|
|Christmas|Panto|Contribution|512|-|
|Earth|Song Workshop|500|-|
|Teacher Appreciation|items|454|553|
|Books|414|3,000|
|Staff|refreshments|346|661|
|Caretaker Trolley|280|-|
|OPPTA|Bake|off|235|-|
|Nursery|Shelving|228|-|
|Other|41|29|
|Defibrilator|-|890|
|Nursery &|Reception|Rugs|-|865|
|Touch|typing|software|-|220|
|Electric|Piano|-|200|
|Total|Amounts|Provided|to School|54,525|18,179|
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