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2021-07-31-accounts

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

ANNUAL REPORT AND ACCOUNTS

for the year ended 31 July 2021

Charity number 1047600

Registered address Orleans Primary School Hartington Road Twickenham TW1 3EN

1

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

TRUSTEES’ REPORT for the year ended 31 July 2021

Orleans Primary Parent and Teacher Association (OPPTA) is the PTA for Orleans Primary School.

The objectives of OPPTA are to advance the education of the pupils of Orleans Primary School by providing and assisting in the provision of facilities for education at the school not normally provided by the Local Education Authority. All parents and guardians of children currently at the school and members of staff are members of OPPTA.

With the voluntary support of the school, parents and teachers, the Committee successfully ran a number of events throughout the year to raise funds and foster a sense of community within the student, parent, guardian and staff groups. As with the previous year, COVID-19 continued to affect the charity's ability to fundraise in the normal way, so the committee sought to find alternative sources of income and do things differently. The process allowed OPPTA to continue to raise funds and many of the activities will continue into subsequent years. New activities included the sale of Christmas Trees, a Light Up St Margarets event and sales of class Christmas productions. The annual Quiz Night took place virtually and was a great success.

The largest fundraisers in the year were the Bounceathon (in excess of £7,000) and the various Christmas activities (in excess of £6,000). Additional regular income was raised through weekly cake sales, uniform sales, commissions from Easyfundraising & Amazon and ad hoc donations. Due to the rescheduling of the St Margarets Fair from July to September 2021, the charity did not receive a donation from the proceeds of the fair. However, this is expected in the next financial year. The total amount raised was £29,002.

In the year ending 31 July 2021, net funds raised after cost of fundraising & equipment and administrative costs were £25,341 vs £23,330 in the previous year.

In the period August 2020 – July 2021, OPPTA provided £16,666 to provide equipment and to support activities at the school. The largest spends were to provide laptops (£6,675) and books (£4,552). In the same way that COVID-19 affected OPPTA's ability to fundraise, the pandemic also had an impact on the school's capacity to define additional Grant requirements and to spend funds that had already been granted in the year. At the end of the year, OPPTA and the School agreed that some Grants were no longer required and identified others that would not be spent in the financial year. It was agreed that those that would not be spent in the year would be removed from 2020-2021 and reallocated in the next school year. A commitment of £10,000 to support the re-deveopment of the Reception Garden was removed from the Grants for the year and reallocated to these projects in 2021-2022). In the previous year a total of £18,481 was donated.

To ensure that children and parents involved in fundraising see and experience the benefits of the money raised, OPPTA endeavours to avoid accumulating excessive funds and works with the school to identify projects that can be delivered in the academic year. This was not possible this year and the charity saw an increase in retained funds at the end of the year. In the previous year ending 31 July 2020 a surplus of ££20,061 was recorded and the funds available at the end of this financial year grew to £26,976. £2,000 is always retained as working capital by OPPTA, which made just under £25,000 available for grants in the 2021-2022 academic year, of which £10,000 was committed for the Reception Garden.

At the Financial Year End, OPPTA had a cash balance of £30,100, with £3,732 Trade Debtors and Accrued Income bringing the Net Current Assets to £3,832. There were outstanding payments and Grant payments due to the school of £6,856 to take into account to arrive at the surplus of £26,976.

25-May-2022 25-May-2022 Jodie Chippindale Hilary Taylor Co-Chair Treasurer

2

On the accounts for the year ended 31 July 2021 set out on pages 4 to 9.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting

  4. requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed on 25th of May 2022

3

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 July 2021

Incoming resources
Fundraising activities
Note 3
Interest income
Total incoming resources
Resources expended
Cost of fundraising activities & equipment
Note 3
Administrative expenses
Resources expended before amounts
provided
Net amounts raised
Amounts provided to school
Note 4
Net movement in funds
Total funds brought forward
Total funds carried forward
Note 6		 Year ended 31
July2021
Year ended 31
July2020
Total
Total
£
£
29,003
32,415
1
12
29,004
32,427
(3,661)
(7,781)
(1,761)
(1,315)
(5,422)
(9,097)
23,582
23,330
(16,667)
(18,481)
6,915
4,849
20,061
15,212
26,976
20,061

4

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION
BALANCE SHEET as at 31 July 2021
Current assets
Debtors
Cash at bank and in hand
Total current assets
Note 5
Creditors: amounts due within
one year
Note 6
Net assets
Note 6
Funds of the charity		 As at
31 July2021
Total
£
3,732
30,100
33,832
(6,856)
26,976
26,976		 As at
31 July2020
Total
£
2,796
31,995
34,791
(14,730)
20,061
20,061

Signed on behalf of the Trustees on 25th of May 2022

Co-Chair Treasurer Jodie Chippindale Hilary Taylor

5

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

Notes to the accounts

Note 1 - Basis of preparation

These accounts have been prepared on the basis of historic cost in accordance with Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2019) and applicable UK Accounting Standards and the Charities Act 1993.

Note 2 - Accounting policies

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources; the trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability.

Incoming resources with related expenditure

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.

Donations

Donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

Tax reclaims on donations and gifts

Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Amounts provided to the school

Amounts provided to the school are recognised in the SoFA when the Trustees have made the committment to the school; the funds have been raised; and the school has committed to the related expenditure.

Tangible fixed assets for use by charity

Tangible fixed assets are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.

Disclosure under Charities SORP 2019

MJP Accountants has performed the Independent Examination for this year on a voluntary basis. MJP is a related party as defined under SORP 2019 due to Hilary Taylor being a close family member to a Partner of MJP Accountants.

6

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

Notes to the accounts (continued)

Note 3 - Fundraising activities
Unrestricted funds
Christmas activities
Bouncethon
Cake sales
May fair
Quiz night
Comedy night
Donation from St Margarets Fair
Children's disco and film nights
Crown Road fairs
Other		 Income from
fundraising
activities
£
8,642
7,288
1,927
-
2,205
-
-
-
-
8,940
29,003		 Cost of
fundraising
activities
£
2,150
112
-
-
-
-
-
-
-
1,400		 Year ended 31
July2021
Year ended
31 July2020
Net income
Net income
from
from
fundraising
fundraising
activities
activities
£
£
6,492
7,475
7,177
5,546
1,927
1,474
-
-
2,205
2,910
-
1,169
-
2,500
-
1,477
-
-
7,541
2,116
25,341
24,668
3,661

7

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

Notes to the accounts (continued)

Note 4 - Amounts provided to school
Computer equipment
Stage and sound system equipment
Sensory room
Themed weeks
Forest School for Year 1
Teacher discretionary spending
Third party workshops
Classroom resources
Playground
Music, equipment and orchestra funding
Allotment
Teacher appreciation fund
Fixtures & Fittings
Sports Coaching
Teacher Sports Kit
Plastic Out of Orleans Primary Campaign Expenses
Teachers' ipads
Lunchtime activities
Reception resources
Black out blinds
Creative arts week
Books
Other
Prior years' grants underspend
Total amounts provided to the school		 Year ended
Year ended
31 July2021
31 July2020
£
£
6,675
-
-
-
-
-
-
-
2,530
2,600
689
1,171
-
-
-
856
1,380
-
-
400
-
-
258
539
-
11,023
-
-
-
-
-
-
-
382
-
-
-
-
-
-
-
-
4,552
1,200
583
311
-
-
16,667
18,481

8

ORLEANS PRIMARY PARENT AND TEACHER ASSOCIATION

Notes to the accounts (continued)
Note 5 - Creditors and accruals
Amounts falling due within one year:
Amounts due to Orleans Primary School
Other creditors
Accruals
Note 6 - Funds of the charity
Funds brought forward
Net movement in funds
Funds carried forward		 As at
31 July2021
£
6,793
-
63
6,856
Year ended 31
July2021
£
20,061
6,915
26,976		 As at
31 July2020
£
13,130
-
1,600
14,730
Year ended 31
July2020
£
15,212
4,849
20,061

9