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2024-08-31-accounts

THE LITTLE SUTTON CLUB AND NURSERY SCHOOL

ANNUAL REPORT AND ACCOUNTS

YEAR ENDED 31 AUGUST 2024

Charity No. 1047535

Charity no. 1047535

THE LITTLE SUTTON CLUB AND NURSERY SCHOOL

ANNUAL REPORT AND ACCOUNTS

YEAR ENDED 31 AUGUST 2024

CONTENTS

The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Report of the trustees for the year ended 31 August 2024

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The trustees present their report and the accounts for the year ended 31 August 2024. The accounts comply with the Charities Act 2011, the charity’s own governing document, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), and the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)' issued in October 2019.

Constitution and objects

The Little Sutton Club and Nursery School is an individual charity operating under a Pre-School Learning Alliance constitution, which was adopted on 24 April 1995. It was registered as a charity under number 1047535 on 27 June 1995.

The objects of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. The charity also provides childcare for children of primary school age before and after school hours and during the school holidays.

The charity’s aims are to provide high quality childcare and education at a reasonable cost to parents in order to be accessible to children from a wide range of backgrounds, to help vulnerable families in the local community and to support parents, allowing them to pursue employment, training or other opportunities. To achieve this, the charity offers high quality care, play and learning facilities whilst fees are kept as low as possible and monitored regularly against those of other local facilities. The charity offers support and advice to parents, who are encouraged at all times to discuss their child’s development with staff. Parents are also invited to become more actively involved in the running of the facilities by serving as trustees of the charity.

Trustees and governance

The charity is governed by a Board of Trustees, which is responsible for ensuring that it complies with its aims and is properly managed. The Board of Trustees meets several times a year with sub-committee meetings also held when considered appropriate. The charity’s constitution requires that at least 60% of the trustees shall at the time of election be parents or guardians of children in groups run by the charity. Applications for trusteeship are sought by advertisement among existing parents and guardians. Trustees are appointed by the Board of Trustees and elected for one year at the Annual General Meeting. Retiring trustees are eligible for re-election unless they have already served for six consecutive years.

The day-to-day operations of the charity are delegated to a management team under the leadership of the setting manager, Miss Susan Earl, who attends trustees’ meetings to update the trustees on operation and finance matters together with any developments and issues arising. The trustees retain responsibility for determining the strategic direction of the charity, the level of fees to be charged to parents and for reviewing and setting the salaries of the management team as well as the salary ranges applicable to other staff. Employee remuneration is reviewed annually by the trustees with reference to inflation indices and national minimum wage increases.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Report of the trustees for the year ended 31 August 2024

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The trustees who served during the year were:

Mr H Morris (Chair to 5 March 2024, resigned 5 March 2024) Mr R Miller (Treasurer to 5 March 2024, Chair from 5 March 2024) Mrs S Joshi (Secretary to 5 March 2024, Treasurer from 5 March 2024) Mrs K Edwards (Secretary from 5 March 2024) Mr R Benton (Appointed 5 March 2024) Mrs R Gibbons (Appointed 5 March 2024)

Other names

The Little Sutton Club and Nursery School also operates under the name of Little Sutton Nursery and Kids Club. The facility for children up to the age of three operates under the name of Little Sutton Nursery Harvest Fields.

Other legal and administrative information

Charity registered number: 1047535
Addresses: Little Sutton Nursery and Kids Club
Worcester Lane
Four Oaks
Sutton Coldfield
West Midlands
B75 5NL
Little Sutton Nursery Harvest Fields
Harvest Fields Centre
Harvest Fields Way
Sutton Coldfield
West Midlands
B75 5TJ
Independent examiner: Nicholas Burrows FCA
Harwoods Chartered Accountants
1 Trinity Place
Midland Drive
Sutton Coldfield
B72 1TX
Bankers: HSBC Bank plc
67 The Parade
Sutton Coldfield
West Midlands
B72 1PD

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Report of the trustees for the year ended 31 August 2024 (continued)

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Review of activities and financial review

The charity has continued to provide pre-school education and childcare as well as facilities and care for schoolchildren outside normal school hours. The group operates a pre-school nursery for 3 to 4-year-olds, a before and after school club during term-time and a holiday club which is open to 3 to 11-year-olds from the wider community, all operating from the unit at Little Sutton Primary School. The group also runs a unit in the nearby Harvest Fields Centre for the provision of childcare for up to 21 children up to the age of 3, operating under the name of Little Sutton Nursery Harvest Fields. This facility is very much needed in the local area and children are able to progress smoothly from here into the long-established nursery premises at Little Sutton Primary School.

The group has maintained its close liaison with Little Sutton Primary School during the year. This relationship facilitates the transition from nursery to school and assists the group in supporting families of children in the school who use the group’s services.

The trustees report an exceptional surplus for the year ended 31 August 2024 of £93,590 (2023 - £29,257), resulting from a combination of the particular age profile of children during this year, which has increased total nursery capacity across the two sites, and the extension of early years funding to 2-year-olds at rates in excess of our non-funded session rates.

The charity’s principal sources of income are fees from parents and Early Education Entitlement (EEE) funding from Birmingham City Council. Total income for the year of £676,011 (2023 - £537,449), all of which is considered to be unrestricted income, represents an increase of almost 26% over the previous year and exceeds the last pre-pandemic year for the first time. Wider extension of EEE funding from September 2024 to children aged between 9 and 23 months will increase income further in the next financial year and is likely to switch the main source of income from parental fees to EEE funding.

Total expenditure for the year of £582,421 (2023 - £508,192) has increased at a lower rate than the increase in total income. The increase in expenditure results mainly from an 11.6% increase in staff costs, attributable to significant pay rises in response to national minimum wage increases and one-off summer bonuses.

The trustees are pleased with the financial performance of the charity during the year ended 31 August 2024 and its financial position at the end of the year and anticipate with optimism the increase of working entitlement funding from 15 to 30 hours for younger eligible children from September 2025.

The trustees and staff are proud to have maintained the very high standard of care that has always been provided for all age groups, and the success of the group is underpinned by the determination that this quality should never be compromised.

Public benefit

The trustees have complied with their duty under section 17(5) of the Charities Act to have due regard to the guidance on public benefit published by the Charity Commission in carrying out their duties.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Report of the trustees for the year ended 31 August 2024 (continued)

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The Little Sutton Club and Nursery School provides huge public benefit to both children and families of Little Sutton Primary School and the wider community, enhanced by the under-3s facility being the only such facility on or near a large housing estate. The before and after school club enables parents to work beyond school hours knowing their children are safe and well cared-for on the school site. The facility has provided invaluable services to enable families to take up employment to get them through the current difficult economic climate. The group also performs a significant role within the local child support network, working with other professionals to provide services and support for families in need in the Four Oaks area.

The group offers a number of free places to families in crisis and works closely with local health professionals to take children in care or at risk. The wider community benefits from the holiday club, which caters for children up to 11 years of age.

The not-for-profit status of the group enables all the above to be offered at a very competitive cost to ensure all local families can access such quality care.

Reserves policy

It is the policy of the charity to maintain reserves at a level that would allow it to respond to emergency situations such as the need for temporary relocation of operations in the event of unforeseen loss of the premises from which the charity operates. Reserves also need to be held to cover repairing obligations and potential dilapidations liabilities in respect of the group’s leasehold premises and to ensure that the group is able to continue in the event of a temporary fall in numbers of children attending. The trustees believe that an adequate level of reserves has been maintained during the year for such measures to be achievable if they had proved necessary. In the light of the group’s current activities, the current economic climate and the dependency of many people on the group, the trustees consider an ideal level of reserves to be around £230,000, representing approximately four months’ staff costs, temporary rent of alternative premises and other costs likely to be incurred as a result of such relocation as well as provision for property dilapidations. Excess reserves are used to enhance the facilities and equipment available to the children in the groups run by the charity and are invested in interestearning bank accounts until required.

Readily realisable reserves, i.e. excluding fixed assets, stock and prepaid expenses, amounted to £430,941 at 31 August 2024. This excess over the desired level initially arose over several years whilst the trustees were renegotiating the lease of the group’s premises at Little Sutton Primary School and an increase in rent and service charges remained uncertain.

Over the last eight years, the trustees have again been in the process of renegotiating the leases for both premises, therefore major expenditure has been on hold pending their finalisation. Security granted by the signing of the Little Sutton lease in 2023 meant projects could be commenced. Funds have been set aside by the trustees for several projects, including the replacement of equipment for all of the childcare groups operated, bathroom renovations at Little Sutton, as well as advancement of the use of computer technology within the group. Further expenditure of approximately £120,000 has been estimated for these projects, following completion of which reserves are expected to settle close to the desired level. It should be noted that major improvement plans for Little Sutton are again on hold pending a proposed rebuild of Little Sutton Primary School.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Report of the trustees for the year ended 31 August 2024 (continued)

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Risk management

The trustees regularly examine the major risks to which the charity is exposed and believe that adequate systems have been established to enable regular reports to be produced so that the necessary steps can be taken to mitigate these risks. Principal areas of risk to the group comprise child safety and welfare, staff employment matters, financial sustainability and issues relating to property leases. The trustees believe that the maintenance of reserves described above will provide sufficient resources in the event of adverse conditions.

Trustees' responsibilities statement

The trustees are responsible for preparing the Trustees’ Annual Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of accounts may differ from legislation in other jurisdictions.

Approved by the trustees and signed on their behalf by:

Mr R Miller Mrs K Edwards
Chair Secretary
17 June 2025 17 June 2025

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Independent Examiner’s Report to the Trustees

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I report to the trustees of The Little Sutton Club and Nursery School on my examination of the accounts of the charity for the year ended 31 August 2024 which are set out on pages 9 to 16.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Nicholas Burrows FCA Harwoods Chartered Accountants 1 Trinity Place Midland Drive Sutton Coldfield B72 1TX

17 June 2025

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Statement of financial activities for the year ended 31 August 2024

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Notes Unrestricted Unrestricted
funds funds
2024 2023
£ £
INCOME
Nursery fees 253,725 228,947
Before and after school care fees 139,415 120,774
Holiday club fees 16,618 15,070
Early Education Entitlement funding 254,837 168,971
Other income 11,416 3,687
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TOTAL INCOME 676,011 537,449
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EXPENDITURE
Wages, salaries, national insurance and pension costs 2 450,424 403,698
Rent, rates, service charges and insurance 38,583 35,757
Dinner money and refreshments 27,102 23,027
Equipment, craft and activities 23,350 15,246
Telephone and internet 1,859 1,128
Computer costs 8,849 4,325
Printing, stationery and advertising 4,762 3,448
Cleaning and hygiene 5,517 6,282
Professional fees 3,600 1,350
Miscellaneous expenses 7,197 6,671
Repairs, renewals and maintenance 7,607 3,689
Depreciation 3,511 3,511
Bank charges 60 60
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TOTAL EXPENDITURE 582,421 508,192
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NET MOVEMENT IN FUNDS 93,590 29,257
TOTAL FUNDS BROUGHT FORWARD 352,519 323,262
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TOTAL FUNDS CARRIED FORWARD 446,109 352,519
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The notes on pages 12 to 16 form part of these accounts.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Balance sheet at 31 August 2024

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Balance sheet at 31 August 2024		 ––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Balance sheet at 31 August 2024		 ––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Balance sheet at 31 August 2024		 ––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Balance sheet at 31 August 2024		 ––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Balance sheet at 31 August 2024		 ––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Balance sheet at 31 August 2024
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Notes 2024 2024 2023 2023
£ £ £ £
FIXED ASSETS
Tangible fixed assets 6 7,024 10,535
CURRENT ASSETS
Stock 580 491
Debtors 7 17,436 21,775
Cash at bank and in hand 472,636 360,178
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TOTAL CURRENT ASSETS 490,652 382,444
CURRENT LIABILITIES
Creditors – amounts falling due
within one year 8 (51,567) (40,460)
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NET CURRENT ASSETS 439,085 341,984
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NET ASSETS 446,109 352,519
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FUNDS
Unrestricted funds 9 446,109 352,519
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TOTAL CHARITY FUNDS 446,109 352,519
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Approved by the trustees and signed on their behalf by:

Mr R Miller Mrs K Edwards Chair Secretary 17 June 2025 17 June 2025

The notes on pages 12 to 16 form part of these accounts.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

–––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Cash flow statement for the year ended 31 August 2024

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Notes 2024 2023
£ £
NET CASH FLOW FROM OPERATING ACTIVITIES 12 104,361 26,235
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CASH FLOW FROM INVESTING ACTIVITIES
Interest received 8,097 3,322
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NET CASH FLOW FROM INVESTING ACTIVITIES 8,097 3,322
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NET INCREASE IN CASH BALANCES 112,458 29,557
CASH BALANCES BROUGHT FORWARD 360,178 330,621
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CASH BALANCES CARRIED FORWARD 472,636 360,178
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Cash balances consist of:
Cash at bank and in hand 472,636 360,178
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The notes on pages 12 to 16 form part of these accounts.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Notes to the accounts for the year ended 31 August 2024

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1. Summary of significant accounting policies

General information and basis of preparation

The Little Sutton Club and Nursery School is a charity registered in England and Wales. The address of the registered office is given in the other legal and administrative information on page 4 of these accounts. The nature of the charity’s operations and its principal activities are given on page 3.

These accounts have been prepared on a going concern basis and under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)’ issued in October 2019, with the Charities Act 2011 and with UK generally accepted accounting practice.

The charity constitutes a public benefit entity as defined by FRS 102.

The accounts are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.

The significant accounting policies applied in the preparation of these accounts are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Going concern

The accounts have been prepared on a going concern basis as the trustees believe that there are no material uncertainties about the charity’s ability to continue as a going concern for at least 12 months from the approval of these accounts.

Fund accounting

All funds held are considered to be unrestricted funds. Unrestricted funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.

Offsetting

There has been no offsetting of income and expenditure or assets and liabilities unless required or permitted by the FRS 102 SORP or FRS 102.

Income

All fees, revenue grants, interest and voluntary income are accounted for gross once the charity has become entitled to the income, it is probable that the income will be received and the income is capable of reliable financial measurement.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Notes to the accounts for the year ended 31 August 2024 (continued)

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1. Summary of significant accounting policies (continued)

Expenditure

All expenditure is accounted for gross on an accruals basis. Irrecoverable VAT is allocated as part of the expenditure to which it relates. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Operating leases

Rentals payable under operating leases are charged in the Statement of Financial Activities as they are incurred over the period of the leases.

Pension costs

Pension costs represent the cost of contributing to employee defined contribution schemes and are charged in the Statement of Financial Activities in the period in which they occur.

Tangible fixed assets

Individual fixed assets costing more than £1,000 are capitalised as fixed assets at cost and depreciated from the date they are brought into use on a straight-line basis over their estimated useful lives as follows:

Computer hardware 25% per annum Computer software 50% per annum Leasehold improvements over period of lease

Stock

Stock is included at the lower of cost or net realisable value.

Debtors

Debtors are measured on initial recognition at settlement amount. Subsequently they are measured at the cash or consideration expected to be received.

Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a maturity of three months or less from the date of acquisition or the date of opening of the deposit or similar account.

Creditors

Creditors are recognised at settlement amounts less any trade discounts.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Notes to the accounts for the year ended 31 August 2024 (continued)

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2. Employees

ployees
2024 2023
Employee costs comprise: £ £
Gross wages and salaries 424,806 381,216
Employer’s national insurance costs 18,798 16,383
Pension costs 6,819 6,099
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450,424 403,698
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Number of employees: Number Number
Average number of employees during the year 27 28
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Average number of full-time equivalent employees 18 18
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No employee received emoluments in excess of £60,000 (2023 – none).

3. Trustees’ remuneration

The trustees neither received nor waived any emoluments during the year (2023 – nil). The charity deems the key management personnel to be the trustees, therefore the remuneration of the key management personnel was nil (2023 – nil).

No trustee incurred or was reimbursed for any out-of-pocket expenses during the year (2023 – nil).

4. Independent examiner’s remuneration

The independent examiner’s remuneration amounts to £1,500 (2023 - £1,400).

5. Taxation

The Little Sutton Club and Nursery School is a registered charity and accordingly is exempt from taxation on its income where it is applied for charitable purposes.

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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––– Notes to the accounts for the year ended 31 August 2024 (continued)

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6. Tangible fixed assets
Computer Leasehold
equipment improvements Total
£ £ £
Cost
At 1 September 2023 and
At 31 August 2024 13,247 157,469 170,716
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Depreciation
At 1 September 2023 13,247 146,934 160,181
Charge for the year - 3,511 3,511
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At 31 August 2024 13,247 150,445 163,692
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Net book value
At 31 August 2024 - 7,024 7,024
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At 31 August 2023 - 10,535 10,535
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7. Debtors
2024 2023
£ £
Trade debtors 8,341 13,348
Prepayments and accrued income 9,095 8,427
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17,436 21,775
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8. Creditors – amounts falling due within one year
2024 2023
£ £
Taxation and social security 6,950 5,169
Other creditors 2,147 1,360
Accruals and deferred income 42,470 33,931
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51,567 40,460
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The Little Sutton Club and Nursery School Charity Commission Registered Number 1047535

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Notes to the accounts for the year ended 31 August 2024 (continued)

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9. Unrestricted funds

2024 2023
£ £
At 1 September 2023 352,519 323,262
Surplus for the year 93,590 29,257
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At 31 August 2024 446,109 352,519
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10. Commitments under operating leases

At the balance sheet date the charity had future minimum lease commitments under non-cancellable operating leases:

2024 2023
£ £
No later than one year 9,901 9,901
Later than one year and not later than five years 16,426 26,327
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26,327 36,228
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Operating lease payments of £9,901 (2023 - £9,901) are recognised as an expense during the year.

11. Related party transactions

There have been no related party transactions during the year that require disclosure.

12. Reconciliation of net movement in funds to net cash flow from operating activities

2024 2023
£ £
Net movement in funds 93,590 29,257
Depreciation charged 3,511 3,511
Interest received (8,097) (3,322)
(Increase) decrease in stocks (89) 154
(Increase) decrease in debtors 4,339 (10,095)
Increase (decrease) in creditors 11,107 6,730
––––––– ––––––
Net cash flow from operating activities 104,361 26,235
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