TREASURER’S REPORT & NOTES TO THE ACCOUNTS
Accounts are presented as at 30[th] April 2025 including previous year’s accounts for comparison.
SUMMARY
We budgeted to make a loss on our main production, My Fair Lady, having taken on show licensing costs for the first time in several years, and making best estimates for the expected income and expenditure. Specifically, we were exposed to the more than usual uncertainty on our income due to the risk of losing audience by moving the production from Woking to Walton. In the event, the overall loss on My Fair Lady was less than expected but this was well covered by our activities during the rest of the year. The successful Summer Variety Show saw a good surplus; we secured substantial grant funding and benefiting from a disbursement from the wind-up of Woking Drama Association. Overall, we enter the coming year in a strong financial position.
NOTE: The Accounts are prepared on an accrual basis whereby all transactions relating to the activities in the year are included even if actual settlement is delayed until the following year. The accounts presented have been successfully reconciled to the cash balances held in the society’s bank accounts.
OVERALL INCOME & EXPENDITURE - This year’s report introduces a new presentation providing a clear overview of income, expenditure, and surplus/deficit, highlighting the financial movement throughout the year.
BALANCE SHEET – A summary of our Assets and Liabilities, now including the retained gifts and bar stock showing a complete reflection of available resources.
NOTE: The £2,000 D’Oyly Carte Grant has been transferred to 2024-25, better reflecting the donor’s intent for its use in supporting the main production for this financial year.
SOCIAL ACCOUNT - This section covers non-performance events such as Tea Parties and the Christmas meal, both of which generated an overall surplus.
CONCERTS ACCOUNT – covers concerts and events. As well as the income from the Knaphill Show Tombola where the prizes were donations made by members, the overall surplus achieved from the Summer Show highlights the importance of obtaining income from Audience Raffle and Bar sales.
GENERAL ACCOUNT - Covers grants, donations, and operational costs. A substantial income boost was achieved through grants, donations, and the WDA wind-up disbursement. Increased use of SumUp for payments from members and audiences has streamlined transactions but BACS payments still available. The discounted purchase of a new SumUp machine is reflected in the Bank Charges expenditure.
PRODUCTION ACCOUNT - Covers the year’s main show. Financial comparisons between productions each year are remain challenging due to differences in costs associated with the different shows and venue - including performance licenses, costumes, sound, scenery, and music hire.
Key highlights:
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A significant boost from running our own Audience Bar at The Cecil Hepworth Playhouse
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Increased ticket sales for My Fair Lady compared to Gondoliers, despite lower ticket prices
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A notable reduction in ticket-related expenses after switching from ATG to Ticket Source
NOTE: Ticket sales are now reported as Gross figures, ensuring transparency. The £569 in booking fees charged to purchasers in 2023-24 has been incorporated into both income and ticketing expenses, maintaining a neutral impact on the overall deficit for Gondoliers.
The Group’s banker is CAFBank Ltd, West Malling, Kent
The Group is a Registered Charity, Registration No 1047524
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Knaphill & St Johns Operatic Group
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| Registered Charity no. | Registered Charity no. | Registered Charity no. | Registered Charity no. | 1047524 | 1047524 | 1047524 | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Balance Sheet | |||||||||||||
| as at30th April 2025 | |||||||||||||
| 2023-24 | 2024-25 | ||||||||||||
| : | £ | £ | |||||||||||
| Current Assets: | |||||||||||||
| CAFBank -Cash | 6,422.89 | 17,795.44 | |||||||||||
| CAFBank -Gold Debtor (ATG Settlement) |
2,172.85 8,030.09 |
2,224.83 | |||||||||||
| Deferred Income (D'OylyCarte | Carte Grant forfollowing | following year) | -2,000.00 | ||||||||||
| Creditor (ScoutHut | Hire | MFL Rehearsal) | -115.50 | ||||||||||
| 2025SummerShowAdvertising Leaflet(paid | (paid in 24-25) | 33.19 | |||||||||||
| Cost ofBar& Gift Stock | Retained | 81.81 | |||||||||||
| Total NETAssets | 14,625.83 eee |
20,019.77 enna |
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| Represented by: | |||||||||||||
| Accumulated Fund | |||||||||||||
| Surplus/deficiton Concerts | -30.00 | 1,045.35 | |||||||||||
| Surplus/deficit on Social Surplus/deficit on General |
305.50 2,001.15 |
133.13 5,664.04 |
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| Surplus/deficit on Production | -1,021.16 | ~1,448.58 | |||||||||||
| Surplus/deficit for theyear | 1:255.49 | 5,393.94 | |||||||||||
| Balance broughtforward | at | 1st May | 13,370.34 | 14,625.83 | |||||||||
| Balance Carried forward | at | 30th April | 14,625.83 | 20,019.77 | |||||||||
| TOTAL | Income& Expenditure | ||||||||||||
| foryear | year ending 30th April | ||||||||||||
| 2023-24 | 2024-25 | ||||||||||||
| = | £ | ||||||||||||
| Total Income | 20,367.58 | 26,937.48 | |||||||||||
| Total Expenditure | -19,112.09 | -21,543.54 | |||||||||||
| Surplus/Deficit | 1,255.49 | 5,393.94 | |||||||||||
| CONCERTS | Account Income & | Expenditure | |||||||||||
| foryear | yearending 30th | April | |||||||||||
| 2023-24 | 2024-25 | ||||||||||||
| Concerts Income | ze 0.00 |
ts 1,972.95 |
|||||||||||
| Concerts Expenditure | -30.00 | -927.60 | |||||||||||
| Surplus/Deficit | -30.00 | 1,045.35 | |||||||||||
| SOCIAL Account Income& | & Expenditure | ||||||||||||
| foryear | yearending 30th | April | |||||||||||
| . | 2023-24 | 2024-25 | |||||||||||
| £ | £ | ||||||||||||
| Social Income | 1,670.00 | 1,472.00 | |||||||||||
| Social Expenditure | -1,364.50 | -1,338.87 | |||||||||||
| Surplus/Deficit | “305.50, | ~133.13 | |||||||||||
| GENERALAccount Income & | Expenditure | ||||||||||||
| for | yearending 30th | April | |||||||||||
| 2023-24 | 2024-25 | ||||||||||||
| £ | & | ||||||||||||
| General Income | 3,008.47 | 6,554.46 | |||||||||||
| General Expenditure | -1,007.32 | -890.42 | |||||||||||
| Surplus/Deficit | 2,001.15 eS |
5,664.04 ee |
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| NOTE:We aregrateful | to | have received the following donations | included in General | Account | |||||||||
| Income | |||||||||||||
| Donation -WDAWind-updisbursement | disbursement | 1,251.21 | |||||||||||
| Grant -HR TaylorCharitable Trust Grant - D'OylyCarte Charitable Trust |
2,000.00 | 2,000.00 2,000.00 |
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| PRODUCTION Income& | Expenditure | ||||||||||||
| foryear | yearending 30th April | ||||||||||||
| 2023-24 | 2024-25 | ||||||||||||
| £ | = | ||||||||||||
| Production Income | 14,258.11 | 16,938.07 | |||||||||||
| Production Expenditure | -15,279.27 | -18,386.65 | |||||||||||
| Surplus/Deficit | -1,021.16 —= |
-1,448.58 ——— |
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| Approved: /p A | + | ||||||||||||
| Chairman: | Mark Lewis | ||||||||||||
| — | he | ||||||||||||
| Treagurer: David, | S | ||||||||||||
| 7% | - | ||||||||||||
| ndependent&xaminer:MattLawson |
* CHARITY COMMISSION FOR ENGLAND AND WALES
. Independent examiner's report on the accounts
Section A
Independent Examiner’s Report
Report to the trustees/ | -°?"'y Se ; members of | Knaphill & St John’s Operatic Group (KASJOG) On accounts for the year | 30" April 2025 Charity no | 1047524 ended (if any) Set out on pages | (Attached 1-page accounts summary)
- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 04 / 2025.
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention fotherthanthatdisclosedbelow} in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
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Name: | / ATTHE LAWS 2/V
qualification(s)Relevant professionalor body |;A AT eeeeigion¢e, - lerel 2
(if any):
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Address: | Flak 1 Cedar Cottagea ji
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IER
1
October 2018
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Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to None disclose.
IER
2
October 2018