NEEDINGWORTH VILLAGE HALL TRUST ANNUAL REPORT
Needlngworth Vlllage Hall Reglstered Charlty No. 1047395
May 2024 to May 2025
Names of Trustees
Debbie Williams
Adrian Dobbyne
Mark Heb8rt
lan Madden
Meena Biczysko
Margaret Fountsin
Roy Fountain
Jane Banks
Helen Peryman
Chair
Vice Chair
Secretary
Treasurpr
Bookings Secretary
Caretsker
Governance
Needingworth Village Hall was established as a charity by a Trust Deed. The building is owned by the
Needingworth Parish Council and is currently leased to the Needingworth Village Hall Trust on a 25-year
lease from 2015. The lease is a full repairing lease which means that, with a nominal rent payable, th8
Village Hall Man8gement Committee is responsible for keeping th8 buildlng in good state of repair.
Appolntment of Trustees
11 Trustees can be elected at the Annual General Meeting held in May each year. The Trustees form
the Management Commlttee of the Village Hall.
Pollcles and Proceduros
To guide the Management Committee in exercising its duty of care to members, employees and users of
the hall, the following policy statements have been adopted. Copies of these policies are available on
our website.
Complaints Policy
Conflicts of Interests Policy
Environmental and Energy Efficiency Policy
Equal Opportunities Policy
Financial Policy and Procedures
Health & Safety Pollcy
Hiring Policy
Lone Working Policy
Noisg Policy
Reserves Policy
Risk Assessment and Fire Safety Policy
Safeguarding Policy
Volunteering Policy
Hiring Agreement
Use of the Village Hall is subject to a Hiring Agreement which rnust be signed by the hirer when booking.
The hiring agreement sets out the wnditions of hire and identifies the respective responsibilities of each
party to the agreement.
Licences
Page I

The hall has a Premises Licence including an alcohol licence and is registered with the local authority for
small society lotteries. The hall is licensed by the Performing Right Society for live and recorded music
provided the music by performers l users have their independent li￿nse to play music.
Insurance
The Village Hall is insured with respect to property damage and rebuilding costs (buildings insurance) for
up to £2.5 million. It is insufftd with the same company with respect to Contents (up to £10,000), Public
Liability (£5,000,000), Ernployers, Liability (£10,000,000) and Legal Assistance.
The Management Committee recognises that it is under a legal obligation to protect the building, its
users and employees through adequate and appropriate in8urance.
Bulldlng Issues
A building condition survey was last undertak8n in 2015.
Annual portable electrlcal appliances testing is next booked for May 2025.
Our mains electrical installation is checked by a qualified engineer every 5 years, it was last
checked in 2022123.
Firefighting appliances are inspected annually under contract with the supplier.
Landlord's Inspection from Parish Council
Volunteers from the Committee carry out other regular maintenance checks {e.g. first aid kit).
Objectlves of the Charlty
Provision of a village hall for the benefit of the inhabitants of the Parish of Holywell-cum-
Needingworth without distinction of sex, sexual orientation, age, disability, nationality, race,
political, religious or other opinions
Use of the Village Hall for me8tlngs, lectures and classes or other forms of recreation and
leisure time occupation in the interests of social welfare and improving the social conditions
of the life of the inhabitants
The Trustees consider these objectives to be consistent with Charity Commission guidance
and align with our governing document on providing for the hall for public benefit. These
objectives have been pursued in the activib'es of the charity this year.
Principal Actlvltlos In pur8uIt of ObJectlve8
The Hall is in use most days of the week for a variety of activities including Cubs, Scouts,
Brownies, Chatters, Gardening Club, Keep Fit, Yoga, Indoor Bowls, Theatre groups, etc.
The Hall is available for hire for private functions including children's parties, social functions
and occasional fund-raising events.
Fundlng Strategy
It is the strategy of the Trustees to manage the revenue budget on a self-financing basis. The hiring
charges paid by users of the hall are set to achieve this.
In 2024, hiring of the hall brought in receipts of circa £24,000, of which £20,000 was from regular
bookings. Income totalled circa£34,000. NFEST was not held in 2024 but will be back in 2025.
Volunteers
Volunteers were engaged for some maintenance tasks, running the bar and managing 8vents.
2024125 Achievements
page 2

The Trustees work hard to make the hall attractive to potential users and measure their success by the
range of users and the ha11 occupancy. This last year we have had a good set of regular bookings. in
addition to special events like our Quiz Night and functions hosted by clubs and socielies in the village
(8.g. Bowls Club Race Night, Tennis Club Quiz). Achievements to note are:
Elected a new Treasurer and a new 8ookings Secretary and a new Trustee. This was significant
after a period of resignations and unrest in 2023.
Adopted Ticketsource and contadless payments.
Achieved Microsoft charity status and are now using Microsoft 365 to work rnore collaboratively.
Relaunched NFEST, by building up a new cornmittee of talented and enthusiastic volunteers.
Refurbished the Gents Toilets, replaced the Main Hall Fire Doors, repaired leaks in the flat roof,
redecoratsd the lobby and laid new corridor flooring and carried out general maintenance.
Listened to our hirers, who do not wish the main hall to be reduced in size and offered an
architect designed alternative, which provides a facility and revenue stream for the Tennis Club.
R8servo5 Policy
The charity had £93,760 in the bank at the year end.
Current Account
D8POSit Account
£15,922
£77,838
Cash wa5 kept available for unforaseen expendlture in relation to bullding maintenance or urgent
fumiture or equipment ￿plaCernent. It was the Trustees, intention to work towards maintaining
unrestricted reserves that were equivalent to 3 months operating costs and held a Reserves AcGount of
£9,000.
The TTU8tees are responsible for the maintenance of the village hall and from time to time this involves
major works in excess of cash reserves held. On identifying such major works, fundraising is undertaken
with the object of meeting the costs in full (i.e. without needing a loan). Such funds are restricted. At the
end of the year, there were restricted reserve funds of £75,000 in hand, which were to be used for:
Roof Repairs
Hall Extension
Solar Panels
£15,000
£30,000
£30,000
The trustses declare that Ihey have approved the trusteès, report above.
Slgned on behalf of the charlty's trustees
Signature (s)
Full narne (s)￿. ￿. WI LUlAinS
Position a
Date l É $$2
Independent examlnatlon of the accounts
Whilst our income is below the ir)come threshold above which an independent examination of the
accounts is required by the Charity Commission, the Trustees believe it is good practi￿ to have such an
examination each year.
We will now present the independent examinerfs report to the trustees and members of Needingworth
Village Hall for the year ended 31 December 2024 by John C Lyon.
Page 3

ACCOUPtrs FOR THE y￿￿.
1st January 2024 to 31st 2024
Incorne
nd
count
2024
Income
24.034.75
449.30
24.211.75
1.907.00
9,297.94
16,174.43
6.291.00
507.53
2.993.39
159.60
2a4.(KJ
81.746.64
FestNal Bar takings
Bar Takwws
8ank Interest received
Parish Coun(il - Eleclrlcly Ltsage
BowAs Club . w*r rates
MiscellaneixJ8
5.5(KJ.60
1.941.96
1.784.30
2￿.87
126.31
34,094.09
112.4
.122.￿2
.358.41
375.
8.865.25
12.247.98
274.44
Elecir
HDC Rates
E 11
388.08
489.34
9,700.26
9.664.84
620.00
0.00
Cleaning materials
Llar purchases
Fund Raisiw - festival
Fund faisffw. other eve
Refund cheque recaved sn err¢x
561.45
2.364.63
450.LX)
29.00
Ml$¢¢llaneous
Lease . Parish C￿1
Refu8e collect
Water rates
Annual InsuraKe
Admin & StatI￿ery
Licences and Subsctiptions
PRS Music fee
Web hosts'ry & Miuosoft
411.58
425.40
240.18
491.28
91100
128.86
245.00
424.26
1,131.33
2.307.50
227.52
736.31
1.039.91
271.25
240.00
349.55
76.79
341.
Maintsn•ncdRgpalrs
310.46
312.43
324 56
381.39
5,083.63
4￿.00
125.ijo
413.48
186.91
295.18
4.742.64
41.615.13
291.56
202.64
80.00
Plumtsng services
Gutter and r￿f repaws
Wsndows I Curtains cleaned
PaintirKJ & materials
Electh'¢al maintenance
420.00
621.44
270.00
48.483.56
SurpluslLoss for year
-7,521.04
13.263.OB

NEEDINGWORTH VI
ACCOUNTS FOR THE YEAR:
1st January 2024 to 31st December 2024
31.112024
31.11x123
Assets
Cash at Bank
Current accounts
15,922.14
77.838. 10
25,012.71
75,896. 14
93.760.24
400.00
885.48
919.50
2.411.35
98,376.57
Cash in hand (8ar Float)
100.908.85
400.00
631.06
1,839.75
2.297.18
1(￿.076.84
Debtors - Letts'ng fees to come
Bai Stock
Llabll
Electricity. Scottish Power
Daisy Telephone and Wifi
Graone Ki
Lettings P￿paYments pd in advance
Letting Fees pd in athiance
TOTAL ASSETS
-1,332.44
45.96
-1,374.64
-32.99
-175.00
-325.00
96,823.17
104,344.21
Balance brought foThYarO
Surplus (Loss) for the year
104.344.21
-7.521.04
91,081.13
13,283.08
BALANCE CARRIED FORWARD
96.823.17
104,344.21
Chaimian
Treasurer

Needingworth Willage Hall Trust
Independent Examinefs Repcyt on the Aecounts
I report on the accounls of Needir¥Jworth Village Hall Trust for the year erthd 31 December
2024 set out on pages 1 and 2.
Respectlve responsibllioes of the Trustees and Examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider
that the audit requirement of section 43 (2) of the Charities Act 1993 (the Act) does not apply. It
is my reSpOr￿1b&lity to state basis of procedures specified in the General Directions given by
the Charity Commissioners urxler section 43 {7) (b) of the Act, whether particular matters have
ome to my attention.
Basis of Independent Examinerfs Report
My examination was camed out in accordance with the General Directions given by the Charrty
Commissioners. An examination indudes a revie￿ of Ihe accounting records kept by Ihe charity
and a comparison of the accounts presented wrth those records. It also includes consideration of
any unusual rtems or disclosures in the accounts, and seekirvJ explanations from you as trustees
conceming any such matters. The procedures undertaken do not provide all ts evidence that
would be required in an audit, and consequently I do not express an audit opinion on the view
given by the accounts.
Independent Examlner's Statement
In connection wilh my examination. no matter has come lo my attentr'on (other than disclosed
overleaf "):
which gives me reasonable cause to believe that in any material respect the
requirements
io keep accounting records in accordance with sedion 41 of the Act: and
to prepare accounts which accord with the accounting records and lo comply with
the accounting requirements of the Acl have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper
urKlerslanding of the accounts to be reached.
Please de￿e the words in brxkets rf they do not appty.
Signed..
John C Lyon
Protssional qualfficatr'on.... .
..John.C..L>'on.............................................
1111111in&df41. L-inib% PE?7 iAF

NEEDINGWORTH VILLAGE HALL TRUST
ACCOUNTS FOR THE YEAR ENDING 31 DECEIABER 2024
I have examined the annexed income and expenditure account for the year ended 31 December
2024 and the balance sheet at that date. together with the books, accounts and vouchers of the
Needingworth Village Hall Fund and certrfy them to be correct in accordance therewith and with the
information and explanations supplied to me.
JCLyon
Norfolk House, 4 Station Road, St Ives, Cambs. PE27 SAF
l Madden
Treasurer
D Williams
Chair