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2023-03-31-accounts

Southend Vineyard

Report and Accounts Year ended 31 March 2023

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

SOUTHEND VINEYARD

COMPANY INFORMATION

FOR THE YEAR ENDED 31 MARCH 2023

Trustees Andrew Vincett (resigned 25 November 2022) Grant Gooding (resigned 24 November 2023) Joao Mazive Nichola Williamson David Argent Roderick Harvey (appointed 25 November 2022) James Charles Dunlop (appointed 31 January 2023) Company Secretary Catherine Wakeling Key Staff Andrew Vincett (until January 2023) Samantha Vincett (until January 2023) Roderick Harvey (from November 2022) Claire Norman Issac Messinger (from October 2023) Governing Document Memorandum and Articles of Association amended November 2011 Company Registration Number 03060009 Charity Registration Number 1047393 Registered Office and Principal Address The Vineyard Centre 6 Warrior Square Southend on Sea Essex SS1 2JE Independent Examiner Sarah Crispin ACA Stewardship 1 Lamb's Passage London EC1Y 8AB Bankers CAF Bank Ltd Lloyds TSB

Contents Page
Company Information 1
Trustees' Annual Report 2-6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Accounts 10-19
Detailed SOFA with comparatives 20

1

SOUTHEND VINEYARD

Report of the Trustees for the year ended 31 March 2023

The Trustees have pleasure in presenting their report and the financial statements of the charity for the year ended 31[st] March 2023.

Structure, Governance and Management

Southend Vineyard is a company limited by guarantee, incorporated on 23 May 1995. It is registered with the Charity Commission. The company was established under its Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Appointment and Induction of Trustees

Trustees are appointed at Annual General Meetings, as set out in the Articles of Association, which provide for a minimum of three trustees. The Trustees are directors of the company. The Trustees are also responsible for the appointment of new members at the recommendation of the Senior Pastor.

New trustees undergo an induction to brief them on their legal obligations under charity and company law, the content of the Articles of Association and the decision-making processes and the recent performance of the charity. They meet key employees and the other trustees.

Risk Assessment Policy

The Risk Assessment and Health and Safety policy is overseen by a designated trustee who reports back to Trustees’ meetings with appropriate recommendations. At the end of the 2022/2023 year the trustee undertaking this role was Nicky Williamson.

Organisational Policy

The Trustees meet a minimum of four times a year. Sub-committees are formed as and when required. The Senior Pastor manages the day-to-day operations of the charity. To facilitate effective operations the Senior Pastor has delegated authority within the terms of delegation approved by the Trustees for operational matters including finance, employment and the production of policies to achieve the objectives and activities of the charity.

Organisation

  1. Southend Vineyard is associated to Vineyard Churches UK and Ireland (VCUKI).

  2. a. The association provides pastoral care for the Senior Pastors and family, and an external reference concerning church affairs and doctrine.

  3. b. Southend Vineyard gives 5% of its annual income to Vineyard Churches UK and Ireland for the furtherance of the gospel and necessary movement administrative costs.

  4. c. The Senior Pastors receive oversight from experienced Vineyard pastors, for advice, pastoral support and care.

  5. Southend Vineyard has a three-fold leadership structure, with some overlap between the different areas, under the overall direction of the Senior Pastor and Pastoral Staff. Each area has distinct responsibilities in order to take adequate care of each church member and produce ongoing outward ministry.

  6. The overall vision and direction for the church is set by the Senior Pastor: Roderick Harvey, with reference to the Pastoral Staff Team and Leadership Team.

2

SOUTHEND VINEYARD

Report of the Trustees for the year ended 31 March 2023

  1. The Leadership Team structure and responsibilities are as follows:

  2. a. Trustees/Directors

    • i. The Directors are responsible for the legal and financial management of the charity; for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In preparing the financial statements the Directors are required to select suitable accounting policies and apply them consistently; make judgements that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in existence.

    • ii. To advise the Senior Pastors on staffing, salaries and employment issues.

    • iii. To manage the legal responsibilities of the company.

  3. b. Small Group Leaders

    • i. To provide one to one pastoral care for church members.

    • ii. To help teach and train church members in the Christian religion.

  4. c. Co-ordinators - To manage the ministry areas of the church, including

    • i. Children's work

    • ii. Prison visiting

    • iii. Care for the poor

    • iv. Worship

    • v. Youth work

5. Salaried staff – The year started with the following salaried staff:

Objectives and Activities

The principal activity of the charity is to preach the Gospel of the Lord Jesus Christ, to build up the faith of Christian believers, to train Christian workers, to start new churches, to promote Christian education, to advance the Christian religion, to give relief of suffering to the poor and to aid social cohesion in our local community.

Review of activities and achievements

The new Senior Pastor (Rod Harvey) started in September 2022, with a five month overlap with the existing Senior Pastors (Andy and Sam Vincett) who retired at the end of January 2023. This transition was helpful and worked well, enabling a good continuity to occur within the church. Sunday services continued meeting every week at Prince Avenue school. Some small groups met face to face, while others continued online. We ran a six-week Easter course at Easter time, using the charity shop for outreach. The prison ministry started again, taking services once a month at Chelmsford Prison. The outreach to the town’s sex workers continued through the year with a drop-in at the offices. Links with the Spanish and Portuguese (Iberian) Vineyard churches continued.

3

SOUTHEND VINEYARD

Report of the Trustees for the year ended 31 March 2023

The Storehouse outreach continued its much needed work, giving out food bags and providing a safe, calm, supportive environment in the community cafe. The number of people using the Storehouse has continued to increase slowly and steadily. The Better Start team continued to attend Wednesday’s Family Storehouse with their Stay and Play sessions for pre-school children. Detecting signs of modern-day slavery training was carried out in May with staff and volunteers at the Storehouse due to awareness of service users possibly being involved.

The charity shop continued trading, but only opening for 16 hours a week due to reduced numbers of volunteers. The Restore project provided support and skill development for several service users. Due to the increase in costs, lack of funding and unsuitability of the premises, however, this project closed during March and April 2023 when a vast amount of furniture was distributed.

A variety of events occurred through the year. These included twelve leaders going to Vineyard Churches National Leaders Gathering (VLG) in April 2022. We had an annual celebration of Compassion UK, where as a church we sponsored a further three children. A celebration of the Queen’s platinum jubilee was held in June, then baptisms at the beach in July. Young people attended the Dreaming the Impossible event in Nottingham and a successful picnic in Priory Park in August introduced the church to new people.

Morning Light actively assisted a large number of families during the year, including refugees and asylum seekers. Some received financial help to buy food and medical items and used the Storehouse and Charity shop for food and clothing. Practical help was given in the form of befriending, linking people into a community, sourcing furniture and electrical goods, constructing and repairing household items, supplying school items and helping people travel. Being part of that culture gave opportunities to both be the gospel and talk about the gospel.

Volunteers

It is the belief of Southend Vineyard that all members are called to participate in the work and service of the God, all of whom are highly valued. Whilst the church employed ten staff, covering eleven posts at the beginning of the financial year, it is the work of every member of the church, whether employed or not, that will make the difference in the church achieving its mission. This is done in ‘being salt and light’ amongst the people they interact with every day, by praying, visiting the sick and others in need, in being involved in training others, in public teaching and worship, and in administration. The financial resources of the church are largely given by the members and their private assets and used in the work of the church. Much of this work is done privately, without recognition, and the hours and value of that time cannot be quantified.

Public Benefit

In planning the activities of the charity, the Trustees have given consideration to the guidance on public benefit issued by the Charity Commission in particular to ensure that:

Plans for 2023/2024

With the new Senior Pastor in post, we will be evaluating the activities and aims of Southend Vineyard, listening to where God is leading us a church. It is essential to build the leadership team and identify and equip people to expand the work.

It is planned to develop the youth leadership team and provide regular activities and meetings to support, nurture and equip young people, both in the week and on Sundays.

There is an ongoing desire to be able to have our own premises for our Sunday meetings in a more central location in Southend due to the large number of people we work with there.

4

SOUTHEND VINEYARD

Report of the Trustees for the year ended 31 March 2023

We will continue to develop the Storehouse and Family Storehouse and their roles in the community, expanding our partnerships with other organisations both in Southend and wider afield.

Financial Review

Total income for the year was £362,283, an increase of £48,606 from £313,677 in the previous year. Expenditure has also increased from the prior year to £421,934 (2022: £373,270).

The charity is dependent on the voluntary donations of church members and recovered income tax. In addition, the following grants and donations were received:

Grants

SAVS grant (community investment board) of £23,595 awarded over three years, with £7,865 for year one (April 2022- March 2023) received on 3 May 2022.

Lottery Funding of £90,000 was received.

Donations over £500

£3,000 from The Lockett Trust for the Storehouse. £500 for the Storehouse from Eastwoodbury lodge freemasons. £500 for the Storehouse from MCF freemasons.

£500 for the Storehouse from Skipton Building Society.

We received unrestricted donations of £6,000 from church members where each individual gift was at least £500.

Southend Vineyard is grateful to all the organisations and individuals who support Southend Vineyard’s work.

The church supports a Christian worker with Iris Global in Mozambique. During the year, £13,335 was donated by church members in regular support (plus Gift Aid) and £10,900 was given for a house building project. £500 was contributed towards the cost of a visa.

Building Fund

Southend Vineyard aims to purchase a building when suitable premises can be identified and to that end maintains a building fund. At the end of March, the restricted building fund held £91,191, with a further designated fund of £52,154.

Reserves Policy

Southend Vineyard’s Reserve Policy sets the level of reserves to be held as:

This level of reserves is designed to provide an orderly reduction in activity should income decline for any reason.

Southend Vineyard currently holds a large cash reserve, £278,897 of general funds cash at year end, which was generated by the sale of former premises. The reserve is in excess of the level set above and is being maintained to assist with the purchase of new premises, when somewhere suitable is identified.

5

SOUTHEND VINEYARD

Report of the Trustees for the year ended 31 March 2023

Investment Policy

Under the Articles of Association, the charity has the power to make any investments which the trustees see fit.

Independent Examiner

A resolution will be proposed at the Annual General Meeting that Sarah Crispin of Stewardship be appointed the Independent Examiner to Southend Vineyard for the ensuing year.

Trustees’ Responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year.

In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the company and enables them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approval

This report, which has been prepared in accordance with the provisions of the Companies Act 2006 relating to small companies, was approved by the Trustees and signed on their behalf by:

James Dunlop

Date: 19 December 2023

James Dunlop (Chairman)

6

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

SOUTHEND VINEYARD ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023 on pages 8 to 20 following, which have been prepared on the basis of the accounting policies set out on pages 10 to 11.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sarah Crispin

Sarah Crispin ACA Institute of Chartered Accountants in England and Wales

Stewardship 1 Lamb's Passage London EC1Y 8AB

Date: 19 December 2023

7

SOUTHEND VINEYARD

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Note
INCOME AND ENDOWMENTS FROM:
Donations
3
Charitable activities
4
Investments
5
Other income
6
Total income and endowments
EXPENDITURE ON:
Charitable activities
7
Raising funds
8
Total expenditure
Net income/(expenditure)
Transfers between funds
17
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
17		 Unrestricted
Funds
£
103,911
21,471
1,539
10,129
137,050
145,017
-
145,017
(7,967)
-
(7,967)
476,499
468,532		 Restricted
Funds
£
225,098
-
-
137
225,235
276,917
-
276,917
(51,682)
-
(51,682)
181,623
129,941		 Total
Funds
2023
£
329,008
21,471
1,539
10,266
362,284
421,934
-
421,934
(59,649)
-
(59,649)
658,122
598,473		 Total
Funds
2022
£
291,422
21,897
359
-
313,677
372,270
1,000
373,270
(59,593)
-
(59,593)
717,715
658,121

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing operations.

The statement of financial activities also complies with the requirements for an income and expenditure account required by the Companies Act 2006.

The notes on page 10-19 form part of these accounts.

8

SOUTHEND VINEYARD

BALANCE SHEET

AS AT 31 MARCH 2023

Note
FIXED ASSETS
Tangible assets
10
Social investments
11
CURRENT ASSETS
Stock
12
Debtors
13
Cash at bank and in hand
14
CREDITORS: Amounts falling
due within one year
15
Net current assets / (liabilities)
Total assets less current liabilities
TOTAL NET ASSETS
FUND BALANCES
17
Unrestricted Funds
General funds
Designated funds
Restricted Funds		 Unrestricted
Funds
£
176,310
14,400
190,710
-
1,796
278,896
280,692
(2,869)
277,822
468,532
468,532
394,803
73,729
468,532
-
468,532		 Restricted
Funds
£
-
-
-
1,192
-
128,749
129,941
-
129,941
129,941
129,941
-
-
-
129,941
129,941		 Total
Funds
2023
£
176,310
14,400
190,710
1,192
1,796
407,645
410,632
(2,869)
407,763
598,473
598,473
394,803
73,729
468,532
129,941
598,473		 Total
Funds
2022
£
181,768
15,660
197,428
1,218
6,446
461,864
469,528
(8,836)
460,693
658,121
658,121
412,250
64,249
476,499
181,622
658,121

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006 however, in accordance with Section 145 of the Charities Act 2011, the accounts have been examined by an independent examiner and their report has been included in these financial statements.

The directors (who are the charitable company's trustees for the purposes of charity law) acknowledge their responsibilities

The financial statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the Board of Directors and were signed on its behalf by:

James Dunlop

Date: 19 December 2023

James Dunlop (Chair)

The notes on page 10-19 form part of these accounts.

Company number: 03060009

Charity number: 1047393

9

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

1 Statutory Information

The charity is a charitable company limited by guarantee and is incorporated in the United Kingdom. The company's registered number and registered office address can be found on the Company Information page.

2 Accounting Policies

These financial statements are prepared on a going concern basis, under the historical cost convention as modified by the revaluation of certain assets, which are measured at fair value through the Statement of Financial Activities.

These financial statements have been prepared in accordance with the "Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ("the Charities SORP"), with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland ("FRS 102"), with the Companies Act 2006 and with the Charities Act 2011. The charity meets the definition of a public benefit entity as set out in FRS 102.

The principles adopted in the preparation of the financial statements are set out below.

a) Going concern

The trustees (who are the charitable company's directors for the purposes of company law) have assessed whether the use of the going concern basis is appropriate and have considered possible events or conditions that might cast significant doubt on the ability of the charity to continue as a going concern. The trustees have made this assessment for a period of at least one year from the date of approval of the financial statements. In particular the trustees have considered the charity's forecasts and projections and the possible implications should projected income and / or expenditure vary unexpectedly. The trustees have concluded that there is a reasonable expectation that the charity has adequate resources to continue to operate for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.

b) Income

Income including investment income is recognised in the period in which the charity becomes entitled to receipt, the amount receivable can be measured with reasonable certainty, and receipt is probable. For the most part, income is generally recognised when it is received. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Income from donations includes:

The charity relies on volunteers to carry out many of its activities. However, in accordance with the SORP, the value of these services has not been included in these financial statements as they cannot be reliably measured.

When donated goods, services and facilities are distributed or consumed, an expense in respect of those items is included in the Statement of Financial Activities. At the year end any goods that have not been distributed or consumed are recognised as stock; donated fixed assets are capitalised.

Income from charitable activities represents income receivable from goods, services and facilities supplied in furtherance of the charity's charitable objects. It includes income from the charity shop, rental of premises and church events and activities.

Investment income represents income generated by the charity's assets and includes income from bank interest.

Other income comprises other ad hoc income including sale of fixed assets and insurance claims.

c) Expenditure

Expenditure, including irrecoverable VAT, is recognised when it is incurred or, if earlier, when a legal or constructive obligation for a payment arises provided that it is probable that settlement will be required and the amount of the obligation can be measured reliably.

The charity makes grants to other institutions and individuals to further its charitable objectives. Grants payable are recognised as constructive obligations arise, which is generally when the charity expresses a commitment to the recipient that can be measured reliably and then only to the extent that any conditions associated with the grant are outside of the control of the charity.

10

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

2 Accounting Policies (continued)

Expenditure on raising funds comprises the costs incurred on a bid writer to apply for grant funding for Storehouse projects.

Governance costs, which are included in expenditure on charitable activities but are identified separately in the notes to the accounts, includes costs associated with the independent examination of the financial statements, compliance with constitutional and statutory requirements and any other expenditure incurred on the strategic management of the charity.

d) Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

e) Tangible fixed assets

Items purchased or donated for the charity's own use are capitalised when the cost of purchased items, or the fair value of donated items, is more than £2,000 and the item is expected to benefit the charity over more than one accounting period. Depreciation is charged on a straight line basis so as to write down the value of each asset to its estimated residual value (if any) over its expected useful economic life. To achieve this objective the following rates of depreciation are charged:

Freehold buildings Over 50 years after taking account of the building's residual value Leasehold improvements Over the lease term or, if shorter, expected useful life Equipment Over 3 to 7 years

The carrying values of tangible fixed assets are reviewed for impairment in periods when events or changes in circumstances indicate that the carrying value may not be recoverable.

f) Investments

Social investments are investments where the primary motive is to further the charity's objects, not to generate an investment return. Social investments comprise welfare and concessionary loans. These are initially recognised as the amount paid and thereafter the carrying value at every balance sheet date is adjusted for repayments, interest charges and provisions for impairment if the amount owed may not be fully recoverable.

Impairment losses and losses arising on the disposal of social investments are included in the Statement of Financial Activities under the heading 'Expenditure on charitable activities'. Gains arising on the disposal of social investments are included in the Statement of Financial Activities under the heading 'Other income'. All other gains and losses on investment assets are included in the Statement of Financial Activities under the heading 'Net gains / (losses) on investments'.

g) Stocks

Stocks of donated items held for distribution to beneficiaries are measured at fair value.

h) Pension scheme arrangements

The charity operates defined contribution pension schemes for its employees. Obligations for contributions to these schemes are recognised as an expense when the liability arises. The assets of these schemes are held separately from those of the charity in independently administered funds.

i) Taxation

The company is a registered charity; it has taken advantage of the various reliefs from taxation available to charities and no tax is payable on the charity's income.

j) Financial instruments

The charity's financial assets and financial liabilities all qualify as basic financial instruments, as defined by FRS102. Except for loans, creditors and debtors are measured at their expected settlement value (normally the amount of cash that the charity expects to pay or receive). The charity recognises liabilities for the principal of those loans that remains outstanding at the year end (i.e. the liabilities exclude any interest chargeable on the loans in future years).

k) Exemption from preparing a cashflow statement

The charity has taken advantage of an exemption conferred by the Charities SORP and has not prepared a cash flow statement.

l) Critical accounting estimates and areas of judgement

The trustees do not consider that there are any material sources of estimation or uncertainty at the balance sheet date that could result in a material adjustment to the carrying values of assets and liabilities in the next reporting period.

11

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

3 Donations

Donations of cash and similar
Donations in kind
Other grants receivable
Income tax recoverable
4
Income from charitable activities
Charity Shop
Church retreats and events
Restore sales
Room hire
5
Investment income
Bank interest
6
Other income
Gains on disposal of:
tangible fixed assets
Insurance claim
7
Charitable expenditure
a
Costs incurred directly on specific activities
Payroll (note 9)
Ministry costs
Other projects excluding salaries:
Charity shop
Storehouse
Vulnerable women's outreach
Donations in kind expensed
Grants payable (note 7c)		 2023
£
107,495
98,566
97,865
25,083
329,009
2023
£
20,385
(124)
-
1,210
21,471
2023
£
1,539
1,539
2023
£
137
10,129
10,266
2023
£
197,662
32,555
5,894
33,820
1,101
98,592
24,094
393,719		 2022
£
85,858
87,549
101,868
16,147
291,422
2022
£
19,529
1,705
162
500
21,897
2022
£
359
359
2022
£
-
-
-
2022
£
164,839
26,295
1,624
49,713
3,780
87,500
9,877
343,628

12

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

7 Charitable expenditure (cont.)

7
Charitable expenditure (cont.)
b
Costs incurred on support & administration
Governance costs
Independent examiner's fee
Other
Property costs
Depreciation
Administration
Total expenditure		 3,480
522
4,002
10,221
5,458
8,533
28,215
421,934		 3,120
803
3,923
10,389
7,617
6,713
28,642
372,270

Total expenditure

The fee payable to the independent examiner for preparing and examining the accounts was £3,480 (2023: £3,120); in addition the charity paid £1,286 (2023: £1,203) to Stewardship for payroll bureau and consultancy services.

c Grants payable

Grants payable
Grants for UK and overseas mission
Grants for the relief of poverty
The comparatives for the previous year are as follows:
Grants for UK and overseas mission
Grants for the relief of poverty
The charity's principal grants to institutions comprised:
Vineyard Churches UK&I
Grants to institutions for less than £1,000 each		 Institutions
£
5,623
311
5,934
Institutions
£
6,359
1,338
7,697		 Individuals
£
18,160
18,160
Individuals
£
2,180
2,180
2023
£
5,148
786
5,934		 2023
£
23,783
311
24,094
2022
£
8,539
1,338
9,877
2022
£
5,819
1,878
7,697

8 Cost of raising funds

Fundraising costs 2023
£
-
-		 2022
£
1,000
1,000

13

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

9 Analysis of staff costs, the cost of key management personnel and trustee remuneration and expenses

The average monthly number of employees during the year was 11.6 (2023: 10.5). Most of the charity's activities are carried out by volunteers.

No staff received salaries at a rate of more than £60,000 per annum.

The charity's key management comprise the trustees and the key staff named on the Company Information page. Total employment benefits payable to key management for the year were as follows:

Other
Employer
Wages &
employment
pension
salaries
benefits contributions
Trustees:
Andrew Vincett
17,675
-
2,053
Roderick Harvey
13,333
-
400
Nichola Williamson
22,000
-
660
Key management connected to trustees:
Samantha Vincett, spouse of Andrew Vincett
17,675
-
2,053
Other members of key management
8,009
-
-
following amounts were payable in the previous year:
Other
Employer
Wages &
employment
pension
salaries
benefits contributions
Trustees:
Andrew Vincett
21,285
-
2,463
Roger Newsham
1,601
-
41
Key management connected to trustees:
Samantha Vincett, spouse of Andrew Vincett
21,285
-
2,463
Other members of key management		 2023
£
19,728
13,733
22,660
19,728
8,009
83,858
2022
£
23,748
1,641
23,748
35,251
84,389

The following amounts were payable in the previous year:

Andrew Vincett & Roderick Harvey served as church leaders and Nichola Williamson served as Storehouse Manager. They each received the above payments for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.

10 Tangible fixed assets

Tangible fixed assets
Cost
At 1 April 2022
Additions
At 31 March 2023
Accumulated depreciation
At 1 April 2022
Charge for the year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Freehold
Property
£
272,923
-
272,923
91,154
5,458
85,696
187,227
181,768		 Fixtures,
fittings and
equipment
£
204,144
-
204,144
204,144
-
204,144
-
-		 Leasehold
Improvements
£
49,737
-
49,737
49,737
-
49,737
-
-		 Vehicles
£
16,190
-
16,190
16,190
-
14,031
2,159
-		 Total
2023
£
542,994
-
542,994
361,225
5,458
366,684
176,310
181,768

14

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

11 Social investments

al investments
Cost, less impairment, brought forward
Loans repaid in the year
Written off in the year
Cost, less impairment, carried forward
These loans are repayable as follows:
Within one year
After one year		 Welfare
loans
660
-
(660)
-
-
-
-		 Concessionary
loans
15,000
(600)
-
14,400
600
13,800
14,400		 2023
£
15,660
(600)
(660)
14,400
600
13,800
14,400		 2022
£
16,260
(600)
-
15,660
1,260
14,400
15,660

Social investments comprise:

a) a concessionary loan made to a charity to help it make a deposit on a building purchase. This loan is repayable by monthly instalments; it is unsecured and is interest free.

b) a number of small welfare and concessionary loans were made to individuals and charities to help meet certain needs. These loans were all interest free, unsecured and repayable over varying terms. The remaining amounts of 3 loans were written off during the year.

12 Stock

Donated goods for distribution to beneficiaries
13
Debtors: falling due within one year
Tax recoverable
Other debtors
14
Cash at Bank and in Hand
Cash at bank with immediate access
Notice deposits (with a term of three months or less)
Petty cash
15
Creditors: liabilities falling due within one year
Trade creditors
Taxation and social security
Accruals		 2023
£
1,192
1,192
2023
£
1,531
265
1,796
2023
£
214,703
190,428
2,513
407,645
2023
£
-
-
2,869
2,869		 2022
£
1,218
1,218
2022
£
6,446
-
6,446
2022
£
240,287
219,541
2,036
461,864
2022
£
3,960
150
4,726
8,836

15

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

16 Pension commitments

During the year employer’s pension contributions totalling £7,532 (2022: £6,547) were payable to defined contribution personal pension schemes. The charity's pension liability at the end of the year was £102 (2022: £164)

17 Funds

During the year the movements in the charity's funds were as follows:

Designated Funds
Designated - Building fund
Designated - Storehouse ELF
Designated Hardship Fund
Designated Van Fund
General Unrestricted Funds
Total Unrestricted Funds
Restricted Funds
a) Alzheimer's Collection Tin
b) Storehouse fund including
National Lottery funding
c) Storehouse Foodbags
d) Community Outreach Officer
e) Family Storehouse
f) Kids' Church
g) Restore
h) Offerings for Specific Causes
i) Overseas missionary partners
j) Vulnerable Women's Outreach
k) Building project
l) Morning Light
Aggregate of funds		 Opening
balance
2023
£
50,354
482
13,414
-
64,249
412,250
476,499
79
67,256
1,218
-
2,986
1,344
255
10
88
11,954
96,191
241
181,622
658,121		 Incoming
resources
2023
£
1,800
-
-
10,229
12,029
125,020
137,049
61
102,574
98,566
-
140
-
157
-
13,355
5,659
-
4,723
225,235
362,284		 Outgoing
resources
2023
£
-
(482)
(1,289)
(779)
(2,550)
(142,467)
(145,017)
(140)
(143,455)
(98,592)
-
(279)
(1,122)
(275)
(18,160)
(11,702)
-
(3,192)
(276,917)
(421,934)		 Transfers
in the year
2023
£
-
-
-
-
-
-
-
-
(4,847)
-
-
-
-
-
-
5,000
4,847
(5,000)
-
-
-		 Gains and
losses
2023
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Closing
balance
2023
£
52,154
-
12,125
9,450
73,729
394,803
468,532
-
21,528
1,192
-
2,846
223
137
10
283
10,758
91,191
1,771
129,941
598,473

The transfers referred to above were made for the following reasons:

To move Lottery Funding for Vulnerable Women's Outreach from the Storehouse Fund to the Vulnerable Women's Outreach a) fund so that expenditure could be tracked more easily.

From the Building project fund to the Overseas missionary partners fund in response to a request from the original donor due b) to a specific appeal by a mission partner for a building project overseas.

16

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

17 Funds (continued)

Analysis of net assets by fund

The assets and liabilities of the various funds were as follows:

General
Designated
funds
funds
£
£
Fixed assets
190,710
-
Stock
-
-
Debtors
1,796
-
Cash at bank and in hand
205,167
73,729
Creditors falling due within one year
(2,869)
-
394,803
73,729
In the previous year the movements in the charity's funds were as follows:
Opening
Incoming
Outgoing
Transfers
balance
resources
resources
in the year
2022
2022
2022
2022
£
£
£
£
Designated Funds
Designated - Building fund
46,687
3,667
-
-
Designated - Storehouse ELF
482
-
-
-
Designated Hardship Fund
13,914
-
(500)
-
61,082
3,667
(500)
-
General Unrestricted Funds
425,214
107,069
(124,735)
4,702
Total Unrestricted Funds
486,296
110,736
(125,235)
4,702
Restricted Funds
a) Alzheimer's Collection Tin
166
113
(200)
-
b) Storehouse fund including
National Lottery funding
109,309
118,374
(155,560)
(4,867)
c) Storehouse Foodbags
1,169
87,549
(87,500)
-
d) Community Outreach Officer
-
-
-
-
e) Family Storehouse
2,949
319
(282)
-
f) Kids' Church
1,286
120
(62)
-
g) Restore
13
242
-
h) Offerings for Specific Causes
10
-
-
i) Overseas missionary partners
33
2,370
(2,180)
(135)
j) Vulnerable Women's Outreach
11,654
-
-
300
k) Building project
104,691
(8,500)
-
-
l) Morning Light
137
2,493
(2,390)
-
231,417
203,081
(248,174)
(4,702)
Aggregate of funds
717,714
313,817
(373,409)
-
Unrestricted Funds		 Restricted
funds
£
-
1,192
-
128,749
-
129,941
Gains and
losses
2022
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2023
£
190,710
1,192
1,796
407,645
(2,869)
598,473
Closing
balance
2022
£
50,354
482
13,414
64,249
412,250
476,499
79
67,256
1,218
-
2,986
1,344
255
10
88
11,954
96,191
241
181,622
658,121

17

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

17 Funds (continued)

In the previous year, the assets and liabilities of the various funds were as follows:

Fixed assets
Stock
Debtors
Cash at bank and in hand
Creditors falling due within one year		 General
Designated
funds
funds
£
£
197,428
-
-
-
6,446
-
217,211
64,249
(8,836)
-
412,250
64,249
Unrestricted Funds		 Restricted
funds
£
-
1,218
-
180,404
-
181,622		 2022
£
197,428
1,218
6,446
461,864
(8,836)
658,121

Designated funds

The Building Fund is an unrestricted fund designated by the Trustees to allow for future expenditure on purchase of a property.

ELF (Essential Living Fund) is a designated fund used in line with the storehouse restricted funds but the surplus is not restricted to such projects.

The Hardship Fund is a designated fund to be used to relieve hardship for those in need.

The Van Fund is designated to the costs of running a van for the foodbank.

Restricted funds

a) Alzheimer's collection tin: is money given for furthering work with those suffering from Alzheimer's.

b) Storehouse fund: a fund to provide support for low income/vulnerable individuals/ families in the area.

c) Storehouse Foodbags

d) Community Outreach Officer: money received and spent on the employment of an outreach worker.

e) Family Storehouse: a fund to provide food, nappies, baby milk & support for low income families in the local community.

f) Kids Church: a fund to provide resources for childrens' activities including staff in the Church.

g) Restore: a furniture restoration project equipping volunteers with skills and small business knowledge.

h) Offerings for specific causes: a fund to support specific missionary projects in various parts of the world or to offer support in areas affected by natural disasters.

i) Overseas missionary partners: overseas missionaries supported by the Church.

j) Vulnerable Women's Outreach: Outreach programme to engage with and help with ladies working in the sex industry in Southend.

k) Building project: this is money donated towards the church's future intention to purchase a building. During the previous year a proposed purchase did not materialise and as a result work has been done, including obtaining legal advice, to identify whether money given to the building funds can be maintained for another future purchase or are subject to a failed appeal.

l) Morning Light: Outreach to Syrian refugee families. Includes things like games for the children, postage, household items, glasses repair and transfers to Lebanon to provide food and essentials for family.

18

SOUTHEND VINEYARD

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2023

18 Transactions with related parties

During the year the charity:

Except as disclosed in note 9 'Analysis of staff costs', there have been no other transactions with related parties during the year.

19 Members

Each member of the company commits to contribute if the charity is wound up an amount of £1.

19

SOUTHEND VINEYARD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES WITH COMPARATIVES

FOR THE YEAR ENDED 31 MARCH 2023

Note
INCOME AND ENDOWMENTS FROM:
Donations
3
Charitable activities
4
Investments
5
Other income
6
Total income and endowments
EXPENDITURE ON:
Charitable activities:
7
Raising funds
8
Total Expenditure
Net income/(expenditure)
Transfers between funds
17
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
17		 General
Designated
2023
2023
£
£
102,011
1,900
21,471
-
1,539
-
-
10,129
125,020
12,029
142,467
2,550
-
-
142,467
2,550
(17,447)
9,480
-
-
(17,447)
9,480
412,250
64,249
394,803
73,729
Unrestricted funds		 Restricted
2023
£
225,098
-
-
137
225,235
276,917
-
276,917
(51,682)
-
(51,682)
181,623
129,941		 Total
2023
£
329,009
21,471
1,539
10,266
362,285
421,934
-
421,934
(59,649)
-
(59,649)
658,121
598,473		 General
Designated
2022
2022
£
£
84,976
3,667
21,735
-
359
-
-
-
107,069
3,667
124,735
500
-
-
124,735
500
(17,666)
3,167
4,702
-
(12,964)
3,167
425,214
61,082
412,250
64,249
Unrestricted funds		 Restricted
2022
£
202,779
162
-
-
202,941
247,035
1,000
248,035
(45,094)
(4,702)
(49,796)
231,418
181,623		 Total
2022
£
291,422
21,897
359
-
313,677
372,270
1,000
373,270
(59,593)
-
(59,593)
717,715
658,121

20