Dorchester Round Table
Dorchester Round Table
Trustee’s Report and Financial Statements For The Year Ending 31[st] March 2024
Charity Registration Number 1047361
Dorchester Round Table
Legal and Administrative Information
| Trustee’s | Mr A Salkeld |
|---|---|
| Mr R Matthews | |
| Chairperson | Mr W Grassby |
| Treasurer | Mr A Salkeld |
| Charity Number | 1047361 |
| Principle Address | 3 Monmouth Road |
| Dorchester | |
| Dorset | |
| DT1 2DE | |
| Bankers | NatWest |
| 49 South Street | |
| Dorchester | |
| Dorset | |
| DT1 1DW |
Charity Registration Number 1047361
Dorchester Round Table
Contents
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1, Trustee’s Report
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Independent Examiner’s Report
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Statement of Financial Activities
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Balance Sheet
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Notes
Charity Registration Number 1047361
Dorchester Round Table
Trustee’s Report
The Trustees present their report and the financial statements for the year ended 31
March 2024.
The accounts comply with the charity's governing document and have been prepared in accordance with the requirements of the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in July 2014, using the accounting polices set out in Note 1.
Structure, governance and management.
The activities of the Charity are monitored by the Trustees who are non-paid. The Trustees follow the principles of governance and control advocated by the Charity Commission. Formal meetings and discussions are held on a regular basis.
Objectives and activities
Dorchester Round Table is the local branch of a national organization of men aged 18 to 45 who raise money for local good causes. Dorchester Round Table raise funds for their charitable objectives by staging various local events spread over the course of the year.
As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's object, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that object.
Financial review
The Trustees have divided the funds of the Charity into General and Charity Funds. Charity Fund income is that arising from the events staged by Dorchester Round Table whilst General Fund income comprises subscriptions from members. Charity Fund income can be used to make charitable donations in accordance with the aim of the charity and can also be used to fund the activities of future events. The Trustees may transfer money from the Charity Funds as and when necessary.
In this financial year Dorchester Roundtable ran two events to raise money for the Charity account, The Weymouth Cider Festival and the main fund-raising event the Dorchester Cider Festival. Total charitable income generated amounted to £45,884.87. The cost of running the fund-raising events amounted to £25,674.58, Meaning the charity was able to raise a total charitable fund for the year of £20,210.29. Out of these donations were paid to local charities and good causes to the sum of £13,243.20. and £830.22 transferred to the general account 5% as allowed for running costs of the club.
Members continue to pay the membership subscription into the general account to cover the cost of national subs and insurances. The charity has a reserve of £15,921.17 carried forward from 2023. This left the club with a final balance of £22,058.04 in the charity account and £1,279.96 in the general account.
Charity Registration Number 1047361
Dorchester Round Table
Trustee’s Report (Continued)
Reserves Policy
At all stages during the year, the Trustees aim to keep sufficient reserve in the Restricted Fund to finance expenditure required to stage the next event in the calendar.
Investment Policy
The Charity funds activities on a regular basis and, as such, is not involved with investment activities. Reserves are held in one bank accounts providing instant access to the funds.
Risk Review
The Trustees have conducted their own review of the major risks to which the Charity is exposed, and systems have been established to mitigate these risks. These procedures are reviewed annually to ensure they still meet the needs of the Charity.
Statement of Trustees’ responsibilities
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the situation of the Charity and of its net movement of resources for that period.
In preparing these financial statements, the Trustees are required to:
a) select suitable accounting policies and then apply them consistently
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b) make judgements and estimates that are reasonable and prudent
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c) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue its operations.
The Trustees are responsible for keeping proper accounting records which disclose at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the requirements of the Charities Act 1993 as amended by the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of Trustees
.................................... Rt Ses Mr. R Matthews Trustee
Dated: 8 April 2024
Charity Registration Number 1047361
Dorchester Round Table
Independent Examiner’s Report to the Trustee’s of Dorchester Round Table
I report on the accounts of the charity for the year ended 31 March 2024 which are set
out in this document.
Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an Independent Examination is needed.
It is my responsibility to examine the accounts under section 145 of the 2011 Act, follow the procedures laid down in the general directions given by the Charities Commission under section 145(5) of the 2011 Act, and to state whether matters have come to my attention.
Basis of an independent examiner's report
My examination was carried out in accordance with the general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view”, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(i) to keep accounting records in accordance with section 130 of the 2001 Act; and (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
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have not been met; or
(b) to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
…………………………… Mr. John Palmer 2 Came View Close Dorchester Dorset DT1 2AF
Dated: 10 April 2024
Charity Registration Number 1047361
Dorchester Round Table
Statement of Financial Activities for Year Ending 31[st] March 2023
| General Account £ |
Charity Account £ |
Total 2024 £ |
Total 2023 £ |
|
|---|---|---|---|---|
| Incoming Resources | ||||
| Generated Funds | 1,279 | 45,884 | 47,163 | 15,921 |
| VoluntaryIncome | 0 | 0 | 0 | 0 |
| Total Incoming Resources | 1,279 | 45,884 | 47,163 | 15,921 |
| Resources Expended | ||||
| Cost of GeneratingFunds | 0 | 25,612 | 25,674 | 0 |
| Charitable Activities | 0 | 20,210 | 20,210 | 0 |
| Governance Costs | 935 | 830 | 1,765 | 0 |
| Total Resource Expended | 935 | 46,714 | 47,649 | 0 |
| Net Income/Outgoing | (830) | (486) | 15,921 | |
| Transfers | 830 | 15,921 | 0 | (15,921) |
| Total Funds | 1,174 | 15,091 | 16,265 | 0 |
Charity Registration Number 1047361
Dorchester Round Table
Balance Sheet for Year Ending 31[st] March 2024
Current Assets
Cash In Bank
General Account £1,174 Charity Account £16,265
Net Assets Charity
£16,265
We approve the accounts for the year ended 31 March 2022 which comprise the statement of financial activities, the balance sheet, and the related notes. We acknowledge our responsibility for the accounts, including the appropriateness of the accounting basis set out in note one.
The accounts were approved on 8 April 2024
.................................... Mr. A Salkeld Treasurer
Charity Registration Number 1047361
Dorchester Round Table
Notes to the Account
1. Accounting Polices
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention and in accordance with the applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in July 2014 and the Charities Act 2011.
1.2 Incoming Resources
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.
1.3 Resources Expended
Resources expended are recognized in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
Charity Registration Number 1047361