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2023-08-31-accounts

PRIVATE & CONFIDENTIAL

J Sexton & D Napier Friends of Pyrford Primary School Pyrford Church of England Primary School Coldharbour Road Pyrford Surrey GU22 8SP

13 September 2024 Our Ref: FRI01

Dear Joanne & David

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

The Financial Statements have now been finalised and are attached for your attention. If approved please sign where indicated. I will then complete the independent examiners report and you will receive back a signed copy of the accounts for you to keep for your records.

I also attach a letter of representation setting out our understanding of various areas relating to the accounts. Please would you read it carefully and, if you are in agreement, sign where indicated.

Yours sincerely

Paul Williams For BWBCA Limited

BWBCA Limited tel 01837 512512 Registered in England and Wales, company no 09839023 e-mail admin@bwbca.com www.bwbca.com A list of directors is available at registered office vat no 225 4086 23 Registered office: Office 44, A30 Business Centre, Higher Stockley Mead, Okehampton, Devon EX20 1BG

REGISTERED CHARITY NUMBER: 1047320

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 August 2023

for

FRIENDS OF PYRFORD PRIMARY SCHOOL

BWBCA Limited Dukes Court Duke Street Woking Surrey GU21 5BH

FRIENDS OF PYRFORD PRIMARY SCHOOL

Contents of the Financial Statements for the Year Ended 31 August 2023

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 9
Detailed Statement of Financial Activities 10 to 11

FRIENDS OF PYRFORD PRIMARY SCHOOL

Report of the Trustees for the Year Ended 31 August 2023

The trustees present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objectives and aims are to support the education of the pupils of the school by providing and assisting in the provision of facilities at the school not provided from statutory funds.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The main source of income for the charity continued to be from organising fund raising events. Events included Christmas and Autumn Fayre's, a Coronation Fun Run, Pantomime tickets and Quiz and Film Nights.

The charity continues to provide the school with funding to support the cost of the minibus. In addition, during the year, the charity purchased 3 Sensory Pods (part funded by the restricted donation already held from Purcell Club of West Minster Abbey that was to be used towards supporting children with disabilities), playground and sports equipment and additional nursery resources.

Future Plans

The Trustees have plans to raise funds for equipmentand curriculum based resources that enhance and support the education of children.

FINANCIAL REVIEW

Reserves policy

The Charity has few operating costs and thus has little need for reserves for their own sake and believes that a sum of £10,000would be sufficientfor this purpose.However,the nature of funding of major projectsis that they take time to plan and implement and raise funds for. Accordingly,the Trustees expect to use all funds raised over a rolling 5 year period, as the needs of the School are identified and remedied. Accordingly the initial reserves could be considered as follows:-


could be considered as follows:-
General needs: £10,000
Future projects: £26,951
£36,951

Going concern

The trustees consider the charity a going concern. There are sufficient reserves to support the planned operating activities of the charity.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.

All Trustees are members of the Charity. The constitution was updated, amended and adopted in July 2018. All parents under the new constitution are automatically enrolled as members.

Recruitment and appointment of new trustees

Trustees are appointed by members at the AGM or on an adhoc basis by other trustees. Members are either parents or members of staff whose application for membership is approved by the trustees.

Organisational structure

Membership - the charity is run by a management committee comprising of 6 office holders: President, Vice President,Chair, Vice Chair, Secretary,Treasurerand other trustees. The Administrativetasks are carried out by the secretary, meetings are convened termly.

Page 1

FRIENDS OF PYRFORD PRIMARY SCHOOL

Report of the Trustees for the Year Ended 31 August 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT Public Benefit

The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard of the Charity Commission's general guidance on public benefit. The school receives the funding raised which therefore benefits all the children of the school.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1047320

Principal address

Pyrford Church of England (Aided) Primary School Coldharbour Road Pyford Surrey GU22 8SP

Trustees

K Krynicki L Sherlock E Kidd L Smyth (resigned 10.10.22) G Povey (resigned 10.10.22) H Hope J A Sexton (appointed 10.10.22) D Napier (appointed 2.5.23) J Comiskey (appointed 4.10.23)

Independent Examiner

Paul Williams BWBCA Limited Office 44 A30 Business Centre Okehampton Devon EX20 1BG

18/09/2024

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ D Napier D Napier (Sep 18, 2024 07:28 GMT+1) D Napier - Trustee

Page 2

Independent Examiner's Report to the Trustees of Friends of Pyrford Primary School

Independent examiner's report to the trustees of Friends of Pyrford Primary School

I report to the charity trustees on my examination of the accounts of Friends of Pyrford Primary School (the Trust) for the year ended 31 August 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

BWBCA Limited

BWBCA Limited (Sep 18, 2024 08:32 GMT+1)

Paul Williams

BWBCA Limited Office 44 A30 Business Centre Okehampton Devon EX20 1BG

18/09/2024

Date: .............................................

Page 3

FRIENDS OF PYRFORD PRIMARY SCHOOL

Statement of Financial Activities for the Year Ended 31 August 2023

31.8.23 31.8.22
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 1,556 - 1,556 816
Charitable activities
Events held 36,715 - 36,715 31,687
Investment income 2 242 - 242 -
Total 38,513 - 38,513 32,503
EXPENDITURE ON
Charitable activities
Events held 15,747 - 15,747 17,564
Other charitable activities 7,256 1,000 8,256 18,859
Other 833 - 833 785
Total 23,836 1,000 24,836 37,208
NET INCOME/(EXPENDITURE) 14,677 (1,000) 13,677 (4,705)
RECONCILIATION OF FUNDS
Total funds brought forward 22,274 1,000 23,274 27,979
TOTAL FUNDS CARRIED FORWARD 36,951 - 36,951 23,274

The notes form part of these financial statements

Page 4

FRIENDS OF PYRFORD PRIMARY SCHOOL

Balance Sheet 31 August 2023

31.8.23
Unrestricted
Restricted
Total
fund
fund
funds
Notes
£
£
£
CURRENT ASSETS
Cash at bank
39,142
-
39,142
CREDITORS
Amounts falling due within one year
5
(2,191)
-
(2,191)
NET CURRENT ASSETS
36,951
-
36,951
TOTAL ASSETS LESS CURRENT LIABILITIES
36,951
-
36,951
NET ASSETS
36,951
-
36,951
FUNDS
6
Unrestricted funds
36,951
Restricted funds
-
TOTAL FUNDS
36,951
31.8.22
Total
funds
£
25,166
(1,892)
23,274
23,274
23,274
22,274
1,000
23,274

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 15/09/2024

JSexton (Sep 15, 2024 20:52 GMT+1) ............................................. J A Sexton - Trustee

The notes form part of these financial statements

Page 5

FRIENDS OF PYRFORD PRIMARY SCHOOL

Notes to the Financial Statements for the Year Ended 31 August 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financialstatementsof the charity, which is a public benefitentity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the CharitiesAct 2011. The financial statements have been preparedunder the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligationcan be measured reliably.Expenditureis accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2. INVESTMENT INCOME

INVESTMENT INCOME
31.8.23 31.8.22
£ £
Deposit account interest 242 -

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.

The following trustees were reimbursed expenses during the year:

The following trustees were reimbursed expenses during the year:
31.8.23 31.8.22
£ £
J Robinson 238 230
L Sherlock 721 446
E Kidd 26 -
H Hope 242 -
J Sexton 204 249

Page 6

continued...

FRIENDS OF PYRFORD PRIMARY SCHOOL

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

3. TRUSTEES' REMUNERATION AND BENEFITS - continued

1,431 925

The nature of the expenses relates to the running of various fund raising activities throughout the year.

4.
2022 - COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
fund
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
816
-
Charitable activities
Events held
31,687
-
Total
32,503
-
EXPENDITURE ON
Charitable activities
Events held
17,564
-
Other charitable activities
18,859
-
Other
785
-
Total
37,208
-
NET INCOME/(EXPENDITURE)
(4,705)
-
RECONCILIATION OF FUNDS
Total funds brought forward
26,979
1,000
TOTAL FUNDS CARRIED FORWARD
22,274
1,000
Total
funds
£
816
31,687
32,503
17,564
18,859
785
37,208
(4,705)
27,979
23,274

Page 7

continued...

FRIENDS OF PYRFORD PRIMARY SCHOOL

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.8.23 31.8.22
£ £
Other creditors 2,191 1,892
6. MOVEMENT IN FUNDS
Net
movement At
At 1.9.22 in funds 31.8.23
£ £ £
Unrestricted funds
General fund 22,274 14,677 36,951
Restricted funds
Disability related projects 1,000 (1,000) -
TOTAL FUNDS 23,274 13,677 36,951
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 38,513 (23,836) 14,677
Restricted funds
Disability related projects - (1,000) (1,000)
TOTAL FUNDS 38,513 (24,836) 13,677
Comparatives for movement in funds
Net
movement At
At 1.9.21 in funds 31.8.22
£ £ £
Unrestricted funds
General fund 26,979 (4,705) 22,274
Restricted funds
Disability related projects 1,000 - 1,000
TOTAL FUNDS 27,979 (4,705) 23,274

Page 8

continued...

FRIENDS OF PYRFORD PRIMARY SCHOOL

Notes to the Financial Statements - continued for the Year Ended 31 August 2023

6. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 32,503 (37,208) (4,705)
TOTAL FUNDS 32,503 (37,208) (4,705)

During the year the Charity purchased three Sensory Pods that were part funded by the restricted donation from Purcell Club of West Minster Abbey.

7. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 August 2023.

Page 9

FRIENDS OF PYRFORD PRIMARY SCHOOL

Detailed Statement of Financial Activities for the Year Ended 31 August 2023

31.8.23 31.8.22
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations, gifts & other income 1,556 816
Investment income
Deposit account interest 242 -
Charitable activities
Christmas Fayre 5,337 9,320
Summer Fayre - 8,353
Autumn Fayre 7,518 -
Pantomime 6,621 6,651
Film Night 2,131 -
Ice Cream Sales 1,799 1,311
Christmas Fayre - Puddings - 284
Christmas Fayre - Auction - 823
Christmas Fayre - Other - 695
Flower Show 1,433 1,805
Bag To School - 184
Quiz Night 3,171 -
Brass Concert 1,319 -
One-off Fundraising 1,805 -
Easyfundraising Income 116 183
Christmas Cards - 555
Fun Run 5,465 -
Fireworks - 1,523
36,715 31,687
Total incoming resources 38,513 32,503
EXPENDITURE
Charitable activities
Autumn Fayre 2,037 2,809
Christmas Fayre 1,692 2,828
Pantomime 5,552 5,432
Flower Show 59 364
Christmas Tree - 2,273
Ice Cream 658 232
Christmas Fayre - Other - 241
Quiz Night 1,162 -
Film Night 110 -
Minibus Payment to School 5,150 5,150
Brass Concert 562 -
Brass Lessons 3,420 2,160
Lights Fantastic - 1,225
Carried forward 20,402 22,714

This page does not form part of the statutory financial statements

Page 10

FRIENDS OF PYRFORD PRIMARY SCHOOL

Detailed Statement of Financial Activities
for the Year Ended 31 August 2023
31.8.23 31.8.22
£ £
Charitable activities
Brought forward 20,402 22,714
Reading Scheme - 1,604
SEN Pods 1,587 -
FFT Phonics Subscription - 4,688
Fun Run 495 -
Nursery Resources 1,080 108
Garden - 59
Chicks - 275
Chromebooks - 6,975
Sports & Playground Resources 439 -
24,003 36,423
Support costs
Management
Association Costs 140 128
Other
Administration Costs 93 57
Governance costs
Auditors' remuneration 600 600
Total resources expended 24,836 37,208
Net income/(expenditure) 13,677 (4,705)

This page does not form part of the statutory financial statements

Page 11

FRIENDS OF PYRFORD PRIMARY SCHOOL Pyrford Church of England (Aided) Primary School, Coldharbour Road, Pyrford, Surrey GU22 8SP

To: Paul Williams BWBCA Limited Office 44 A3 Business Centre Okehampton Devon EX20 1BG

Dear Sirs

The following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience such as we consider necessary in connection with your independent examination of the charity’s financial statements for the year ended 31 August 2023. These enquiries have included inspection of supporting documentation where appropriate. All representations are made to the best of our knowledge and belief.

General

Internal control and fraud

Assets and liabilities

Accounting estimates

Loans and arrangements

Legal claims

Laws and regulations

Related parties

Subsequent events

Going concern

Grants and donations

We acknowledge our legal responsibilities regarding disclosure of information to you as independent examiners and confirm that so far as we are aware, there is no relevant information needed by you in connection with preparing your independent examination report of which you are unaware.

Each trustee has taken all the steps that he ought to have taken as a trustee in order to make themself aware of any relevant information and to establish that you are aware of that information.

Yours faithfully

JSexton (Sep 15, 2024 20:52 GMT+1)

.............................................................................................................................. Signed on behalf of the board of trustees

Date:

15/09/2024

Friends of Pyrford Primary School Financial Statements 31.08.23

Final Audit Report

2024-09-18

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