2023-03-31-accounts - Derbyshire Japanese School

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

PUBLIC 2A

Derbyshire Japanese School

Report and Financial Statements

31 March 2023

PUBLIC 2364

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

----- Start of picture text -----
||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Trustees|Representative| |||Ss|Kawasaki|Heavy|Industries(UK) Ltd. —|Mr. Hiyama | (Resigned|31|Dec|2022)||| |[|||Kawasaki|Heavy|Industries(UK) Ltd.|[Mr|lizuka___| (Appointed|1|Jan|2023)||| |||sd|Futaba|Manufacturing|UK Ltd|«Mr.|Nagase _| (Resigned|31|Dec|2022)||| |[|si|Futaba|Manufacturing|UK Ltd|(Mr. Kugo|| (Appointed|1|Jan|2023)||| |fx|Meiji UKLid,|—~—~—~—~d Mr.|amanda «=|| |[__||Mitsui|Sumitomo|Insurance|Co|(Europe|Ltd)||Mr.|Kanetomo_| (Appointed|1|Apr|2022)||| |[||[INTNUK—~—“—~Cs~CSCSCSCSC]|Mr|Shibata’=|| |[+|Cio|Nissay Dowa Europe Limited|——[Ms.Mori__| (Resigned 31 Dec 2022) || |[|[Aoi Nissay Dowa Europe Limited|[Mr.Sato__| (Appointed 1 Jan 2023) || |[|Nippon ExpressUKLtd|=|S—Cd Mr. Saito =|| |[|Deputy|[Aisin Europe|Manufacturing (UK)|Ltd.|[Mr.Shimizu|||sd| |||[Aisin Europe Manufacturing (UK) Ltd.|——[Mr. Otsuka|||Cd| |[+|M.O.TouristCo.,Ltd|SSSSSCSMr. Koozai__| (Resigned 31 Jul 2022) || |[|[M.O.TouristCo.,Ltd|—SSSSSS Mr. Kondo __| (Appointed 1 Aug 2022)||| |||||ToyodaGosei UK(TGUK)|Sidr. Kimura||| |[[|Deputysi|ToyotaTsusho [ToyotaTsushoUKLTD ToyotaTsushoUKLTDUKLTD|——SSSSCS|——|——~SS|S|CSC~—=~|d|Mr.|Mr. Iwata HS|a|ttoriyama _|__|=| (Resigned (Appooinnted31ICd Dec 2022)Jan 2023) | || |[|__||Sumitomo|Electric|Wiring|Systems|——||Mr.Sakai__|(Resigned 30 Nov 2022) || |||——SSMBC||SumitomoEurope Electr L|i|cmitedWiring SystemsSs__—«||Mr.KonMr.|Mo|n|kawa_|o _||(|ResigAppoi|n|edted 130 DS|e|pc|2022)||| |[+|[SMBC Europe Limited|SSS|Mr. Koyama __| (Appointed|1|Oct|2022)||| |[|Chairman|[Toyota|Motor|Manufacturing(UK)Ltd|—[Mr.Kawata,||| |[|[Toyota|Motor|Manufacturing(UK) Ltd|[Mr.Mori|{|| |[+|[Nikon|MetrologyUK|Ltd|CSM. Aino|~— ||id| |[|[KoitoEuropeLtd.(KEL)|«Mr. Sato||| |[[|[SITOCHUEuropePLC—~—~SC~d]|Mr|AAkKiyoshi_||| |[|[Mitsubishi|Heavy Industries EMEA, Ltd||Mr.Inagaki||| |[|NSK|Europe|—~é—‘“C;S™S™CSCSC~™SC~|Mr|Nakagawa||| |[*[+|[THORIBAMIRALtd]|[Centre|KOYO(EUROPE)LTD|Mr.Tomochika| PeopleBEARINGS Appointments Ltd —s|Mr.Mr. Tsuchiya Tabata|=|||Cd|

----- End of picture text -----

The Board of Directors of the Derbyshire Japanese School consists of 25 members marked with *.

PUBLIC “SBA

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

----- Start of picture text -----
||||| |---|---|---|---| |Trustees|Committee|members| |Toyota Motor|Manufacturing|(UK)|Ltd| ||||Toyota Motor Manufacturing|(UK)|Ltd| ||| Toyota Motor Manufacturing|(UK)|Ltd| ||| Toyota Motor Manufacturing|(UK)|Ltd| ||| Toyota Motor Manufacturing|(UK)|Ltd| |||[Sygnature Discovery|Mr|[Wada]| || [KOYO BEARINGS|(EUROPE)|LTD|

----- End of picture text -----

The actual management of the supplementary school is carried out by the steering committee consisting of the members mentioned above.

Principal address

Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU

Correspondence address

Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU

PUBLIC 43 FA

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

The Trustees present their report and financial statements for the year ended 31 March 2023. The financial statements have been prepared on the accounting policies set out in note 1 and comply with the charity’s trust deed, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities”.

Objects

< To advance the education, physical and social training of any children aged 5 to 18 years of age and in particular to further their knowledge of Japanese culture and language in accordance with Japanese educational principles.
. To provide education to the children of Japanese parents temporarily or permanently resident in the United Kingdom.

Organisational structure

The school is run by a Board made up of members of the school. Membership is subject to approval by the Annual General Meeting of the school and is open to companies and individuals who have made a significant contribution to the school and paid annual subscriptions. Current members are listed on page 1.

The Board elects a steering committee at the Annual General meeting to direct the day-to-day management of the affairs of the school. Members of the Committee are marked on page 1.

The chairman for the year was Mr Kawata of Toyota Motor Manufacturing (UK) Limited. The chairman for the Steering Committee was Mr Kuroda of the Toyota Motor Manufacturing (UK) Limited; There has been no vice-chairman this year. The treasurer was Mr Oi of Toyota Motor Europe.

----- Start of picture text -----
(Steering Committee) (7)
----- End of picture text -----

Head teacher and staff

Activities for the year

As of 31 March 2023, the school hada total of 80 (2022 - 64) students varying in age from 5 to 18 and including a small number of English children. Preschool was newly established in April 2020 and total thirteen classes were held each Saturday. All pupils successfully completed internal examinations to continue to the next grade and attendance was maintained at over 80%.

‘PUBLIC 234

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

Financial results

The school was pleased to report income at £128,904 (2022 - £123,294). However, teacher salaries of £116,024 (2022 - £110,758) was major expense for the year and accounted for 91% (2022 - 87%) of expenditure. Other major items of expenditure were books and publications at £5,176 (2022 - £6,529) and educational supplies at £1,294 (2022 - £624).

Statement of trustees’ responsibilities in respect of the financial statements

The Trustees are responsible for the preparation of financial statements for each financial year which gives a true and fair view of the state of affairs of The Charity and of the income and expenditure of the Charity for that year. In order for those financial statements to give a true and fair view, the Trustees are required to:

e select suitable accounting policies and then apply them consistently.
° make judgements and estimates that are reasonable and prudent.
. state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
° prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities,

On behalf of the board

J. Kuroda Chairman of the Steering Committee

18 January 2024

PUBLIC 236a

Report to the trustees/ members of

DERBY JAPANESE SCHOOL

On accounts for the year ended

318 MARCH 2023 ar be 1047319

Set out on pages

Six to Eleven

Respective responsibilities of the charity's trustees consider that an audit is not required for this year trustees and examiner (under section 43(2) of the Charities Act 1993 (the Act), as amended by $.28 of the Charities Act 2006) and that an independent examination is needed.
- It is my responsibility to: e examine the accounts (under section 43 of the Act, as amended), e to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
- e to state whether particular matters have come to my attention.
Basis of independent jy examination was carried out in accordance with General Directions
examiner's statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the accounts.
examiner's_ Independentstatement In1. thewhichcoursegivesof me myreasonableexamination,causeno matterto believe has thatcomein,toanymymaterialattention - respect, the trustees have not met the requirements to ensure that: ® proper accounting records are kept (in accordance with section 41 of the Act); and
e accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Orie ‘ Date: /% [o (24 [o (24 (24 Name: David Avery Relevant professional ‘ ‘ qualification(s) or body (if any): Associate, Chartered Institute of Management Accountants

Date: /% [o (24 [o (24 (24

masses clo TOYOTA MOTOR MANUFACTURING (UK) LTD ‘ Burnaston, Derbyshire, East Midlands, DE1 9TA, United Kingdom

ee

PUBLIC 436A

Derbyshire Japanese School

Statement of financial activities

for the year ended 31 March 2023

				Total	Total
		Unrestricted	Restricted	funds	funds
		funds	funds	2023	2022
Notes		£	£	£	£
Incoming resources
Incoming resources from generated funds:
Bank interest receivable		15)	—	151	140
Incoming resources from charitable activities:
Donations	2	18,622	-	18,622	18,945
School fees	3	76,043	—	76,043	66,638
Japanese Government grants	4	=	21,067	21,067	28,409
Company subscriptions	5	9,886	-	9,886	6,960
Other	6	3,135	-	3,135	2,202
Total incoming resources		107,837	21,067	128,904	123,294
Resourcesexpended
Charitable activities:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)	9	67,344	21,067	88,411	83,646
Social security costs (=er’s NIC,Pen’n)	9	371	-	371	211
Educational supplies		1,294	-	1,294	624
Books and publications		5,176	—	5,176	6,529
Training		-	-	-	-
Postage and telephone		187	-	187	691
School events		140	_	140	863
Carriage and travel		-	-	-	—
Insurance		1,700	-	1,700	1,579
Depreciation Other		- 3,401	- -	a 3,401	- 6,216
Governance costs:
Independentexaminers fees	7	a	=	=	=
Management and administration:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)	9	26,629	-	26,629	26,022
Social security costs (=er’s NIC,Pen’n)	9	613	=	613	879
Totalresources expended	8	106,855	21,067	127,922	127,260
Netincoming/(outgoing) resources		982	-	982	-3,966
Reconciliation offunds
Total funds brought forward		227,217	-	227,27	231,183
Totalfundscarriedforward		228,199	=	228,199	227,217

There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.

PUBLIC 23 FH

Derbyshire Japanese School

Balance sheet

on 31 March 2023

		2023	2022
	Notes	£	£
Fixedassets
Tangible assets	10	=>	=
Current assets
Debtors	11	6,529	16,140
Cash at bank and in hand	12	221,670	211,077
		228,199	227,217
Creditors	13	-	_
Netcurrentassets		228,199	227,217
Netassets		228.199	227,217
Accumulated funds
Unrestrictedfunds	14	228,199	227,217

Approved by the board of trustees:

J. Kuroda Chairman of the board of trustees

18 January 2024

Smee ee hr

PUBLIC 43FA

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

1. Accounting policies

Basis of preparation

The financial statements are prepared under the historical cost convention and comply with the Statement of Recommended Practice “Accounting and Reporting by Charities” and applicable accounting standards.

School fees

Fees receivable in respect of each school term are accounted for on an accruals basis. Entrance fees are recorded on an accruals basis.

Japanese Government grants

Japanese Government grants are accounted for on an accruals basis.

Expenditure

Expenditure is classified under the principal categories of educational (direct charitable) and other expenditure rather than the type of expense, in order to provide more useful information to users of the financial statements.

Educational expenditure comprises direct expenditure including direct staff costs attributable to the activity. Where costs cannot be directly attributed, they have been allocated to activities on a basis consistent with the use of the resources. Management and administration costs are those incurred in connection with the management of the school assets, organisational administration and compliance with constitutional and statutory requirements.

Fund accounting

General funds are available for use at the discretion of the trustees in furtherance of the general objectives of the school.

Restricted funds are funds subject to specific restriction imposed by donors.

Tangible fixed assets

Tangible fixed assets are stated at cost. Depreciation is provided on all tangible assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Office equipment - 4 years

Taxation

The school has charitable organisation status and therefore is not subject to taxation.

Donations

Companies, when they begin association with the school, generally pay certain donations (usually according to the size of the company). In line with the accounting policy suggested by the Charity Commission, such donations have been treated as income of the school.

PUBLIC 434

Derbyshire Japanese School

he TCE SPY NE TV PCM ETRTION"2 PU) AA SantTS LETT RC EMRE INTs Bae Wa 7 Sas ce Tae el

Notes to the financial statements.

on 31 March 2023

3. School fees

School fees
	2023	2022
	£	£
Entrance	1,400	1,750
Term	74,643	64,888
	76,043	66,638

All the above fees arise from the school’s activity within the United Kingdom.

4. Japanese government grants

Japanese Government grants comprise £21,067 (2022 - £28,409) in respect of locally employed teaching personnel from 1 April 2022 to 31 March 2023.

Company subscriptions

Companies whose personnel have children attending the school pay a subscription which is dependent on the number of children attending the school as follows:

£780 + £155 x number of children.

Other income Other income mainly comprises the school annual outing, summer school and the school photograph and is receivable from the parents of the pupils.

7. Net incoming/(outgoing) resources

This is stated after charging:

This is stated after charging:
			2023	2022
			£	£
Independent examiner’s remuneration:
Accountancy and other services (includingVAT)			0	0
Total resources expended
	Staff	Office	Total	Total
	costs	costs	2023	2022
	£	£	Pa	£
Education	88,782	11,898	100,680	100,359
Management and administration
ofthe school	27,242	-	27,242	26,901
	116,024	11,898	127,922	127,260

8. Total resources expended

PUBLIC 2364

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

9. Staff Cost

		2023	2022
		£	£
Wages	and salaries (=Salary, Tax, ee’sNIC, Pension)	115,040	109,668
Social	security costs (=er’s NIC,Pension)	984	1,090
		116,024	110,758

There were 15 employees (averaged monthly) (2022 - 15 employees). There was no employee earning remuneration exceeding £40,000 per annum.

10. Tangible fixed assets

Tangible fixed assets
	Office
	equipment
	£
Cost:
At	April 2022 and 31 March 2023
Depreciation:
At	April 2022 and 31 March 2023
Net book value:
At	April2022and31March2023

Fixed assets are used for direct charitable purposes.

11. Debtors

Debtors
	2023	2022
	£	£
Due within one year:
Grantsreceivable	6.529	16,140

PUBLIC 436A

Derbyshire Japanese School

Notes to the financial statements.

on 31 March 2023

12. Cash at bank and in hand

12.	Cash at bank and in hand
				2023	2022
				£	£
	Money market account			140,100	140,140
	Current account			81,570	70,937
	Petty cash			aaa	=
				221,670	211,077
13.	Creditors
				2023	2022
				£	£
	Accruals			=	_
14.	Statements offunds
		At			At
		1April	Movement	inresources:	31 March
		2022	Income	Expenditure	2023
		£	£	£	£
	Unrestricted funds	227-217	107,837	106,855	228.199
	Restricted funds	=	21,067	21,067	~
		227,217	128,904	127,922	228.199

Restricted funds comprise a grant from the Japanese Government, to fund salaries for Japanese teachers.

15. Trustees’ remuneration and expenses

The trustees did not receive any remuneration or reimbursement of expenses from the charity in either year.

PUBLIC 464

Derbyshire Japanese School

Statement of financial activities

for the year ended 31 March 2022

				Total	Total
		Unrestricted	Restricted	funds	funds
		funds	funds	2022	2021
	Notes	z	£	£	£
Incomingresources
Incoming resources from generated funds:
Bank interest receivable		140	-	140	454
Incoming resources from charitable activities:
Donations	2	18,945	~	18,945	12,745
School fees	3	66,638	-	66,638	72,033
Japanese Government grants	4	=	28,409	28,409	34,769
Company subscriptions	5	6,960	_	6,960	13,560
Other	6	2,202	-	2,202
Total incoming resources		94,885	28,409	123,294	133,561
Resourcesexpended		Oo
Charitable activities:
Wages and salaries (inc’d Tax, ee’s NIC,Pen’n)		55,237	28,409	83,646	72,552
Social security costs (=er’s NIC,Pen’n)		211	—	211	175
Educational supplies		624	-	624	936
Books and publications		6,529	-	6,529	9,164
Training		-	=	-	-
Postageandtelephone		691	~	691	1,447
School events		863	~	863	~
Carriage and travel		-	-	-	28
Insurance		1,579	-	1,579	1,647
Depreciation Other		- 6,216	- =	— 6,216	— 7,865
Governance costs:
Independentexaminers fees	7	=	=	a	=
Management and administration:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)		26,022	=	26,022	24,713
Social security costs (=er’s NIC,Pen’n)		879	-	879	746
Totalresources expended	8	98,851	28,409	127,260	119,273
Netincoming/(outgoing) resources		-3,966	-	-3,966	14,288
Reconciliation offunds
Total funds brought forward		231,183	~	23,1183	216,895
Totalfundscarriedforward		227,217	-	227,217	231,183

There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.

]

PUBLIC