2021-03-31-accounts - Derbyshire Japanese School

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PUBLIC 436A

Derbyshire Japanese School

Report and Financial Statements

31 March 2021

PUBLIC 2SBA

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

Trustees Representative
Toyo MotorManufacturingUK)Ld
Chair ofthe Committee
Chair ofthe Committee

Principal address
Derbyshire Japanese School
c/oJohnPortSpencerAcademy,MainStreet,Etwall,DerbyDE656LU

Correspondence address Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU

PUBLIC 264

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

The Trustees present their report and financial statements for the year ended 31 March 2021. The financial statements have been prepared on the accounting policies set out in note 1 and comply with the charity’s trust deed, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities”.

Objects

° To advance the education, physical and social training of any children aged 5 to 18 years of age and in particular to further their knowledge of Japanese culture and language in accordance with Japanese educational principles.
° To provide education to the children of Japanese parents temporarily or permanently resident in the United Kingdom.

Organisational structure

The school is run by a Board made up of members of the school. Membership is subject to approval by the Annual General Meeting of the school and is open to companies and individuals who have made a significant contribution to the school and paid annual subscriptions. Current members are listed on page 1.

The Board elects a steering committee at the Annual General meeting to direct the day to day management of the affairs of the school. Members of the Committee are marked on page 1.

The chairman for the year was Mr Teramoto of Toyota Motor Manufacturing (UK) Limited. The chairman for the Steering Committee was Mr Okada of the Toyota Motor Manufacturing (UK) Limited; There has been no vice-chairman this year. The treasurer was Mr Yanai of Toyota Motor Manufacturing (UK) Limited.

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Board — 20
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(Steering Committee) (8)

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Head teacher and staff
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Activities for the year

As at 31 March 2021 the school had a total of 87 (2020 - 84) students varying in age from 5 to 18 and including a small number of English children. Preschool was newly established in April/2020 and total

PUBLIC 4384

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

thirteen classes were held each Saturday. All pupils successfully completed internal examinations to continue to the next grade and attendance was maintained at over 80%.

Financial results

The school was pleased to report income at £133,561(2020 - £141,609). However, teacher salaries of £98,186 (2020 - £121,940 ) was major expense for the year and accounted for 82% (2020 - 82%) of expenditure. Other major items of expenditure were books and publications at £9,164(2020 - £10,129) and educational supplies at £936 (2020 - £1,186).

Statement of trustees’ responsibilities in respect of the financial statements

The Trustees are responsible for the preparation of financial statements for each financial year which gives a true and fair view of the state of affairs of The Charity and of the income and expenditure of the Charity for that year. In order for those financial statements to give a true and fair view, the Trustees are required to:

. select suitable accounting policies and then apply them consistently;
« make judgements and estimates that are reasonable and prudent;
° state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements;
° prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board

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J. Kuroda
Chairman of the Steering Committee
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1 November 2021

ge

PUBLIC 236A

Independent Examiner’s Report

Report to the trustees/ DERBY JAPANESE SCHOOL members of

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On accounts for the yearended
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348* MARCH 2021 ny —-—«[1047319]

Set out on pages

Five to Ten

Respective responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 of the Charities Act 2006) and that an independent examination is needed.

It is my responsibility to:

e examine the accounts (under section 43 of the Act, as amended), e to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
e to state whether particular matters have come to my attention.
Basis of independent yy examination was carried out in accordance with General Directions
examiner's statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the accounts.
examiner's_ Independentstatement In1. whichthe coursegives ofmemyreasonableexamination,causenotomatterbelievehasthatcomein, anyto materialmy attention - respect, the trustees have not met the requirements to ensure that: e proper accounting records are kept (in accordance with section 41 of the Act); and
e accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: One| ; Date: OF [ (Zo2(, Name: David Avery Relevant professional F or body body (if any): any): Associate, Chartered Institute of Management Accountants

Date: OF [ (Zo2(,

qualification(s) or body body (if any): any):

Address: clo TOYOTA MOTOR MANUFACTURING (UK) LTD * Burnaston, Derbyshire, East Midlands, DE1 9TA, United Kingdom

PUBLIC 236A

Derbyshire Japanese School

Statement of financial activities

for the year ended 31 March 2021

				Total	Total
		Unrestricted	Restricted	funds	funds
		funds	funds	2021	2020
	Notes	£	£	a	£
Incoming resources
Incoming resources from generated funds:
Bank interest receivable		454	-	454	824
Incoming resources from charitable activities:
Donations	2	12,745	-	12,745	6,625
School fees	3	72,033	-	72,033	94,955
Japanese Government grants	4	—	34,769	34,769	18,037
Company subscriptions	5	13,560	-	13,560	18,520
Other	6	=	-		2,648
Total incoming resources		98,792	34,769	133,561	141,609
		Oe
Resources expended
Charitable activities:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)		37,783	34,769	72,552	92,109
Social security costs (=er’s NIC,Pen’n)		175	-	175	195
Educational supplies		936	-	936	1,186
Books and publications		9,164	-	9,164	10,129
Training		-	-	=	1,250
Postage and telephone		1,447	-	1,447	549
School events		-	=		456
Carriage and travel		28	=	28	26
Insurance		1,647	-	1,647	1,746
Depreciation		-	-	=	—
Other		7,865	-	7,865	10,566
Governance costs:
Independent examiners fees	7	-	-	=	=
Management and administration:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)		24,713	-	24,713	28,976
Social security costs (=er’s NIC,Pen’n)		746	-	746	660
Totalresources expended	8	84,504	34,769	119,273	147,838
Netincoming/(outgoing) resources		14,288	=	14,288	-6,229
		BO
Reconciliation offunds
Total funds brought forward		216,896	-	216,89	223,125
Totalfundscarriedforward		231,184		231,184	216,896

There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.

‘PUBLIC 436A

Derbyshire Japanese School

Balance sheet

at 31 March 2021

Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand

Creditors

Net current assets

Net assets Accumulated funds Unrestricted funds

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2021 2020
Notes £ £
10 - -
11 16,931 17,949
12 214,253 198,947
231,184 216,896
13 - oa
231,184 216,896
231,184 216,896
TO
14 231,184 216,896
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Approved by the board of trustees:

! , bi J. Kuroda Chairman of the board of trustees

1 November 2021

PUBLIC 234

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

1. Accounting policies

Basis of preparation

The financial statements are prepared under the historical cost convention and comply with the Statement of Recommended Practice “Accounting and Reporting by Charities” and applicable accounting standards.

School fees

Fees receivable in respect of each school term are accounted for on an accruals basis. Entrance fees are recorded on an accruals basis.

Japanese Government grants

Japanese Government grants are accounted for on an accruals basis.

Expenditure

Expenditure is classified under the principal categories of educational (direct charitable) and other expenditure rather than the type of expense, in order to provide more useful information to users of the financial statements.

Educational expenditure comprises direct expenditure including direct staff costs attributable to the activity. Where costs cannot be directly attributed, they have been allocated to activities on a basis consistent with the use of the resources. Management and administration costs are those incurred in connection with the management of the school assets, organisational administration and compliance with constitutional and statutory requirements.

Fund accounting

General funds are available for use at the discretion of the trustees in furtherance of the general objectives of the school.

Restricted funds are funds subject to specific restriction imposed by donors.

Tangible fixed assets

Tangible fixed assets are stated at cost. Depreciation is provided on all tangible assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Office equipment

4 years

Taxation

The school has charitable organisation status and therefore is not subject to taxation.

2. Donations

Companies, when they begin association with the school, generally pay certain donations (usually according to the size of the company). In line with the accounting policy suggested by the Charity Commission, such donations have been treated as income of the school.

PUBLIC 2A

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

3. School fees

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|||| |---|---|---| |2021|2020| |£|£| |Entrance|2,250|1,100| |Term|69,783|93,855| |72,033|94,955|

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All the above fees arise from the school’s activity within the United Kingdom.

4. Japanese government grants

Japanese Government grants comprise £34,769 (2020 - £18,037) in respect of locally employed teaching personnel from | April 2020 to 31 March 2021.

5. Company subscriptions

Companies whose personnel have children attending the school pay a subscription which is dependent on the number of children attending the school as follows:

£600 + £120 x number of children.

Other income

Other income mainly comprises the school annual outing, summer school and the school photograph and is receivable from the parents of the pupils.

Net incoming/(outgoing) resources

This is stated after charging:

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||||||||| |---|---|---|---|---|---|---|---| |2021|2020| |£|£| |Independent examiner’s|remuneration:| |Accountancy|and|other|services|(including|VAT)|0|0| |Total|resources|expended| |Staff|Office|Total|Total| |costs|costs|2021|2020| |£|£|£|£| |Education|72,727|21,087|93,814|118,202| |Management|and|administration| |of the|school|25,459|~|25,459|29,636| |98,186|21,087|119,273|147,838|

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8. Total resources expended

PUBLIC 464

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

9. Staff Cost

		2021	2020
		Pe	£
Wages	and salaries (=Salary, Tax, ee’s NIC, Pension)	97,265	121,085
Social	security costs (=er’s NIC,Pension)	921	855
		98,186	121,940

There were 15 employees (averaged monthly) (2020 - 15 employees). There was no employee earning remuneration exceeding £40,000 per annum.

10. Tangible fixed assets

Tangible fixed assets
	Office
	equipment
	£
Cost:
At	April 2020 and 31 March 2021
Depreciation:
At 1 April 2020 and 31 March 2021	-
Net book value:
At	April 2020 and 31 March 2021
Fixedassetsareusedfordirectcharitablepurposes.

11. Debtors

Debtors
	2021	2020
	£	£
Due within one year:
Grantsreceivable	16,931	17,949

“PUBLIC 4364

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2021

12. Cash at bank and in hand

Cash at bank and in hand
			2021	2020
			£	£
Money market account			140,000	140,000
Current account			74,277	58,947
Petty cash			=	=
			214,253	198,947
Creditors
			2021	2020
			£	£
Accruals			=	=
Statements offunds
	At			At
	1April	Movement	inresources:	— 31 March
	2020	Income	Expenditure	2021
	£	£	bs	£
Unrestricted funds	216,896	98,792	84,504	231,184
Restricted funds	-	34,769	34,769	=
	216,896	133,561	119,273	231,184

13. Creditors

14. Statements of funds

Restricted funds comprise a grant from the Japanese Government, to fund salaries for Japanese teachers.

15. Trustees’ remuneration and expenses

The trustees did not receive any remuneration or reimbursement of expenses from the charity in either year.

Derbyshire Japanese School

Statement of financial activities

for the year ended 31 March 2020

				Total	Total
		Unrestricted	Restricted	funds	funds
		funds	funds	2020	2019
	Notes	£	az	£	£
Incoming resources
Incoming resources from generated funds:
Bank interest receivable		824	—	824	1,084
Incoming resources from charitable activities:
Donations	2	6,625	-	6,625	6,656
School fees	3	94,955	-	94,955	99,722
Japanese Government grants	4	=	18,037	18,037	21,458
Company subscriptions	5	18,520	-	18,520	17,640
Other	6	2,648	-	2,648	6,880
Total incoming resources		123,572	18,037	141,609	153,440
Resources expended
Charitable activities:
Wages and salaries (inc’d Tax, ee’s NIC,Pen’n)		74,072	18,037	92,109	104,707
Social security costs (=er’s NIC,Pen’n)		195	=	195	145
Educational supplies		1,186	-	1,186	1,244
Books and publications		10,129	-	10,129	10,425
Training		1,250	—	1,250	1,825
Postage and telephone		549	-	549	393
School events		456	-	456	742
Carriage and travel		26	-	26	33
Insurance		1,746	-	1,746	1,639
Depreciation		-	-	=	-
Other		10,556	-	10,556	6,690
Governance costs:
Independent examiners fees	i!	-	-	=	-
Management and administration:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)		28,976	-	28,976	32,371
Social security costs (=er’s NIC,Pen’n)		660	-	660	438
Totalresources expended	8	129,801	18,037	147,838	160,652
Netincoming/ (outgoing) resources		-6,229	=	-6,229	-7,212
Reconciliation offunds
Total funds brought forward		223,125	=	223.125	230,337
Totalfundscarriedforward		216,896	-	216,896	223,125

There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.