## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name First Cippenham Scout Group
Other names the charity is known by
Registered charity number (if any) 1 0 4 7 1 3 1
HQ registration number
Charity’s principal address 21 Mallard Drive
Cippenham
Slough
Postcode SL1 5BW
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Edward Brown President
2 Thomas Arthur Treasurer
3 Julia Quinn Secretary
4 Christopher Edwards
5 Anne Edwards
6 Susan Green
7 Gary Roche Chair
8 Tina Timothy
9 Suzanne Kennedy-May 1-4-2020 to 3-11-2020
10
11
12
13
14
15
**----- End of picture text -----**
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) ## **Section B Structure, governance and management** |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
**Damage to the building, property and equipment.**The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members.**The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
**Reduced income from fund raising.**The Group is
primarily reliant upon income from subscriptions and
fundraising. The group does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Committee could raise the value of
subscriptions to increase the income to the group on an
ongoing basis, either temporarily or permanently.
**Reduction or loss of leaders.**The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Reduction or loss of members.**The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
In the financial year 2020 to 2021 the Group was unable to
carry out any significant activities because of the Sars-CoV-
2 Pandemic.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; - policy on investments. 4 LT700001 (3rd December 2018) **----- Start of picture text -----**
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
In the financial year 2020 to 2021 the Group was unable to
carry out any activities because of the Sars-CoV-2
Pandemic.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy is to hold sufficient resources to
continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that it should hold a sum equivalent to
12 months running costs, circa £10,000 in a normal year,
and to build up reserves for replacement of equipment,
particularly the Group's minibus.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
**----- End of picture text -----**
Further financial review details (optional information) 5 LT700001 (3rd December 2018) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.


The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements.
| |---|---| **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Thomas James
Arthur
Gary Roche
Treasurer
Chair
1
4
0
1
2
1| |---|---| 6 LT700001 (3rd December 2018) **----- Start of picture text -----**
1st Cippenham Scout Group 1047131
Receipts and payments accounts CC16a
For the period 01-Apr-20 31-Mar-21
To
from 01/04/2020 31/03/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
DONATIONS 10 - - 10 130
SUBSCRIPTIONS 3,942 - - 3,942 8,534
GIFT AID 1,358 - - 1,358 1,266
BANK INTEREST 13 - - 13 39
GRANT AID 20,193 - - 20,193 1,000
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
25,516 - - 25,516 10,969
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 25,516 - - 25,516 10,969
A3 Payments
CAPITATION FEES (2 YEARS) 7,503 - - 7,503 3,445
WATER 154 - - 154 148
ELECTRICITY 278 - - 278 318
GAS 198 - - 198 457
INSURANCES 3,137 - - 3,137 2,180
VEHICLES 317 - - 317 224
FIRE EXTINGUISHERS 112 - - 112 84
WINGS CAMP 480 - - 480 -
- - - - -
Sub total [ 12,179 ] - - 12,179 6,856
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 12,179 - - 12,179 6,856
Net of receipts/(payments) 13,338 - - 13,338 4,113
A5 Transfers between funds - - - - -
A6 Cash funds last year end 25,643 - - 25,643 -
Cash funds this year end 38,980 - - 38,980 4,113
**----- End of picture text -----**
CCXX R1 accounts (SS) 24/01/2022 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
HEADQUARTERS BUILDING (2021
INSURANCE VALUE)
A LEGAL CHARGE OF £152,840 IN
FAVOUR OF THE NATIONAL LOTTERY
"BIG LOTTERY FUND" EXISTS FOR A
PERIOD OF 80 YEARS FROM THE DATE
OF GRANT
EQUIPMENT INCLUDING TRAILERS
MINIBUS
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**£38,980.36**
**-**
**-**
**-**
**-**
**-**
**38,980**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Thomas Arthur
Gary Roche|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**224,958**
**-**
**31,000**
**18,000**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
14/01/2022
23/01/2022| CCXX R2 accounts (SS) 24/01/2022 2 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** 1[st] Cippenham Scout Group **members of On accounts for the year** 31/03/2021 **Charity no** 1047131 **ended (if any) Set out on pages** 1-10 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2021** . **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** Karen Castle **Date:** 14/01/2022 **Name:** Karen Castle **Relevant professional qualification(s) or body (if any): Address:** 4 West Street St Neots Cambridgeshire, PE19 1AH ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Oct 2018** 1 **IER**