CHAIRPERSON’S REPORT FOR YEAR ENDING 31[ST] DECEMBER 2023
Overall 2023 was a good year for the club, particularly with respect to fundraising, staffing and attendance.
Sadly we said goodbye to Dennis Humble, a long serving trustee, and to Rachel Trees who was on the committee for a few months, but we welcomed Talbot Clifton and Councillor Sarah Freer as new members the committee, and Talbot as a new Trustee. Anne Richards took on the role of Chairperson, replacing Keith Wilding in October and stepping into his formidable shoes.
There was significant staff turnover for the greater part of the of the year, as various new recruits were tested during their probation periods and several failed due to reliability issues. However, Zoë Bashar (who was appointed Lead Youth Worker in January) and Libby Look who became Deputy Lead Youth Worker provided continuity and an excellent level of professionalism throughout the year. Subsequent recruitment campaigns succeeded in finding good replacements with the necessary qualities to become excellent youth workers. One of our youth workers requested a move to a zero hours’ contract to provide cover when we were short of core staff. This proved to be very convenient and we have since increased the number of zero hours backup staff to three. We ended the year with a very strong, reliable and happy team of youth workers who work very well together. We also partnered with The CLD Trust on their Strong Young Minds initiative to provide mental health support for our young people who provide additional resource on Thursday evenings.
We expanded the activities available to the young people by introducing boxing coaching sessions, extending the food project and offering the chance to do artworks. Zoë also produced a newsletter to raise the BYT profile which can be sent to other organisations such as John Kyrle School and Ross CDT to raise awareness.
Steve Richards reviewed and updated both the Handbook and The Constitution which were both significant tasks. On the fundraising front Steve was also very successful in securing new funders and retaining existing ones, with the help of other committee members, which will allow a small budget to be set aside for additional activities in 2024
In June and July we had visits from Jesse Norman MP and from Clare Bowry from the Eveson Trust. Mr Norman was kind enough to make a donation of £100 of his own money to the club and took on the task of writing to Herefordshire County Council to commend us to them. Contact was made with Paul Walker and although no funding is likely to arise from this contact we
have raised our profile with the County Council. Clare Bowry was so impressed that she invited us to apply for further funding and a second grant for £5,000 was approved through the Eveson Trust.
There were continuing issues with The Venue in particular concerning security of the front door, the rear fire exit, cleanliness of the kitchen and some disruption during their building works. Many of these have been resolved and relations with the landlord are generally good so I am optimistic that outstanding issues will be resolved soon.
Attendance dipped significantly in the summer (which is not unusual based on past experience) and we decided to move to opening only two nights a week during July and August to save money. However, we ended the year on very high levels of attendance and with enthusiasm from the young people for new activities to be undertaken in 2024.
I would like to conclude by thanking all of my fellow Trustees, committee members, our staff, and our funders, new and old, who have supported us over the past year. I would particularly like to acknowledge and thank Keith and Susan Wilding for all they have done in the past to keep the BYT going, through thick and thin, and for their continuing commitment to the club.
I have high hopes for 2024.
Anne Richards
Secretary, Trustee and Chairperson 5[th] April 2024
The Basement Youth Trust Ltd. Registered address; The Venue, Hill Street, Ross-on-Wye, HR9 7AD. Company Registration Number 3721898, Registered Charity No.1047127. Chair of Trustees Anne Richards Tel: 01989 219084
The Basement Trust Limited (Limited by Guarantee)
Abridged Accounts
31st December 2023
Company Number 03721898
The Basement Trust Limited
Balance Sheet as at 31st December 2023
| notes Fixed Assets Tangible Fixed Assets Current Assets Debtors 4 Cash at bank and in hand Less creditors - amounts falling due within one year 5 Net current assets Funds Restricted funds Unrestricted funds Total: |
£ 0 0 37691 0 |
|---|---|
| 37691 | |
| 29691 8000 |
|
| 37691 |
For the year ending 31/12/2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to small companies' regime.
All of the members have consented to the preparation of abridged accounts in accordance with Section 444(2A) of the Companies Act 2006
| The accounts were approved by the board of directors on ______ | 2024 |
|---|---|
| K. Wilding | Treasurer |
| A. Richards | Chair |
The Basement Trust Limited
Statement of Financial Activities for the Period Ending 31st December 2023
| Incoming Resources Notes 1 Activities to further the charity's objectives Eveson Trust Grant Herefordshire Community Grant E F Bulmer Trust Ross Lions PostCode Lottery Ross Town Council Grant Ross Rotary Club Individual donations Garfield Weston Foundation Activities to generate funds Interest receivable 2 Other income Total Incoming Resources Resources Expended Cost of Activities in furtherance of charity's objectives Cost of generating funds Management and administration Total resources expended 3 Net Surplus Fund Balances at 31st december 2022 Fund Balances carried forward at 31st December 2023 |
Restricted Unrestricted Total Funds Funds £ £ £ 10000 0 10000 5000 0 5000 8000 0 8000 4000 0 4000 8100 0 8100 1000 0 1000 200 0 200 200 0 200 3000 0 3000 Total: 39500 0 0 0 0 0 0 39500 0 39500 24141 0 24141 0 0 0 0 0 0 24141 0 24141 15359 0 15359 13889 8443 22332 29691 8000 37691 |
Total £ 10000 5000 8000 4000 8100 1000 200 200 3000 |
|---|---|---|
| 0 0 |
||
| 39500 | ||
| 24141 0 0 |
||
| 24141 | ||
| 15359 22332 37691 |
The Basement Trust Limited
Notes to the financial statements for the period ending 31st December 2022
1. Accounting Policies
(a) The financial statements have been prepared under the historical cost convention in accordance with fundamental accounting concepts and in accordance with applicable accounting standards.
The financial statements have also been drawn up in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities, issued October 2000.
(b) Voluntary income is received by way of donation and gifts and is included in the Statement of Financial Activities when receivable. Volunteer time is not included in the financial statements.
(c) Resources expended are recognised in the period in which they are incurred and include irrecoverable VAT.
(d) Restricted funds are to be used for the purposes specified by the donor. Relevant expenditure is charged to the fund together with a fair allocation of management and administration costs. Unrestricted funds are available for general objectives of the charity.
2. Interest
Bank interest was received during the period was £0.00
3. Charitable Expenditure (including support costs)
| le Expenditure (including support costs) | |
|---|---|
| Salaries Insurance Rental of Premises Projects Equipment Training Miscellaneous DRB clearance Total |
£ 15114 533 7060 100 285 30 969 50 |
| 24141 |
The Basement Trust Limited
4. Debtors
£
There were no debtors at the end of the period.
5. Creditors: (amounts falling due within one year)
There were no creditors at the end of the period
6. The charity is exempt from corporation tax because all its income is charitable and is applied for charitable purposes
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Basement Youth Trust Group, Ross-on-wye On accounts for the year ended 31st December 2023 Charity no (if any) 1047127 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (oth8F ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pleas del he words in the brackets rf they do not appty. Signed: Date.. o L(A/2 Name: Relevant professional qualification{s> or body (if any): 6 . LDJC, (AcyJ3 bi¢LO/WI MAA4cfrMiAJ I Address: Cort/SSH I£[ 7fLJ Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent exam ination of chartty accounts.. directions and guidance for examiners). IER October 2018
Give here brief details of any items that the examiner wishes to disclose. IER October 2018