THE DOUGLAS CENTRE TRUST REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 Charity Registration Number 1047038 Company Registration Number 3057887 1 ## **Douglas Centre Trust** ## **Trustees’ Report for the year ended 31/12/2023** ## **The Trustees present their report and accounts for the year ended 31/12/2023** ## **Objects of the Douglas Centre Trust:** The Douglas Centre Trust was established by a charitable trust deed on June 8[th] 1995. The objectives of the Trust are: - To promote the ideals of lifelong learning in the arts and maximise the potential of the arts to further personal and social development - To ensure equality of opportunity and access to the facilities - To reflect in its programme and activities the rich diversity which is manifest in the community at large - To endeavour to give access to the very best contemporary artistic practice. - Trustees are required to participate in an induction and training programme at the start of their term. ## **Employees:** The Douglas Centre Trust has no employees ## **Review of Activities:** The activities of the Trust are described in full in the Chairman’s report. ## **Trustees:** The Trustees who served at 31/12/2023 were: Jeremy John Thorn Barbara Jane Thorn Ian Robert Davies Phillip John Cooper Joan Matilda Scriven Andrew James Keane Chika Ripley Registered office - The Cornerhouse, 116, Douglas Road, Surbiton, Surrey KT6 7SB Working name - The Cornerhouse Charity number - 1047038 Company number - 3057887 Reporting accountants – Timothy Lucas REVIEW OF THE FINANCIAL POSITION Asset Cover for Funds The Trust's assets are held as short-terni bank deposit5. Thes¢ are sufficient to meet the trust'5 immediate obligations. Rcscrves Polic and Ri.%k Mana ernent The Tru8t reviews its r¢s¢rves and risk policies routinely as part of its management of the Charity's operations. The Trust identifies the bigg¢st risk to its activities as the withdrawal of the virtually fTe¢ premises. To address this. it continues to negotiate the agreement with the Parochial Council which sets out tbe non-commercial nature of the provision of the prernises. The other significant risk is an interrnptton to day-to-day activities which would tmpact on incomc whilst r¢quiring coniinued meeting of outgoings. The T￿st considers that it needs to be able to meet these ouigoings for a perRod of at least six months to enable it to manage such crisis. The experiencc ot the pandemic reinforced our view Ihal this was a sensible cours¢. It therefore will continu¢ to reserve £12,000 to meet basic cost commitments for six months. TRUSTEF.S' RESPONSIBILI'fiE' IN RELA TION TO THE FINANCIAL TATE.MENTS. The Lharity trustees (who arc also the dirvLlors of th¢ company for the purposLS of company law) are responsible for preparin&v a trustees, annuiil report and financial statements in aLcordance with applicable law and United Kingdom Accounting Standards (United Kingdom CJLnerally Acceptcd Accounting Praclicc). Ciimpany lilw requires the charity trustcus to preparc financial statements for each year which give and fair vi¢w of thc stale of affair.s of the charitable Lompany and the group and of the incominby resources and application of rcsources, including the income and expenditurc, ut tlic charitabl¢ group for Ihat p¢riod. In preparing the financial statements, thc trustees are rcquired to.. select suitable accounting policies and then apply them consistenlly? Observe thc methods and principle8 in the Charities SORP. Make jud&Femenl.s and estiinale5 that reasonable and prudent. State whuther applicable UK accouniing standards have been tollowed, subject to any material departures disclosed and ¢xplained in the financial statements. Prepare thc fin¢mcial statements on the going concern basis unless it is inappropriale lo presume that the Lharity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charily and to enable 11)em to ensur¢ that the financial statements Lomply with the Comp{￿leS Act 2006. They ￿e also rcsponsible for safeguarding ihe assets ofthe charity and ihe group and hence taking reasonabl¢ steps for thc prevention and detection of fraud and other irregularitics. SMALL MPANY PROVISI This report has beeii prepared in accordance with the sperial PTOVlSions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006, Approved by the Trustees on Signed on its behalfby rtrESrtX 7/okA/ JJThorn Trustee 3 ## Douglas Centre Trust ## Chair’s Report for 2023 2023 saw a continuance of the process that I reported on last year; the gradual reduction of the impact of the COVID pandemic. Income finally exceeded pre-COVID levels and audience numbers got very much closer to those experienced in 2018 and 2019. Fuel costs remained a challenge. Expenditure increased substantially, focussing on maintaining the building, investing in new equipment to increase standards, efficiency and resilience, including improved heating, LED lighting and gantry equipment. Almost all this work was carried out by volunteers, including an encouraging number of new people. Our reserves rose, putting us in a strong position to meet our future needs of maintenance, investment, emergency resources for unexpected events and meeting the growing needs of the local community. 2023’s panto, a key element in our income, had good audience numbers (although a pattern of late booking seems to have stayed with our patrons). There was an expansion in our visual arts work and the trend of bringing in children and families though events aimed specifically at them continued. Once again, we hosted the Surbiton Literary Festival and Black History events. We participated in the “Warm Hub” initiative, which was a new venture for us. A wide range of regular hirers represented local schools, colleges and charities. The diverse nature of the community was also reflected in attendees to the film club and in our Singalong initiative for sufferers from dementia and their supporters. Comedy, featuring local and nationally known performers, was again important. Poetry, both through our own Poetry group and through performances from visitors, including Roger McGough, was a strong feature. Folk music continued to expand. All in all, it was a successful year. Once again, we owe a debt of gratitude to our willing and resourceful volunteers, to our generous landlords St Matthew’s Church and to our inspectors of accounts, ********* Jeremy Thorn, Chair of Trustees, April 2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the account5 Section A Independent Examiner's Report Report to the trusteesldirectorsl members of The Douglas Centre Trust On accounts for the year endod 3111212023 Charity no.: 1047038 Company no.: 3057887 Set out on pages 64 I report to the charity trustees on my examination of the accounts of the Company for the year eThJed 31112r2023. Responslbilities and basis of report As the charity's trustees of the Company (who are also the direclors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordan￿ wrth the requirements of the Companies Act 2006 (tr 2006 Acr). Having satisfied myseff that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of your charity's accounts as carried out under section 145 of the CharÈties Act 2011 (Ihe 2011 Acr) In carying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent exaffliner's ststement I have completed my examination. I confirm that no material matter3 have come to my attention which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006: ( . the accounts do not accord with such records" 01 . the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination" or •the accounts have not tsen prepared in accordance with the Charities SORP (FRS102). I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this ￿port in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2210812024 Name: Timothy Lucas IER October 2018 Relevant profe38ional qualificationls) or body (rf any): ACA Address: 10 Presburg Road, New Malden, Surrey. KT3 SAH Section B Disclosure Only complete rf the examiner needs to highligm material matters of concem (see CC32. Independent examination of chanty accounts: directions and guidan￿ for examiners). Give here brief d•talls of any ltsms that the examiner wishes to disclose. NIA IER October 2018 THE DOUGLAS CENTRE TRUST THE CORNERHOUSE BALANCE SHEET AS AT 31 DECEMBER 2023 2023 2022 FIXED ASSETS. CURRENT ASSETS.. Sttxks Debtors Cash at Bank and in Hand 1,437 1,051 141,939 122,525 TOTAL CURRENT ASSETS 143, 76 124.18 Current Liablibes 11,7461 (7,764) NET CURRENT ASSETS 141,630 118,418 Other Liabilities 8rits.sh Gas Refund Held in R8serve Creditors amounts felling due within one year 12,246) 13,400 12,246) (3,4001 NET ASSETS 135,984 110,772 Unrestricted Funds 135,984 110.772 TOTAL FUNDS 135,984 110,772 The truslees are satisfied that the company is éntitled to exemption under section 47711) of the Companies Act 2006 and that no member or member5 have requested an audit pursuant to section 476 of the Act. The trustees acknowledge their ￿ sponsibililies for complying ¥Mth the requirements of the Companies Act 2006 wth respect to accounting records and for the preparation of a¢counts The company's annual accounts have been prepared in accordance wth special provisions relatlng lo companies subiect to the small companies regime within Part 15 of the Companies Act 2006. Approved by the Board on /f//2o244 and Signed on its behalf by -rfx rt/èF JJ Thom l Director 202 Company Number. 3057887 7 ## **THE DOUGLAS CENTRE TRUST THE CORNERHOUSE** ## **INCOME AND EXPENDITURE For the Year ended 31 December 2023** |**INCOMING RESOURCES**
Box Office
Hire
Donations & Fund Raising
Bank Interest
Bar Takings
Miscellaneous Income
Grants
**Total Incoming Resources**
Cost of Goods Sold - Bar Supplies
**Net Incoming Resources**
**RESOURCES EXPENDED**
Utilities
Cleaning
Maintenance & Sundries
Electrical Work
New Equipment
Production Props & Costs
Insurance
Licences
Photocopier
Volunteer Expenses
IT & Website
Office and Accounts Supplies
Publicity
Panto Costs
One Acts
Box Office Split
Props and Production Costs
Charcomm, Comp House & Audit
Marketing
Warm Hub Spending
**Total Resources Expended**
**Net Income**
Net Movement in Funds
Fund Balances
brought forward from 2022
**Fund Balances**
**carried forward 2023**|**Unrestricted**
**Restricted**
**Total 2023**
**Total 2022**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
16,328
0
16,328
16,474
20,196
0
20,196
15,913
0
0
0
223
1,442
0
1,442
193
27,187
0
27,187
24,663
0
0
0
25
6,000
0
6,000
0
**71,154**
0
**71,154**
**57,491**
(14,182)
0
(14,182)
(10,958)| |---|---| ||**56,972**
**0**
**56,972**
**46,533**| ||10,203
0
10,203
7,914
2,103
0
2,103
1,151
1,428
0
1,428
598
483
0
483
947
5,422
0
5,422
1,396
1,199
0
1,199
801
4,151
0
4,151
3,810
1,024
0
1,024
563
288
0
288
75
1,594
0
1,594
1,700
936
0
936
1,328
0
0
0
102
481
0
481
0
366
0
366
630
0
0
0
136
0
0
0
87
0
0
0
50
408
0
408
13
1,500
0
1,500
0
175
0
175
0| ||**31,760**
**0**
**31,760**
**21,301**| ||**25,212**
**0**
**25,212**
**25,232**
25,212
0
25,212
25,232
110,772
0
110,772
85,540| ||**135,984**
**0**
**135,984**
**110,772**| ||| 8 ## THE DOUGLAS CENTRE TRUST ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023 ## ACCOUNTING POLICIES ## Accounting Convention The financial statements are prepared under the historical cost convention in accordance with FRS 102 Section 1A, the Statement of Recommended Practice “Accounting and Reporting by Charities” issued in March 2015 (SORP 2015), The Companies Act 2006. The company is limited by guarantee and consequently does not have share capital. The principal accounting policies adopted in the preparation of the financial statements are as follows:- ## INCOMING RESOURCES Income from events and centre hires are included in incoming resources in the period in which the relevant event takes place. Income from donations and grants is included in incoming resources, when these are receivable except where the donor specifies that the grant must be used in future accounting periods. In such cases, the income is deferred until the relevant period. Interest is included when receivable by the charity. ## RESOURCES EXPENDED Resources expended are included in the Statement of Financial Activities on an accruals basis. Certain expenditure is directly attributable to specific activities and has been included in those categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion that can reasonably be costed to the category.